MLPOS Directors' Meeting Minutes April 7, 2025

Magic Lake Property Owners’ Society Directors’ Meeting

April 7, 2025, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Roy Moore Vice President

Art Curtis Marina Operation Director

Joanna Rogers Office Manager

Fiona Poole Secretary

Jean Deschenes Treasurer

Dave Harrison Marina Projects Director

Doug Bolton Special Projects Director

Via Zoom Dave Reed Director at Large

Regrets Ian Syme Marina Maintenance Manager

Wally Foster Marina General Manager

Mike Wiley Director of Recreation

5 members were present.

1. The meeting was called to order at 4:02 p.m.

2. Motion to approve the agenda. Moved by Roy, seconded by Jean. Carried

3. Motion to approve the minutes of the March 3 2025 meeting. Moved by Art,

seconded by Doug. Carried.

4. Delegation:

5. Business Arising:

 Community Survey

Roy requested feedback about what to do with all the information gathered. He

will resend the information to Bob who further advised that once the playground

installation is completed more action will be planned around events requested in

the survey. Roy reported that the ATCO site will send quotes about used and

used toilet facilities.

ACTION: Roy to resend survey information to Bob.

 Meeting Place/Community Facility

Nothing to report.

 Mouat Park

Correspondence has been received from Pender Conservancy who have

declined to become involved in this project.

ACTION: Bob will attend the Pender Island Parks and Recreation meeting on

April 14, 2025 to inquire about volunteer insurance for those who are interested

in working on this park. A suggestion has been received about establishing a

community garden on the site once the issue of insurance for volunteers has

been resolved.

 Schooner Trail Phase 2 Funding

Full funding is now in place for this project. Bidding contracts are the next step.

 Playground. Jean reported that the ground is still too soft to install the

equipment.

6. Governance:

 Status of AGM Governance

Bob is working with Stephen Henderson who is trying to get a Ministry

representative to attend a joint discussion meeting.

 BC Hydro Update

Wally, Bob and Roy attended the recent BC Hydro community meeting. The new

cable will be installed beside the boat ramp and up the beach at Thieves Bay.

Bob reported that the requested environmental report has not yet been received.

ACTION: Bob will send another e mail to obtain the environmental report and

also request a map of the proposed cable route.

 Islands Trust Increased DPA Area

Bob reported that he has asked for a meeting with Aaron Campbell of the Islands

Trust to discuss this and other issues.

A member advised that the Islands Trust has requested funds to carry out a

study of impacted property owners.

ACTION: Bob will send a follow-up e mail to Aaron Campbell to request a

meeting.

7. Financial Report

Jean Deschenes presented reports for the month ending March 2025. No issues

were reported, and finances are in good order. There was a brief discussion of

how to make funds available for possible building installation going forward.

Motion to approve the Financial Report as presented. Moved by Doug, seconded by

Roy. Carried.

8. Directors’ Reports.

 Marina.

Discussion of e mail received from the Pender Health Centre regarding snow

plowing of the marina road used by the ambulance and where this responsibility

lies. The Health Centre has been paying for the plowing. Bob reported that the

District Manager for Highways was contacted about this issue. The District

Manager has now investigated and stated that the road in question is deemed

private property and is therefore not the Highways responsibility. The cost of

each plowing is estimated at $450.00.

ACTION: Roy volunteered to follow up further with the District Manager for

Highways.

Pilings - Currently 8 pilings need to be replaced at a cost of approximately

$10,000 per piling.

ACTION: Dave will follow up to obtain quotes for this work.

Water spigot for D dock area. Roy requested the installation of a water spigot at

the hut so that a hose could be run for individual boat owner’s use.

ACTION: Art and Dave will follow up to determine feasibility.

 Recreation/Tennis/Pickleball Report.

MLPOS Privateers Park Sign. Art stated the sign is built and ready to install.

Discussion of the parking lot road surface. There was consensus that the lot

should be resurfaced.

ACTION: Dave and Art will contact a local contractor to request a quote for this

work.

 Member at Large. Nothing to report.

Motion to accept the Director’s Reports as presented. Moved by Art, seconded by Roy.

Carried.

9. Correspondence – Nothing to report.

10. New Business.

 PIPRC’s decision regarding the pending removal of dog waste bags and stations.

General discussion of the possible implications of this proposal on public

enjoyment of the Pender Islands environment.

Motion to send a delegation to the PIPRC Moved by Doug Seconded by Roy

ACTION: Bob will attend the PIPRC to express dissatisfaction with this decision on

behalf of the MLPOS Board.

11. Other

 All Candidates Meeting Notice for April 13 at 3:15 pm.

ACTION: Joanne will send out an information e mail to the MLPOS membership.

 Reservoir Levels Sign at Buck Lake. There has been no monitoring of the water

level for some time.

ACTION: Jean will attend the next Magic Lake Water and Sewage meeting and raise

this issue.

12. Meeting adjourned at 4:57 pm.

The next meeting is on May 5, 2025, in the Community Hall Lounge.