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MLPOS Directors' Meeting July 10, 2023

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS’ MEETING

HELD ON MONDAY,July 10, 2023, 4pm

Thieves Bay Park


PRESENT:

Bob Coulson President

Jeremy Harwood Vice-President

Jean Deschenes Treasurer

Mary Beth Rondeau Secretary

Wally Foster Marina General Manager

Dave Harrison Marina Projects Manager

Art Curtis Marina Operations Manager

Dave Reed Director-At-Large

Joanna Rogers Office Manager


REGRETS:

Ian Syme Marina Maintenance Manager

Mike Wiley Recreation/Tennis


ATTENDEES:There was 1 member attending.


  1. CALL TO ORDER

The President called the meeting to order at 4:05 pm.

  1. APPROVAL OF AGENDA


Motion: That the agenda be approved.

Moved: MB Rondeau

Seconded: Jeremy Harwood CARRIED


  1. ADOPTION OF MINUTES

Motion: That the Minutes of the June 12, 2023 Magic Lake Property Owners’ Society Meetingbe approved.

Moved:Art Curtis

Seconded:Jean Deschenes CARRIED


  1. DELEGATION:

4.1. Rob Fawcett, PIPRC Trail Project

  • 4.1.1. A roadside trail is proposed between ball park and school/clinic. This would be a hard-packed gravel path beside the road. This was established as most important route by a CRD process and was identified by MAP 16 years ago.

  • 4.1.2. A Phase 2 pathway would connect to the ferry by a different CRD Regional Parks fund.

  • 4.1.3. The Board considered this to be a valuable project. It was agreed to send an email to MLPOS membership with information on this proposed trail to raise awareness.


  1. BUSINESS ARISING:


5.1. Playground/Recreational Update

  • 5.1.1. Installation of 1 Gazebo: there are no contractors available at this time to assemble and install. The gravel base will be installed by volunteers and the Vice-President will prepare an email to gather a work party to assemble and install the gazebo.


5.2 Community Issues Assessment Update

  • 5.2.1. CRD and the consultant will prepare a questionnaire by August followed by 2 community meetings, survey and media out-reach.


  1. TREASURER

6.1. The Treasurer’s report, budget comparison and balance sheet were received, and are attached.


Motion: That the Treasurers Report be approved.

Moved: Jeremy Harwood

Seconded: Wally Foster CARRIED


6.2. Investment of Funds

  • 6.2.1. A proposal to reallocate funds to term cashable and non-redeemable interest rates to improve investment returns was suggested by email from Treasurer. Re-allocations to Cashable StepUp 6 plus 6: 6 mths @ 1%, 6 mths @ 6% = 3.5% and Non-redeemable - 1 yr @ 4.65% were proposed.


Motion: That funds be reallocated into cashable and non-redeemable terms per June 15, 2023 email from Treasurer.

Moved: Bob Coulson

Seconded: Dave Reed CARRIED


  1. DIRECTORS’ REPORTS


7.1 Marina General Manager

  • 7.1.1. Dock work parties went well.

  • 7.1.2. Casual moorage has been active so far this summer.


7.2 Recreation/Tennis/Pickleball Report

  • 7.2.1. The pickleball and tennis courts continue to be busy.

  • 7.2.2. The contributions box may need to be checked more often.


7.3 Director-at-Large

  • 7.3.1. The training for defibrillator use had a good turn out and the instruction was very helpful. The Board would like to thank Anna Herlitz for her time and efforts to provide this information.


Motion: That the Directors’ Reports be approved.

Moved: Art Curtis

Seconded: MB Rondeau CARRIED

  1. CORRESPONDENCE:

8.1. An email was received from a member Hae Sung Yum requesting ‘no smoking’ signs at the tennis courts.

Motion: That 6non-smoking signs be purchased and posted in the area of the courts and playground.

Moved: Jeremy Harwood

Seconded: Jean Deschenes CARRIED

  1. NEW BUSINESS

9.1. 2023 AGM

  • Set for Saturday, October 21, 2023

  • The presidents letter, agenda and financial statements to be prepared.


9.2 Grant opportunities

  • The secretary will pursue grant opportunities working with the resources from the SGI Community Resource Centre (CRC). It was suggested by email after the meeting that a grant writer could be hired.


9.3 Magic Lake Recreational Water Quality for Swimming

  • The recent blue-green algae bloom in Magic Lake was above toxin levels for water quality in the area of the intake. But water is not tested for recreational use such as in swimming areas. The question of additional testing for recreational areas should be considered and the jurisdiction for this (either CRD and PIPRC) will be established.


  1. OTHER

ISLANDS TRUST

10.1 June 24th Special Meeting

  • 10.1.1. At the Saturday June 24th Special Meeting for the community to talk about issues for the island; water, forests and housing were confirmed as issues. A citizen working group will be formed to give direction on water areas that can support housing. The Local Trust Committee (LTC) is proceeding with a planning project for housing similar to other islands.

  • 10.1.2. The numbers/volumes on our water usage for MLE to be confirmed.


  1. NEXT MEETING

Monday Sept 11, 2023 at 4pm at Thieves Bay Park (weather permitting) or at the Community Hall lounge.


  1. ADJOURNMENT: 5:35pm


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