MLPOS Directors' Meeting Minutes March 3, 2025

Magic Lake Property Owners’ Society Directors’ Meeting

March 3, 2025, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Roy Moore Vice President

Mike Wiley Director of Recreation

Joanna Rogers Office Manager

Art Curtis Marina Operation Director

Ian Syme Marina Maintenance Manager

Doug Bolton Special Projects Director

Fiona Poole Secretary

Via Zoom Wally Foster Marina General Manager

Dave Reed Director at Large

Regrets Dave Harrison Marina Projects Director

Jean Deschenes Treasurer

4 members and 1 guest present.

1. The meeting was called to order at 4:03 p.m.

2. Motion to approve the agenda.

Moved by Roy Moore, seconded by Doug Bolton. Carried

3. Motion to approve the minutes of the February 3, 2025, meeting,

Moved by Doug Bolton, seconded by Roy Moore. Carried.

4. Delegation

Cheyney Jackson, Chair of the Buck Lake Property Owners’ Association, gave a presentation on bullfrog eradication proposals including the need for herpetologist services to advise and train local residents. She requested the support of MLPOS in obtaining grant funding.

Motion to approve sponsorship of the BLPOA application of a CRD grant to control the invasive bullfrog population in Buck Lake.

Moved by Doug Bolton, seconded by Ian Syme. Carried.

5. Business Arising

Mouat Park

Members attending the meeting offered their services to maintain the park pending any transfer of ownership. This offer was welcomed by committee members.

Bob Coulson has sent a letter to the Pender Islands Conservancy Association regarding possible transfer of the park ownership, but no response has been received.

Community Survey

Nothing further to report.

Meeting place/community facility

Doug Bolton reported on the recent subcommittee meeting to discuss budget and grant funding as well as possible building type and location. Dave Reed will be included in further subcommittee meetings. Washrooms are seen as a priority based on the community survey.

6. Governance

Bob Coulson reported that Stephen Henderson and Paul Brandt of CRD are to meet in the next few weeks to review the AGM Governance Motion.

BC Hydro Update

On March 4 there is to be an information session from 2-6 p.m. Several executive members plan to attend. A map to show the location of the submarine cable as it comes ashore has been requested.

Islands Trust increased DPA Area

Bob has sent a letter to the Islands Trust, and an email from Aaron Campbell has been received.

Action: Bob Coulson will ask Aaron if he can send this e mail out to the membership

7. Financial Report

Joanna Rogers advised that Jean Deschenes requested her to forward the financial reports for the month ending February 2025. In Jean Deschene’s absence, the Directors viewed the reports prepared by Joanna Rogers and submitted to Jean for review. Joanna noted that there is a short time window for Jean to comment on the financial reports.

8. Directors’ Reports.

Marina Report.

Wally Foster received a report from a local group regarding graffiti painted on rocks at the breakwater. He has reported the incident to the RCMP and supplied photos of the damage. Thanks are also relayed to Rob Zuk for his recent work at Thieves Bay Marina.

Action Bob Coulson will thank those who cleaned up the graffiti.

Recreation/Tennis/Pickleball Report

Mike Wiley reported that the tennis/pickleball lock/mechanism is not working.

Action: Ian Syme will have a look at the lock as soon as possible.

Art Curtis reported that the ground for site preparation and playground installation should be ready for work to commence the first two weeks of April.

Volunteer Accident Coverage. Doug Bolton and Joanna Rogers have been investigating this area. Special event coverage has been suggested by Western Financial. Pricing will be investigated.

Action: Doug Bolton to follow up.

Further discussion of possible petition to MOTI/CRD to remove the no parking signs across from Privateers Park.

Unauthorized parking of van. Dave Reed and Bob Coulson have had no response from the party involved.

Action: Bob Coulson will talk to the RCMP about steps for the removal of the van.

Director-at-Large.

Nothing to report.

Motion to accept the Director’s Reports as presented.

Moved by Art Curtis, seconded by Roy Moore. Carried.

9. Correspondence

Sarah Labadie’s proposal for Beach and Roadside Cleanup April 2026 was circulated. She requested that all members continue their ongoing cleanup efforts throughout the year.

10. New Business.

Mail outs All dues are sent out at the end of March which are due by the end of April. Joanna Rogers plans to do this electronically

11. Other

A parking question from members at large was answered

Committee and member general discussion of problems arising from gaps in the road painted lines at the Firehall.

12. Meeting adjourned at 5:22 pm.

The next meeting is on April 7, 2025, in the Community Hall Lounge at 4 p.m.