MLPOS Directors' Meeting July 10, 2023
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS’ MEETING
HELD ON MONDAY,July 10, 2023, 4pm
Thieves Bay Park
PRESENT:
Bob Coulson President
Jeremy Harwood Vice-President
Jean Deschenes Treasurer
Mary Beth Rondeau Secretary
Wally Foster Marina General Manager
Dave Harrison Marina Projects Manager
Art Curtis Marina Operations Manager
Dave Reed Director-At-Large
Joanna Rogers Office Manager
REGRETS:
Ian Syme Marina Maintenance Manager
Mike Wiley Recreation/Tennis
ATTENDEES:There was 1 member attending.
CALL TO ORDER
The President called the meeting to order at 4:05 pm.
APPROVAL OF AGENDA
Motion: That the agenda be approved.
Moved: MB Rondeau
Seconded: Jeremy Harwood CARRIED
ADOPTION OF MINUTES
Motion: That the Minutes of the June 12, 2023 Magic Lake Property Owners’ Society Meetingbe approved.
Moved:Art Curtis
Seconded:Jean Deschenes CARRIED
DELEGATION:
4.1. Rob Fawcett, PIPRC Trail Project
4.1.1. A roadside trail is proposed between ball park and school/clinic. This would be a hard-packed gravel path beside the road. This was established as most important route by a CRD process and was identified by MAP 16 years ago.
4.1.2. A Phase 2 pathway would connect to the ferry by a different CRD Regional Parks fund.
4.1.3. The Board considered this to be a valuable project. It was agreed to send an email to MLPOS membership with information on this proposed trail to raise awareness.
BUSINESS ARISING:
5.1. Playground/Recreational Update
5.1.1. Installation of 1 Gazebo: there are no contractors available at this time to assemble and install. The gravel base will be installed by volunteers and the Vice-President will prepare an email to gather a work party to assemble and install the gazebo.
5.2 Community Issues Assessment Update
5.2.1. CRD and the consultant will prepare a questionnaire by August followed by 2 community meetings, survey and media out-reach.
TREASURER
6.1. The Treasurer’s report, budget comparison and balance sheet were received, and are attached.
Motion: That the Treasurers Report be approved.
Moved: Jeremy Harwood
Seconded: Wally Foster CARRIED
6.2. Investment of Funds
6.2.1. A proposal to reallocate funds to term cashable and non-redeemable interest rates to improve investment returns was suggested by email from Treasurer. Re-allocations to Cashable StepUp 6 plus 6: 6 mths @ 1%, 6 mths @ 6% = 3.5% and Non-redeemable - 1 yr @ 4.65% were proposed.
Motion: That funds be reallocated into cashable and non-redeemable terms per June 15, 2023 email from Treasurer.
Moved: Bob Coulson
Seconded: Dave Reed CARRIED
DIRECTORS’ REPORTS
7.1 Marina General Manager
7.1.1. Dock work parties went well.
7.1.2. Casual moorage has been active so far this summer.
7.2 Recreation/Tennis/Pickleball Report
7.2.1. The pickleball and tennis courts continue to be busy.
7.2.2. The contributions box may need to be checked more often.
7.3 Director-at-Large
7.3.1. The training for defibrillator use had a good turn out and the instruction was very helpful. The Board would like to thank Anna Herlitz for her time and efforts to provide this information.
Motion: That the Directors’ Reports be approved.
Moved: Art Curtis
Seconded: MB Rondeau CARRIED
CORRESPONDENCE:
8.1. An email was received from a member Hae Sung Yum requesting ‘no smoking’ signs at the tennis courts.
Motion: That 6non-smoking signs be purchased and posted in the area of the courts and playground.
Moved: Jeremy Harwood
Seconded: Jean Deschenes CARRIED
NEW BUSINESS
9.1. 2023 AGM
Set for Saturday, October 21, 2023
The presidents letter, agenda and financial statements to be prepared.
9.2 Grant opportunities
The secretary will pursue grant opportunities working with the resources from the SGI Community Resource Centre (CRC). It was suggested by email after the meeting that a grant writer could be hired.
9.3 Magic Lake Recreational Water Quality for Swimming
The recent blue-green algae bloom in Magic Lake was above toxin levels for water quality in the area of the intake. But water is not tested for recreational use such as in swimming areas. The question of additional testing for recreational areas should be considered and the jurisdiction for this (either CRD and PIPRC) will be established.
OTHER
ISLANDS TRUST
10.1 June 24th Special Meeting
10.1.1. At the Saturday June 24th Special Meeting for the community to talk about issues for the island; water, forests and housing were confirmed as issues. A citizen working group will be formed to give direction on water areas that can support housing. The Local Trust Committee (LTC) is proceeding with a planning project for housing similar to other islands.
10.1.2. The numbers/volumes on our water usage for MLE to be confirmed.
NEXT MEETING
Monday Sept 11, 2023 at 4pm at Thieves Bay Park (weather permitting) or at the Community Hall lounge.
ADJOURNMENT: 5:35pm