MLPOS Directors Meeting October 1, 2018

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON OCTOBER 1 2018 AT 4:00 PM

AT PENDER ISLANDS SCHOOL

PENDER ISLAND, BC

PRESENT: Jeremy Harwood President

Peter Morton Vice-President

Dave Reed Member-at-Large

Kathy Gilbert Secretary (arrived at 4:08 pm)

Joanna Rogers Office Manager

Mike Wiley Director of Recreation / Tennis

Art Curtis Marina Maintenance Manager

Glenn Henderson Marina General Manager

Ian Syme Marina Projects Manager

REGRETS: Jean Deschenes Treasurer

Patrick Cramond Marina Operations Manager

1. CALL TO ORDER

Chair Harwood called the meeting to order at approximately 4:00 pm.

As Secretary Kathy Gilbert was not present, Ian Syme offered to take the minutes.

2. APPROVAL OF AGENDA

Moved by Dave Reed

Seconded by Peter Morton

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Chair Harwood

Seconded by Art Curtis

That the Minutes of the September 10 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATION

School Principal Dan Sparanese thanked the Board for sponsoring his moorage at the marina.

5. BUSINESS ARISING FROM MINUTES

  • New Draft Constitution and Bylaws – any changes prior to AGM

Board members discussed the presentation at the upcoming AGM. The Constitution and Bylaws that will be presented will the version sent out in the agenda packages and the floor opened for questions and comments.

With respect to the email from Ken Daly with some suggestions, Kathy will present his suggestions at the AGM if Ken is not present and draft a response to his email prior to the AGM. Board members thanked Ken for providing a thoughtful and thorough review of the draft Constitution and Bylaws.

6. TREASURER`S REPORT

  1. Monthly Treasurer’s report

Treasurer Jean Deschenes was not present. Joanna advised that there were no monthly unexpected revenues or expenses to report. Joanna will request a September Treasurer’s report prior to the AGM

  1. Approval of Financial Statements to be sent out in Members’ AGM package

  1. Approval of Annual Budget for presentation at the AGM

Board members made some suggestions with respect to the format of the budget; namely: adding the budget and actuals into the proposed budget to be presented at the AGM; and creating a new budget line item for improvements to the playground with a “seed” amount of $1000.

Board members deferred recommending approval to the members at the AGM until a revised budget has been circulated to Board members prior to the AGM.

7. DIRECTOR REPORTS

  1. Marina

No updates to report

  1. Recreation / Tennis Report

No updates to report.

  1. Director-at-Large

Dave Reed reported that the fund-raiser golf tournament for Junior Sailing had raised approximately $2500, and that Junior Sailing had been able to purchase six new boats to replace the aging Flying Juniors.

Moved by Peter Morton

Seconded by Dave Reed

That the Directors’ reports be approved.

CARRIED

8. CORRESPONDENCE

None.

9. NEW BUSINESS

None.

10. OTHER

Peter Morton advised that Jim Peacock has agreed to conduct the elections at the 2018 AGM.

He also advised that Ben McConchie, new North Pender Islands Trustee (as of October 20 2018) would like to attend the AGM. Dave Reed offered to contact Deb Morrison, also Islands Trustee-elect to invite her to the AGM.

11. ADJOURNMENT

The meeting was adjourned at 5:03 pm.

Next meeting

November 5 2018 at 4:00 pm. Pender Islands School

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