MLPOS Directors' Meeting Minutes May 5, 2025

Magic Lake Property Owners’ Society Directors’ Meeting

May 5, 2025, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Roy Moore Vice President

Art Curtis Marina Operations Director

Fiona Poole Secretary

Jean Deschenes Treasurer

Dave Harrison Marina Projects Director

Doug Bolton Special Projects Director

Wally Foster Marina General Manager

Joanna Rogers Office Manager

Ian Syme Marina Maintenance Manager

Dave Reed Director at Large

Regrets Mike Wiley Director of Recreation

2 members were present.

1. The meeting was called to order at 4 p.m.

2. Motion to approve the agenda. Moved by Doug, seconded by Dave. Carried

3. Motion to approve the minutes of the April 7, 2025 meeting. Moved by Roy, seconded by Ian. Carried.

4. Delegation: None

5. Business Arising:

• Community Survey

Nothing to report

• Meeting Place/Community Facility

ATCO quote. Discussion took place around the best location for the proposed trailer given its visibility to nearby homes. This topic was tabled forward.

Roy Moore outlined details supplied by ATCO of possible trailer dimensions given the premise that the trailer could provide toilets, a kitchenette and meeting room in line with the outcome of the recent community survey and prior committee discussion.

According to information supplied by the ATCO representative in Chemainus, a 50-foot trailer may suffice. Prices range from approximately $59,000- $72,350 for a new trailer, $39,000 for a used trailer. An empty trailer can be retrofitted. Prices are negotiable with an additional $2,500 for delivery. Trailer width may have to be limited to 10 feet if shipped by BC Ferries. Water, sewer, power and site preparation are additional costs. Trailer maintenance was tabled for further discussion.

ACTION: Roy will send ATCO trailer information to the rest of the committee.

• Mouat Park

Discussion with PIPRC

ACTION: Bob will attend the next PIPRC meeting on Monday May 12 to discuss volunteer insurance and other issues…

• Playground.

Work will commence soon pending Braden’s schedule.

6. Governance:

• Status of AGM Governance

No update

• BC Hydro Update

Concern continued to be expressed about the route the cable is going to take and the continued delay in obtaining a copy of the environmental report.

ACTION: Bob will send an e mail to BC Hydro for further information about the path route as well as the environmental report and will indicate that the MLPOS committee may submit a FOIPPS request. Also, Bob will talk with Aaron Campbell of the Islands Trust regarding this issue.

• Islands Trust Increased DPA Area

A recent meeting between Bob and Aaron went well. Bob took a recent study around quiet zones for further clarification and discussion.

• Garbage Dumping

Concerns were raised that free roadside items are becoming junk on the roadside.

ACTION: Bob will asked Stephen to consider signs in the ML area warning against dumping.

7. Financial Report

Jean Deschenes presented reports for the month ending April 2025. No issues were reported, and finances are in good order. A significant number of people have pre-paid their dues. Jean advised that an additional signing authority is desirable.

Motion to approve Fiona Poole as an additional signing authority Moved by Jean and seconded by Art. Carried.

Motion to approve financials. Moved by Dave, seconded by Doug Carried.

8. Directors’ Reports.

• Marina.

There was further discussion around responsibility for road plowing. It was agreed that another e mail will be sent to the District Manager for Highways at the end of the year requesting assumption of responsibility for road plowing.

Pilings

Wally and Dave have inspected the pilings and report there are no immediate concerns, so no contractor inspection is currently required.

Roy asked about the possible silting up of the marina basin. Committee members indicated that this was not currently a significant concern.

Ian and Wally reported that boaters at the marina may be allowed to pressure wash their boats at the tidal grid beginning late May into June. Reservations will be required.

ACTION: Ian will send Joanna the information for this e mail to be sent out.

• Recreation/Tennis/Pickleball Report.

MLPOS Privateers Park Sign. Art stated that Braden will install the sign on completion of the playground installation.

• Member at Large. Nothing to report.

Motion to accept the Director’s Reports as presented. Moved by Roy, seconded by Wally. Carried.

9. New Business.

No new business.

10. Other

• Roy asked for clarification about progress on signing around the yellow line around the firehall. Bob stated that he has been informed that the confusing yellow line situation will be resolved soon.

• Work is in progress on the new bike/walk trail.

• AGM - The next AGM will be held at the Anglican Church Hall on October 18, 2025.

ACTION: Joanna will book the AGM venue.

• The following positions are up for election

• President

• Vice President

• Marina general manager

• Marina operations director

• Recreation Director.

11. In Camera - 15-minute discussion.

• Reservoir Levels Sign at Buck Lake. The sign has recently been changed. Jean’s attendance at the upcoming Magic Lake Water and Sewage meeting is no longer required.

12. Meeting adjourned at 5:23 pm.