MLPOS Directors' Meeting. July 11, 2022
Magic Lake Property Owners’ Society
Directors Meeting
July 11th, 2022
Thieves Bay Park
Present:
Bob Coulson President
Art Curtis Marina Projects Manager
Jean Deschenes Treasurer
Lori Davenport Secretary
Wally Foster Marina General Manager
Dave Reed Director-at-Large
Mike Wiley Recreation/Tennis
Joanna Rogers Office Manager
plus guests: Mary & Rollie Guenette
Regrets:
Jeremy Harwood Vice President
Ian Syme Marina Maintenance Manager
Robb Zuk Marina Operations Manager
1. Meeting called to order at 4.05pm.
2. Motion to approve the Agenda
Moved by Dave Reed, seconded by Jean Deschenes. Approved.
3. Motion to approve the minutes of the previous meeting.
Moved by Mike Wiley, seconded by Wally Foster. Approved.
4. No delegation present.
5. Business arising from previous minutes.
Playground
Lori is working on the pre-application for the Gaming Grant. We should know whether or not we received funding from the AgriSpirit Grant some time in September. Continue to look for funding opportunities.
Governance Update
Bob will be meeting with MLA, Adam Olsen on Wednesday, July 13 to get an update. He will report back to the board at the next meeting
Rainwater Collection
There have been 3 committed residents. Response has been slow, possibly due to lack of advertising. Joanna will send Lori a write up to go into the Pender Post and on the Pender Marketplace Facebook site. Continue to look for any funding opportunities.
Lawn signs
Received a quote for 48 lawn signs at $716.60 plus tax. There is no consensus on the design or colour of the signs, once Bob receives a proof, he will forward to Board Members for review. These signs will be available to any members.
Motion to approve subject to consensus from Board on sign design
Moved by Art Curtis, seconded by Jean Deschenes. Approved
Lawn Tractor and Shed
Shed is adequate for now. A few board members will meet up at the shed and decide what repairs are required.
6. Treasurer’s Report
See attached report, budget comparison and balance sheet.
Revenues and Expenses are on track with the budget.
Expenses less due to decrease in property tax.
Jean and Joanna will keep an eye on the interest rate to determine if we should look into a term deposit.
Motion to accept the Treasurer’s Report as presented.
Moved by Lori Davenport, seconded by Wally Foster. Approved.
7. Directors’ Reports
Marina Report presented by Wally Foster, Art Curtis, and Dave Reed.
There have been 3 work parties held to help with moving G dock north and to secure some loose boards. Possibly another work party in September. Ian working on the work boat, bottom has been cleared. The Marina Team will be contacting owners with a boat that requires attention and owners with a boat that needs to be moved to a smaller dock.
Joanna will confirm that insurance protection includes environmental damages.
Recreation/Tennis presented by Mike
Lots of activity on the courts, especially pickle ball. More pickle ball players than tennis players. The second court will be painted once cleaned to accommodate more players.
Director-at-Large presented by Dave Reed.
Dave suggested a 10x10 Gazebo would be a great addition to the playground, one was advertised for $1600, which seemed very reasonable. Dave will look into it further and get back to the board.
Motion to accept the Directors’ Reports as presented.
Moved by Art Curtis, seconded by Mike Wiley. Approved.
8. No correspondence.
9. New Business
MLA Adam Olsen’s Visit to Pender Island
Bob will be meeting with Adam Olsen to discuss our Governance status and what are the future plans for aging residents on the Island, will there be government funding available?
10. Other Business
2022 AGM
The tentative date for our AGM is October 22 at the Anglican Church. There will be a zoom option for those who prefer to attend virtually.
11. Meeting adjourned at 5:10pm
Next meeting: September 12 at 4pm at Thieves Bay Park or the Legion depending on the weather. There will be no meeting in August