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MLPOS Directors' Meeting Minutes. March 11, 2024

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS MEETING

HELD ON Monday, March 11, 2024, 4pm

Community Hall Lounge


PRESENT:

Bob Coulson President

Roy Moore Vice-President

Mary Beth Rondeau Secretary

Wally Foster Marina General Manager

Ian Syme Marina Maintenance Manager

Dave Harrison Marina Projects Manager

Art Curtis Marina Operations Manager

Joanna Rogers Office Manager

Rachel Lenkowski Special Projects Director via Zoom


REGRETS:

Mike Wiley Recreation/Tennis

Dave Reed Director-At-Large

Jean Deschenes Treasurer


ATTENDEES: There were no members attending.


  1. CALL TO ORDER

The President called the meeting to order at 4:02 pm.

 

  1. APPROVAL OF AGENDA


Motion: That the agenda be approved.

Moved: MB Rondeau

Seconded: Art Curtis CARRIED


  1. ADOPTION OF MINUTES


Motion: That the Minutes of the Feb 12, 2024 Magic Lake Property Owners’ Society Meeting be approved.

Moved: Roy Moore

Seconded: Ian Syme CARRIED


  1. DELEGATION: There were no delegations.


  1. BUSINESS ARISING:

5.1. Playground Update (Rachel)

  • 5.1.1. Working with Rob Fawcett PIPRC looking specifically at what to do with teenagers and coordinating with community input. A pump tract for cycling and skateboarding is being discussed.

  • 5.1.2. For the Privateers Recreation Facility, upgrading the playground for kids remains a priority and incorporating the gazebo(s).

  • 5.1.3. There was general support by MLPOS for development of recreation activities for all age groups - children through seniors.



5.2. Taxi Saver Pilot

  • 5.2.1. There has been a good response to the pilot and all the funds for this pilot are likely to be used up.


5.3. PCN Health Care Society Public Meeting

  • 5.3.1. This is ongoing and there is another meeting tomorrow.


5.4. Sign for “MLPOS Privateers Recreation Facility”

  • 5.4.1. In general, a wood routed sign similar to other parks would suit. Roy will get a concept sketch and talk to Colin/PIPRC.


5.5. Membership Drive and Logo

  • 5.5.1. A sub-group met and considered that a direct mail-out to MLE residents/owners describing MLPOS activities and membership should be sent out.


Motion: That MLPOS support a budget of up to $500 for a bulk mail-out to Magic Lake property addresses to promote MLPOS activities and membership.


Moved: Art Curtis

Seconded: Roy Moore CARRIED


5.6. Mouat Park FireSmart Inspection

  • 5.6.1. An inspection will be set up with PI Fire Services. The rebate program will be utilized if it is renewed this year.

  • 5.6.2. The covenant for this donated property will be circulated and the obligations reviewed for further discussions.


  1. GOVERNANCE

6.1. Water and Sewer Committee

  • 6.1.1. The February meeting was canceled.

  • 6.1.2. The topics discussed at the January meeting continue to be pursued: data on water usage; blue-green algae blooms particularly for Magic Lake; communications; and service status of more diverse secondary units.

  • 6.1.3. Wally will send his questions to the committee. Specifically, whether the sewer pipe replacement has been put on hold and status of any violations the tertiary treatment in high rainfall events.


6.2. Community Services Study (Bob/Jean/Mary Beth)

  • 6.2.1. The final report is still pending.


6.3. Islands Trust

  • 6.3.1. The last NP Local Trust Committee meeting dealt mostly with applications. The next meeting is April 5, 2024.

  • 6.3.2. The controversial Islands Trust Policy Statement has been revised and sent to First Nations. It will likely be public in April/May.


  1. TREASURER

6.1. The Treasurer’s report was not available for this meeting.


  1. DIRECTORS’ REPORTS

7.1 Marina Report

  • 7.1.1. The focus is on new contracts for moorage at this time of year.

  • 7.1.2. The water has been shut off until repaired.


7.2 Recreation/Tennis/Pickleball Report

  • There was no specific report beyond item 5.1.


7.3 Director-at-Large

  • There was no specific report.


Motion: That the Directors’ Reports be approved.

Moved: MB Rondeau

Seconded: Roy Moore CARRIED


  1. CORRESPONDENCE

9.1 Email from Rob Botterell Re: Docks and First Nations Engagement - to be a delegation at next meeting.

9.2 Email just received from Bob Thomson thanking for memorial. This can be discussed at next meeting.


  1. NEW BUSINESS

10.1 There was a suggestions that there could be more activities at the Thieves Bay park (PIPRC property).


  1. ADJOURNMENT: 5:45pm


Next meeting and location: Apr 8, 2024, 4pm at Community Hall Lounge.

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