MLPOS Meeting Minutes - Apr 10, 2017

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON MONDAY, APRIL 10, 2017

AT 4:00 PM

AT PENDER ISLAND SCHOOL

5714 CANAL ROAD,

PENDER ISLAND, BC

PRESENT: Peter Morton President

Jeremy HarwoodVice-President

Dave ReedMember-at-Large

Jean Deschenes Treasurer

Kathy GilbertSecretary

Mike WileyDirector of Recreation / Tennis

Glenn HendersonMarina Projects Manager

Art CurtisMarina Maintenance Manager

Joanna RogersOffice Manager

REGRETS:

Wally FosterGeneral Manager-Marina

Ian SymeMarina Operations Manager

1. CALL TO ORDER

Chair Peter Morton called the meeting to order at 4:03 pm.

2. APPROVAL OF AGENDA

Moved by Dave Reed

Seconded by Jeremy Harwood

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Dave Reed

Seconded by Glenn Henderson

That the Minutes of the March 13 2017 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATIONS

David Tolentino re marine insurance

Alex Wilson, Magic Lake Estates Water and Sewer Committee

By consensus, the order of business was varied to allow for the presentations in advance of the remainder of the agenda.

David Tolentino

Mr. Tolentino and Board members discussed the advice that MLPOS had received regarding the need to ensure that boats are insured to cover liability, damage to other boats, salvage and pollution. It was noted that some boaters who have a rider on their household insurance may not be covered. However, insurance coverage varies from company to company, as does the cost of insurance.

Ian Syme provided an email summary of the research that he, other Board members and Joanna Rogers had done (attached.)

Moved by Dave Reed

Seconded by Jeremy Harwood

That MLPOS rescind the requirement for any changes to the MLPOS marine insurance until May 1, 2018.

CARRIED

Alex Wilson – Magic Lake Estates Water and Sewer Committee

Alex indicated that the Committee would appreciate feedback on the February tour of the water and waste water treatment facilities.

He noted that the Cannon Crescent treatment plant will eventually be closed and the effluent re-routed to the Schooner Way plant, which also requires upgrading. An interim step will be to mitigate groundwater infiltration issues, then replace the plant in the longer term.

Methods of financing the needed upgrades will need to be determined.

The Committee has suggested to the Capital Regional District that tours of the plants would be a more effective method of demonstrating the existing situation and needed changes than an open house. He also noted that feedback on the utility systems is through the CRD website, which is somewhat awkward to navigate.

5. BUSINESS ARISING FROM MINUTES

Discussion regarding taking the Asessment for Thieves Bay Marina to the BC Assessment Appeal Board

Jean Deschenes advised that she has a contact for the Mudge Island marina, as suggested following the conference call with MLPOS Board members Wally Foster, Jean Deschenes, Kathy Gilbert, and Office Manager, Joanna Rogers. It was acknowledged that Mudge Island marina is not really comparable with Thieves Bay marina; however, a discussion with operators of the Mudge Island marina might help to inform the appeal.

Jean commented that Thieves Bay is so different from other marinas in the area that a new category of marinas should be created.

Dave Reed offered to provide graphics.

Moved by Jeremy Harwood

Seconded by Dave Reed

That MLPOS appeal the Thieves Bay Marina assessment to the BC Assessment Appeal Board; and that MLPOS authorize the expenditure of $30.00 to file the appeal.

CARRIED

6. TREASURER`S REPORT

Jean Deschenes reported that there were no unusual expenditures or revenues. Revenues were down slightly as casual moorage revenues were reduced due to boats being moved from casual moorage to permanent berths. Expenditures were down slightly.

A $2000 security deposit for the marina lease was paid to the Provincial Government.

Moved by Glenn Henderson

Seconded by Jeremy Harwood

That the Treasurer’s report be received.

CARRIED

7. DIRECTOR REPORTS

Marina

Glenn Henderson advised that new member Peter Hodgins has offered both is time and materials to install signs advising of the newly installed security cameras, signs with instructions on how to use the ladders, new “no parking signs” and replacement of the “private marina” signs.

Jeremy Harwood has contacted the line painting company that painted the lines at the marina; they will redo the lines, which are faded.

Recreation / Tennis

Mike Wiley advised that the tennis courts are receiving excellent use. He thanked Bob Barradell for replacing the plastic ties on the tennis court screen, which fell down during the icy weather, and for repairing the scrapers.

Jeremy advised that tenis lawn contractor, Doug Bates would like to increase his cost per cut from $120 to $175, to defray the cost of contractor’s liability insurance, rather than paying for the insurance as a lump sum.

It was noted that a pothole at the entrance to the tennis court requires filling.

Director-at-Large

No report.

Moved by Dave Reed

Seconded by Jean Deschenes

That the Directors’ reports be approved.

CARRIED

8. CORRESPONDENCE

None.

9. NEW BUSINESS

None.

10. OTHER

Chair Morton noted that a review of compensation for the Office Manager is warranted. Joanna Rogers noted that she had been hired in May, 2008 and had received one raise since that time. Joanna will present information on her job description and the changes in responsibilities and functions since the original job description was written at the May meeting.

11. ADJOURNMENT

The meeting was adjourned at 5:50 pm.

Next meeting

May 8 2017

4:00 pm

Pender Island Schoo

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