MLPOS Directors Meeting March 9 2020.
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
DIRECTORS MEETING
HELD ON MARCH 9 2020 AT 4:00 PM
AT PENDER ISLANDS SCHOOL
PENDER ISLANDS, BC
PRESENT: Jeremy Harwood President
Robb Zuk Marina Operations Manager
Wally Foster Marina General Manager
Art Curtis Marina Projects Manager
Mike Wiley Director of Recreation / Tennis Treasurer Jean Deschenes Treasurer
Joanna Rogers Office Manager
REGRETS: Ian Syme Marina Maintenance Manager
Bob Coulson Vice-President
Dave Reed Member-at-Large
GUESTS: Morleen Tomlinson
Bonita Brae
1. CALL TO ORDER
Chair Jeremy Harwood called the meeting to order at 4:05 pm.
Jeremy Harwood thanked the guests for attending, who said that they were in attendance to find out what Board meeting discussions were.
2. APPROVAL OF AGENDA
Moved by Kathy Gilbert
Seconded by Robb Zuk
THAT the agenda be approved.
CARRIED
3. APPROVAL OF PREVIOUS MINUTES
Several typos in the February 2020 minutes were noted and have now been corrected.
Moved by Jeremy Harwood
Seconded by Kathy Gilbert
THAT the minutes of the February 10 2020 Magic Lake Property Owners' Society meeting, be approved.
CARRIED
4. DELEGATIONS
5. BUSINESS ARISING FROM PREVIOUS MEETING
Robb reported that he and Joanna continue to work on refinements to the marina spreadsheet, including improvements to security.
6. TREASURER`S REPORT
Treasurer Jean Deschenes presented the Treasurer’s report, noting that revenues and expenses for February were about the same as those for February 2019. The budget is on track.
Moved by Mike Wiley
Seconded by Art Curtis
THAT the Treasurer’s report be approved.
CARRIED
7. DIRECTOR REPORTS
Marina
Art reported that all small fire extinguishers have been serviced. The large one remains to be serviced.
An ad should be placed in the Pender Post and on the Pender On-line Market advertising available vacant slips following renewals.
A/I
Robb and Joanna will work on advertising.
Wally reported that the marina team had responded to 3 pieces of correspondence regarding qualification for annual moorage rates.
The marina team reviewed all of the marina policies and regulations at a recent team meeting.
The marina team will conduct a dock walk to identify derelict and unused boats and contact owners of those boats. Robb noted that some owners are not using their boats, but do not know how to move toward disposing of their boats. Jean noted that boats can be removed by the Dead Boats Society, salvage companies and charitable organizations.
Robb recommended development of a marina Facebook page.
A/I
Recreation / Tennis Report
Tennis court use is increasing. There are a few new members.
Pickle ball lines have yet to be painted.
Mike requested a few refinements to the Recreation / Tennis budget items.
A/I
Mike and Jean will work on the refinements.
Director-at-Large
No report.
Moved by Jean Deschenes
Seconded by Robb Zuk
THAT the Directors’ reports be approved.
CARRIED
8. CORRESPONDENCE
None.
9. NEW BUSINESS
Joanna will develop an MLPOS Facebook page. Robb suggested that the Pender On-Line Market be used for posts as well.
A/I
Joanna will develop a Facebook page. A future Instagram page was suggested.
10. OTHER
a. Naming the tennis courts and playground
A/Is
Suggestions for the name of the facility and design of the sign(s) will be brought to the Board for consideration.
Glenn Henderson or Art Curtis will contact sign-maker Peter Hodgson.
b. Annual Renewals
Joanna reported that by the end of March, invoices for MLPOS membership, the President’s letter and marina contracts will have been sent out.
c. AGM
Jean reported that she had recently attended the Museum AGM, which was well-attended and engaging. She recommended that the MLPOS AGM format and content be updated to include items such as a history of Magic Lake Estates and the marina, that long-time residents be contacted to provide input into these items; and that refreshments be served. Jean will start organizing the AGM, including inviting speakers.
A/I
Jean will work on the above items.
11. ADJOURNMENT.
The meeting was adjourned at 5:00 pm.
Next meeting
Monday, April 6 2020
4:00 pm
Pender Islands School
Note: Meeting postponed due to COVID-19 outbreak.