MLPOS Directors' Meeting Minutes. April 8, 2024.
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS MEETING
HELD ON Monday, April 8, 2024, 4pm
Community Hall Lounge
PRESENT:
Bob Coulson President
Roy Moore Vice-President
Jean Deschenes Treasurer via Zoom
Mary Beth Rondeau Secretary
Wally Foster Marina General Manager
Dave Harrison Marina Projects Manager
Art Curtis Marina Operations Manager
Mike Wiley Recreation/Tennis
Joanna Rogers Office Manager
REGRETS:
Ian Syme Marina Maintenance Manager
Rachel Lenkowski Special Projects Director via Zoom
Dave Reed Director-At-Large
ATTENDEES: There were 7 members/residents attending.
CALL TO ORDER
The President called the meeting to order at 4:12 pm.
APPROVAL OF AGENDA
Motion: That the agenda be approved.
Moved: MB Rondeau
Seconded: Roy Moore CARRIED
ADOPTION OF MINUTES
Motion: That the Minutes of the March 11, 2024 Magic Lake Property Owners’ Society Meeting be approved.
Moved: Art Curtis
Seconded: Dave Harrison CARRIED
DELEGATION: There were 2 delegations.
4.1 BCHydro Salt Spring to Pender Submarine Cable Projects - Karla Louwers
The project is intended to improve service and reduce outages to Pender Island with 2 projects: the first project is the realignment of Thieves Bay existing sub-sea cable and; the second project is to add a future sub-sea cable to Port Washington. This work is scheduled to be in service by end of 2025.
Concerns were expressed on the Thieves Bay marina conflicts. Alternate locations (Panda Bay or Boat Nook) were proposed. A followup meeting was requested before decisions are made. A site visit meeting is being arranged. This presentation will be made at the May 25th Islands Trust Local Trust Committee meeting.
4.2 Dock Tenures in the Southern Gulf Islands (SGI) - Rob Botterell
6 points were presented for a fair process for dock and marina management in the SGI based on the experience with the Sechelt area dock management plan.
BUSINESS ARISING:
5.1. Playground Update
5.1.1. A group of residents with an interest in the park activities attended.
5.1.2. The children’s play area upgrade should be kept as a priority.
5.2. Name/Sign for Privateers Park
5.2.1. The name of the park was discussed and renamed.
Motion: That the name of the property on Privateers Road be “MLPOS Privateers Park” and that a sign proposal be sought.
Moved: MB Rondeau
Seconded: Bob Coulson CARRIED
5.2.2. The location for the sign was discussed and the Vice President will provide location options and more details on the park sign.
5.3. Membership Drive Handbill and Logo
This will be prepared sent out by email as well as mailed handbill.
GOVERNANCE
6.1. CRD Water and Sewer Committee
6.1.1. Data was received on quarterly water use of properties. More information may be needed to answer the specific question on houses that use zero water.
6.1.2. The service status of more diverse secondary units was discussed and direction from the Board would be helpful to move this question along.
Motion: That MLPOS Board reaffirms support for the option for a separate accessory dwelling unit on lots in Magic Lake as an option to the allowable secondary suite within houses and without increasing the number of allowable units.
Moved: MB Rondeau
Seconded: Mike Wiley CARRIED
Motion: That the CRD Water and Sewer Committee review options to accommodate future capacity for the already allowable secondary suites in Magic Lake Estates.
Moved: MB Rondeau
Seconded: Jean Deschenes CARRIED
6.1.3. The topic of blue-green algae continues to be discussed.
6.1.4. The questions on the sewer upgrade project will be discussed at the next meeting.
6.2. Community Services Study (Bob/Jean/Mary Beth)
The final report has been received, posted on the magiclake.ca website and sent to the Minister. https://www.magiclake.ca/single-post/magic-lake-estates-community-issues-assessment
6.3. Islands Trust
6.3.1. At the April 5, 2024 Local Trust Committee (LTC) meeting, the Fire Chief gave an informative presentation that included Magic Lake Estates. It would be useful to have a presentation to this Board.
6.3.2. Updated bylaw enforcement bylaws to cover the recent land use bylaw changes were recommended by staff. Both North Pender Trustees opposed this bylaw update given the current concerns with the existing bylaw enforcement practices and procedures.
TREASURER
7.1. The Treasurer’s report, budget comparison and balance sheet were received, and are attached.
Motion: That the Treasurers Report be approved.
Moved: Wally Foster
Seconded: MB Rondeau CARRIED
DIRECTORS’ REPORTS
8.1 Marina Report
8.1.1. There were 3 boats with longstanding issues and have been given 1 month’s notice.
8..1.2. The water line has been repaired.
8.2 Recreation/Tennis/Pickleball Report
There has been a lot of pollen this year which will be removed with the annual power wash.
8.3 Director-at-Large
There was no specific report.
Motion: That the Directors’ Reports be approved.
Moved: MB Rondeau
Seconded: Dave Harrison CARRIED
CORRESPONDENCE
9.1. From Margaret Muir regarding the CRD Water Intake Platform on Magic Lake
This has been sent to the CRD Director.
NEW BUSINESS
ADJOURNMENT: 6:30pm
Next meeting and location: May 13, 2024, 4pm at Community Hall Lounge.
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