MLPOS Directors Meeting December 10, 2019
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
DIRECTORS MEETING
HELD ON DECEMBER 10 2018 AT 4:00 PM
AT PENDER ISLANDS SCHOOL
PENDER ISLAND, BC
PRESENT: Jeremy Harwood President
Glenn Henderson General Manager - Marina
Kathy Gilbert Secretary
Jean Deschenes Treasurer
Mike Wiley Director of Recreation / Tennis (arr at 4:08 pm)
Art Curtis Marina Maintenance Manager
REGRETS: Dave Reed Member-at-Large
Ian Syme Marina Projects Manager
Bob Coulson Marina Operations Manager
Joanna Rogers Office Manager
GUEST: Bob Vergette Pender Junior Sailing
1. CALL TO ORDER
Chair Harwood called the meeting to order at 4:03 pm.
2. APPROVAL OF AGENDA
Moved by Glenn Henderson
Seconded by Wally Foster
That the agenda be approved.
CARRIED
3. APPROVAL OF PREVIOUS MINUTES
Moved by Glenn Henderson
Seconded by Wally Foster
That the Minutes of the November 5 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.
CARRIED
4. DELEGATION
Bob Vergette, Pender Junior Sailing
Bob reported That while the organization is on better financial footing than it was last year, and has expanded both the program and leadership, a reserve needs to be built up for the recently-acquired Lazers.
Moved by Kathy Gilbert
Seconded by Mike Wiley
That the Magic Lake Property Owners' Society donate $250 to Pender Junior Sailing.
CARRIED
5. BUSINESS ARISING FROM PREVIOUS MINUTES
None.
6. TREASURER`S REPORT
Treasurer Jean Deschenes advised that compared to November 2017, revenue is $1,356 less due mainly to no moorage or breakwater fees received in November 2018, and expenses are $1,674 more than November 2017 due mainly to insurance being paid and posted in December 2017 instead of November, and an increase in donations from the previous year.
Jean presented information on acquiring MasterCard(s) for the society.
Moved by Kathy Gilbert
Seconded by Jean Deschenes
That Joanna Rogers, Magic Lake Property Owners' Society Office Administrator, be authorized to apply for two MasterCards for the Magic Lake Property Owners' Society as follows:
2 MasterCards;
1 for the General Manager, Marina, Glenn Henderson;
1 for general use, the card to be held by Joanna Rogers, Office Manager, Magic Lake Property Owners' Society;
That each of the 2 MasterCards have a limit of $5000;
That Magic Lake Property Owners' Society Office Administrator Joanna Rogers, be appointed as the card holder administrator with Magic Lake Property Owners' Society Treasurer Jean Deschenes as alternate card administrator.
CARRIED
Moved by Wally Foster
Seconded by Glenn Henderson
That the Treasurer’s report be approved.
CARRIED
7. DIRECTOR REPORTS
Marina
Glenn Henderson reported that he had received a quote for the cost for the steel of $1500 for installation of a railing for safety purposes at the ambulance dock.
Glenn will do the fabricating.
As an interim measure, Art Curtis offered to install wood railings.
Glenn advised that the spreadsheet for moorage purposes is working well.
With respect to frost on the decks, he advised that salt is available.
Art Curtis reported on cell phone options.
Moved by Sally Foster
Seconded by Jeremy Harwood
That the marina land line be replaced by a cell phone.
CARRIED
Art Curtis provided a brief response to the suggestion by a marina member that internet surveillance be installed. He advised that issues such as the salt water environment and WiFi distance would make installation complicated.
To further bolster security, Glenn suggested possible installation of motion detectors and cameras.
Art will liaise with Pender Island Fire Rescue to get the fire extinguishers recertified.
Art is also investigating the standpipe and hydrant situation.
Recreation / Tennis Report
Mike Wiley will contact Braeden (Big Digem) to try to get the area by the playground leveled out.
Director-at-Large
No report.
Moved by Glenn Henderson
Seconded by Art Curtis
That the Directors reports be received.
CARRIED
8. CORRESPONDENCE
None.
9. NEW BUSINESS
None.
10. OTHER
MasterCard details
See item 6.
Junior Sailing donation
See item 4.
Answering the marina phone
See item 7b.
Further discussion on leveling the tennis cort site.
See item 7.b.
Boat theft, revisit and update on marina security
See item 7.a.
11. ADJOURNMENT
The meeting was adjourned at 5:17 pm.
Next meeting
January 14 2019 at 4:00 pm. Pender Islands School