MLPOS Directors Meeting October 1, 2018
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
HELD ON OCTOBER 1 2018 AT 4:00 PM
AT PENDER ISLANDS SCHOOL
PENDER ISLAND, BC
PRESENT: Jeremy Harwood President
Peter Morton Vice-President
Dave Reed Member-at-Large
Kathy Gilbert Secretary (arrived at 4:08 pm)
Joanna Rogers Office Manager
Mike Wiley Director of Recreation / Tennis
Art Curtis Marina Maintenance Manager
Glenn Henderson Marina General Manager
Ian Syme Marina Projects Manager
REGRETS: Jean Deschenes Treasurer
Patrick Cramond Marina Operations Manager
1. CALL TO ORDER
Chair Harwood called the meeting to order at approximately 4:00 pm.
As Secretary Kathy Gilbert was not present, Ian Syme offered to take the minutes.
2. APPROVAL OF AGENDA
Moved by Dave Reed
Seconded by Peter Morton
That the agenda be approved.
3. APPROVAL OF PREVIOUS MINUTES
Moved by Chair Harwood
Seconded by Art Curtis
That the Minutes of the September 10 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.
School Principal Dan Sparanese thanked the Board for sponsoring his moorage at the marina.
5. BUSINESS ARISING FROM MINUTES
New Draft Constitution and Bylaws – any changes prior to AGM
Board members discussed the presentation at the upcoming AGM. The Constitution and Bylaws that will be presented will the version sent out in the agenda packages and the floor opened for questions and comments.
With respect to the email from Ken Daly with some suggestions, Kathy will present his suggestions at the AGM if Ken is not present and draft a response to his email prior to the AGM. Board members thanked Ken for providing a thoughtful and thorough review of the draft Constitution and Bylaws.
6. TREASURER`S REPORT
Monthly Treasurer’s report
Treasurer Jean Deschenes was not present. Joanna advised that there were no monthly unexpected revenues or expenses to report. Joanna will request a September Treasurer’s report prior to the AGM
Approval of Financial Statements to be sent out in Members’ AGM package
Approval of Annual Budget for presentation at the AGM
Board members made some suggestions with respect to the format of the budget; namely: adding the budget and actuals into the proposed budget to be presented at the AGM; and creating a new budget line item for improvements to the playground with a “seed” amount of $1000.
Board members deferred recommending approval to the members at the AGM until a revised budget has been circulated to Board members prior to the AGM.
7. DIRECTOR REPORTS
No updates to report
Recreation / Tennis Report
No updates to report.
Dave Reed reported that the fund-raiser golf tournament for Junior Sailing had raised approximately $2500, and that Junior Sailing had been able to purchase six new boats to replace the aging Flying Juniors.
Moved by Peter Morton
Seconded by Dave Reed
That the Directors’ reports be approved.
9. NEW BUSINESS
Peter Morton advised that Jim Peacock has agreed to conduct the elections at the 2018 AGM.
He also advised that Ben McConchie, new North Pender Islands Trustee (as of October 20 2018) would like to attend the AGM. Dave Reed offered to contact Deb Morrison, also Islands Trustee-elect to invite her to the AGM.
The meeting was adjourned at 5:03 pm.
November 5 2018 at 4:00 pm. Pender Islands School