MLPOS Directors Meeting January 14, 2019.
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
DIRECTORS MEETING
HELD ON JANUARY 14 2019 AT 4:00 PM
AT PENDER ISLANDS SCHOOL
PENDER ISLAND, BC
PRESENT: Jeremy Harwood President
Glenn Henderson General Manager - Marina
Kathy Gilbert Secretary
Mike Wiley Director of Recreation / Tennis (arr at 4:05 pm)
Art Curtis Marina Maintenance Manager
Dave Reed Member-at-Large
Ian Syme Marina Projects Manager
Bob Coulson Marina Operations Manager
Joanna Rogers Office Manager
REGRETS: Jean Deschenes Treasurer
Wally Foster Vice-President
GUEST: John Chapman Pender Islands Parks and Recreation Commission
1. CALL TO ORDER
Chair Harwood called the meeting to order at 4:03 pm.
2. APPROVAL OF AGENDA
Moved by Kathy Gilbert
Seconded by Ian Syme
That the agenda be approved.
CARRIED
3. APPROVAL OF PREVIOUS MINUTES
Moved by Glenn Henderson
Seconded by Bob Coulson
That the Minutes of the December 10 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.
CARRIED
4. DELEGATION
John Chapman, Chair, Pender Islands Parks and Recreation Commission
John provided a comprehensive report (attached, with Kathy’s notations,) on the work that the Pender Islands Parks and Recreation Commission has done in the Magic Lake area over the last two years and provided a preview of 2019 work proposed in the Magic Lake area.
Board members expressed their appreciation for all of the work done.
5. BUSINESS ARISING FROM PREVIOUS MINUTES
The Magic Lake Property Owners' Society application for a MasterCard has been approved and cards should be arriving to Joanna shortly.
6. TREASURER`S REPORT
Treasurer Jean Deschenes was not present, but provided her Treasure’s report via email.
Ian Syme asked whether our insurance covers the dock and breakwater damage sustained during the December 2018 windstorm. Joanna will investigate.
Note: After Joanna’s’ discussion with our insurer, Seafirst,, the Board decided to not add the breakwater to our insurance as the deductible does not warrant addition to the Magic Lake Property Owners' Society policy.
Glenn Henderson also noted that there is erosion on the bank adjacent to the road, but thinks that remedial work will not be covered by insurance, and will come out of the maintenance budget.
Moved by Jeremy Harwood
Seconded by Ian Syme
That the Treasurer’s report be approved.
CARRIED
7. DIRECTOR REPORTS
Marina
Two issues were identified concerning one of the local detachments RCMP officers: parking in the ambulance parking spot and non-payment of moorage fees. It was also noted that that the officer needs a new sponsor for moorage.
Glenn reported that:
some piling hoops have been replaced;
a work party, with 15 people so far confirmed, is scheduled for January 15;
power washing has been done on several key areas;
the hose attachment at the tide grid requires repairs;
stainless steel tubing for the ambulance railings has been purchased on the Lower Mainland;
Rick Zeller will pick up the tubing and deliver it to the marina;
Glenn suggested reimbursing Rick $40 for the cost of gas to pick up the tubing; this was approved by consensus by Board members present;
the ambulance crew would like a light installed at the dock where the ambulance boat comes in; perhaps a solar-powered light with battery back-up would work;
upgrading of the existing motion-detector lights was suggested, with enhancements to include camera identification of who is on the docks.
Recreation / Tennis Report
Mike Wiley reported that despite the present weather conditions, the courts are being well-used. He will contact Braeden (Big Digem) to discuss levelling out the low spots by the courts and playground.
Director-at-Large
Dave Reed reported that the Magic Lake Estates Water and Sewer Committee is moving forward with a recommendation to the CRD that a referendum be held for upgrades to the liquid waste disposal system.
Dave reiterated that one of the major threats to the liquid waste disposal system is deposition of material that should not be disposed of through toilets and sinks. Dave will draft wording that will used to further educate Magic Lake residents on deleterious materials that must not be deposited in the liquid waste disposal system. Joanna will send an email to the Magic Lake Property Owners' Society mailing list with this information.
Dave also suggested that the CRD place information on materials that must not be disposed of in the sewer system in the water bills.
Note: Kathy also included a note in the March 2019 edition of the Pender Post with a brief bit of information on what not to put in the sewer system.
8. CORRESPONDENCE
None.
9. NEW BUSINESS
None.
10. OTHER
Tennis Park Exemption Status and 2019 Assessnent
Kathy idcussed the 2019 assessment with Sherri Yablonsk at Bob Coulson Assessment. Sheeri stated that the $44,000 assessment is high for a two court tennis facility. Sherri got back to me a day later and dropped the tennis court assdessment to $10,000. Then, she also changed the classifification for recreation to business / commercial, which gives us an automatic deduction of $1000. So the tennis courts and not the property, nor the storage shed and nor the playground will be assessed as “recfrreational.
Genset usage after the December 2018 windstorm Board mentioned that the marina genset is available for neighbours if they need hydro.
Discussion on casual moorage
Moorage :simplication of the short-term moorage contracts (eg – 3 months) needs to be sorted out;
Ian / Jean / Glenn need to develop a policy regarding short-term moorage,
Small boat moorage: an arrangement needs to be made egarding non-motorized, such as rowboats, stored in slips at the marina.
Silent auction
Magic Lake Property Owners' Society will again donate 3 months’ moorage and two family tennis court to memberships the Pender Islands Parents’ Advisory Committee.
11. ADJOURNMENT
The meeting was adjourned at 5:17 pm.
Next meeting
March 14 2019 at 4:00 pm. Pender Islands School