MLPOS Directors Meeting Minutes, January 8, 2024.
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS MEETING
HELD ON Monday, January 8, 2024, 4pm
Community Hall Lounge
PRESENT:
Bob Coulson President
Roy Moore Vice-President
Jean Deschenes Treasurer
Mary Beth Rondeau Secretary Via Zoom
Wally Foster Marina General Manager
Ian Syme Marina Maintenance Manager
Dave Harrison Marina Projects Manager via Zoom
Art Curtis Marina Operations Manager
Mike Wiley Recreation/Tennis
Joanna Rogers Office Manager
Dave Reed Director-At-Large via Zoom
REGRETS:
Rachel Lenkowski Special Projects Director
ATTENDEES: There was 1 member attending.
CALL TO ORDER
The President called the meeting to order at 4:04 pm.
APPROVAL OF AGENDA
Motion: That the agenda be approved.
Moved: Jean Deschenes
Seconded: Ian Syme CARRIED
ADOPTION OF MINUTES
Motion: That the Minutes of the Nov 13, 2023 Magic Lake Property Owners’ Society Meeting be approved.
Moved: Wally Foster
Seconded: Roy Moore CARRIED
DELEGATION: There were no Delegations.
BUSINESS ARISING:
5.1. Playground/Pickleball/Tennis Recreational Update
There was no specific update.
5.2. Governance
5.2.1. Water and Sewer Committee
There were concerns with term limits of members and that members should be elected by members at the AGM rather than appointed by CRD.
Motion: That the President communicate with the CRD Director regarding the system for choosing members and membership term limits for the CRD Water and Sewer Committee.
Moved: Art Curtis
Seconded: Ian Syme CARRIED
5.2.2. CRD $85million Borrowing Bylaw 4552
There was discussion that the membership would benefit from more awareness of this proposed borrowing and how to respond.
The President will send an email to membership and put into Pender Post.
5.2.3. CRD Community Services Study
The report will be finalized in February 2024.
5.2.4. MVA Rural Highways Designation and Private Property Access
The President will continue to gather information on the designation of roads in Magic Lake Estates as rural highways and the associated private property access.
5.2.5. Islands Trust
There was not a December North Pender Local Trust Committee (NPLTC) meeting.
The CAO of the Islands Trust has resigned and the process for hiring a new CAO will begin.
5.3 Speed Sign Removal
The President will send letter per November 2023 meeting Motion.
TREASURER
6.1. The Treasurer’s report, budget comparison and balance sheet were received, and are attached.
Motion: That the Treasurers Report be approved.
Moved: Roy Moore
Seconded: Art Curtis CARRIED
DIRECTORS’ REPORTS
7.1 Marina Report
Sleepy boats will be reviewed in spring.
The shed has been cleaned out and there may be room for the 2 gazebo boxes.
The Vice President has established communication with the Coast Guard regarding the hazard rock at the marine entrance.
7.2 Recreation/Tennis/Pickleball Report
The courts are being prepared for winter weather.
Pickleball and tennis players continue to cooperate on court usage.
7.3 Director-at-Large
There was no specific report.
Motion: That the Directors’ Reports be approved.
Moved: Dave Reed
Seconded: Jean Deschenes CARRIED
CORRESPONDANCE
8.1. The President discussed dock and kayak storage with George Leroux of PIPRC regarding seeking a person to lead this project.
NEW BUSINESS
9.1. MLPOS Logo
The President reviewed suggested changes to the MLPOS logo and will bring back for further discussion.
9.2. MLPOS Directors Meetings in 2024
The meetings will continue to be on the 2nd Monday of the month with the exception of the November 2024 meeting would be on the 1st Monday November 4, 2024 to avoid Remembrance Day.
ADJOURNMENT: 5:05pm
The next meeting will be Monday February 12, 2024, 4pm at Community Hall Lounge.