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MLPOS Directors' Meeting Minutes, June 10, 2024

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS MEETING

HELD ON Monday, June 10, 2024, 4pm

Community Hall Lounge


PRESENT:

Bob Coulson President

Roy Moore Vice-President

Mary Beth Rondeau Secretary

Wally Foster Marina General Manager

Ian Syme Marina Maintenance Manager

Dave Reed Director-At-Large

Mike Wiley Recreation/Tennis


REGRETS:

Art Curtis Marina Operations Manager

Jean Deschenes Treasurer

Dave Harrison Marina Projects Manager

Rachel Lenkowski Special Projects Director

Joanna Rogers Office Manager


ATTENDEES: There were 4 members/residents attending. The Alternate CRD Director Rob Fenton attended.


  1. CALL TO ORDER

The President called the meeting to order at 4:01 pm.

 

  1. APPROVAL OF AGENDA


Motion: That the agenda be approved.

Moved: MB Rondeau

Seconded: Wally Foster CARRIED


  1. ADOPTION OF MINUTES


Motion: That the Minutes of the May 13, 2024 Magic Lake Property Owners’ Society Meeting be approved.

Moved: Ian Syme

Seconded: Dave Reed CARRIED


  1. DELEGATION:

Pender Fire and Rescue Chief Dine

  • Magic Lake Estates has a good water supply and vigilant residents which keeps response time fast. That keeps the risk of a large scale fire low but it is still important to follow FireSmart principles.


  1. BUSINESS ARISING:

5.1 Logo

  • The proposed changes to the Magic Lake logo were discussed and agreed on.


Motion: That the updated Magic Lake Logo be accepted.

Moved: Bob Coulson

Seconded: Ian Syme CARRIED


5.2 MLPOS Handbill for Mailout

  • Comments on the proposed handbill mailout were made.


Motion: That the Handbill Mailout as amended be accepted.

Moved: MB Rondeau

Seconded: Dave Reed CARRIED


5.3 Schooner Trail

  • MLPOS has made the $15,000 contribution.


5.4 Privateers Park Playground Equipment Upgrade

  • A focus group of park users will be consulted.


5.5 Air Quality Indicator

  • The president will investigate air quality devices. One option is the IQ Air device.


5.6 Grant Writer

  • The president will continue to pursue getting help for grant writing from Peter Pare.


5.7 Survey

  • The Vice President suggested surveying opinions of residents on what facilities and activities they are interested in.


Motion: That a community survey be developed and brought back to the Board.

Moved: Roy Moore

Seconded: MB Rondeau CARRIED


  1. GOVERNANCE

6.1 Property Tax Issues

  • A review of rural taxation equity for Magic Lake Estates is ongoing.

6.2 Water and Sewer Committee

  • Blue green algae and zero water use information has been received.

6.3 Islands Trust (Mary Beth)

  • The upcoming Trust Council quarterly meeting is mid-June.


  1. TREASURER

The June treasurers report was not available.


  1. DIRECTORS’ REPORTS


8.1 Marina Report

  • The power grid installation is complete.

8.2 BC Hydro Thieves Bay Sub Sea Cable Project

8.2.1.The Thieves Bay project is now a lower priority than the Port Washington cable and has been postponed a year.

8.2.2. The president will continue to engage BC Hydro for an alternate location for the cable.

8.2.3. The secretary will provide a summary of issues identified with the Thieves Bay cable proposed location.


8.2 Recreation/Tennis/Pickleball Report

  • The vice-president suggested there could be more picnic tables and a drinking fountain (there is water at the shed) at the play courts.


Motion: That the Vice-president investigate options for more picnic tables and a drinking fountain at the park courts.

Moved: Roy Moore

Seconded: MB Rondeau CARRIED


8.3 Director-at-Large There were no items to report.


Motion: That the Directors’ Reports be approved.

Moved: Dave Reed

Seconded: Wally Foster CARRIED


  1. CORRESPONDENCE

  • Email received from Malcolm Cowley, CRD giving response to previous correspondence on trees at Galleon pump station.


  1. NEW BUSINESS There was no New Business.


  1. Other

  • A Directors potluck at Thieves Bay was suggested.


  1. ADJOURNMENT: 6:10pm


Next meeting and location: July 8, 2024, 4pm at Thieves Bay Park.

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