MLPOS Directors' Meeting Minutes, September 1, 2025.

Magic Lake Property Owners’ Society Directors’ Meeting

September 1, 2025, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Roy Moore Vice President

Fiona Poole Secretary

Dave Reed Director at Large

Doug Bolton Special Projects Director

Wally Foster Marina General Manager

Ian Syme Marina Maintenance Manager

Art Curtis Marina Operations Director

Joanna Rogers Office Manager

Regrets

Mike Wiley Director of Recreation

Jean Deschenes Treasurer

Dave Harrison Marina Projects Director

5 members were present.

1. The meeting was called to order at 4 p.m.

2. Motion to approve the agenda. Moved by Art, seconded by Wally. Carried.

3. Motion to approve the minutes of the August 11, 2025, meeting. Moved by Dave Reed, seconded by Doug. Carried

4. Delegation: None

5. Business Arising:

• Mouat Park

Doug has been in further communication with Justine Starke at CRD who has recommended that the next step should be to present the park formally to PIPRC and they can hopefully pass a resolution to take over the care and maintenance of Mouat Park.

ACTION: Bob will write to PIPRC to formally request that they take over the care and maintenance of the park and send a copy to CRD.

• AGM

The positions of President, Vice President, Marina General Manager and Marina Operations Manager will be up for election. Also confirmation of Fiona Poole as Secretary.

Bob stated that if the positions of President and Vice-President are staggered, he would be willing to stay on as President for another year.

Motion that the President and Vice President positions will be staggered and the current President will continue in office until 2026.

Moved by Bob. Seconded by Dave Reed. Carried

• A second director for Privateers Park. A discussion was held given the numerous ongoing tasks currently undertaken and the need for additional support. These positions would be staggered.

Motion that a second Recreation Director for Privateers Park is appointed.

Moved by Dave Reed. Seconded by Wally. Carried.

• Governance Motion

ACTION. Bob will draft this at home and will send this out by e mail for a vote.

• AGM Presentation (Hydro)

Ted Alnick to be requested to make an updated presentation at the AGM. ACTION: Bob will contact Ted to request a brief presentation at the AGM.

• Privateers Park Bathroom Update.

The bathroom cistern at Privateers Park recently overflowed and member Joel da Silva engaged Chris Carrier to pump it out. Peatmoss needs to be used regularly to prevent further issues.

Bob obtained approximate costings for an additional bathroom facility similar to the facility at Thieves Bay Park. The materials costs were approximately $85000 plus contractor’s wages, cistern and pad.

Dave Reed obtained preliminary costings comparable with the facility at Centennial campground. A company located in Richmond can transport the structure, minus the tank and the pad. Cost - $18,000. A company in Nanaimo is another possibility – costs to be determined. These are pump out facilities.

• ACTION: Dave Reed will investigate further.

6. Governance:

• Status of AGM Governance

No report due to vacation

• BC Hydro Update

Environmental Report. No further information has been supplied.

• Islands Trust Increased DPA Area

A letter has been drafted and will be sent out this week to the membership of MLPOS.

7. Financial Report. No report

8. Directors’ Reports.

• Marina: Replacement Directors are being canvassed for upcoming vacant positions. More deck surfacing will be ordered in the coming months.

• Recreation/Tennis/Pickleball Report.

Courts continue to be in frequent use. Dave Reed is overseeing installation of a new sign outlining the rules of the courts’ use.

• Playground.

Art, Dave and Ian were presented with Poet’s Cove gift vouchers in appreciation

of their outstanding work on the playground installation.

Lumber has been purchased for the playground gazebo.

ACTION: Dave Reed will consult with Art regarding the gazebo construction.

• Privateers Park Sign. Placement is under discussion.

• Member at Large – no report – see above.

Motion to accept the Director’s Reports as presented. Moved by Doug, seconded by Wally. Carried.

10. New Business

One member asked about the BC ferry shutdown. This was tabled forward for the November 2025 agenda.

The Draft Islands Trust policy statement as recently issued to Pender Island Residents.

After discussion a motion was proposed.

Motion to approve the President’s draft letter and insert a paragraph requesting the MLPOS membership to fill out the survey available through a QR code or alternate address in the draft Islands Trust Policy statement.

Moved by Wally. Seconded by Roy. Carried.

 11. Other

• CRD Projects

Trail – no report

 12. Meeting adjourned at 5:20 pm.

The next meeting (AGM) will take place on October 19, 2025, in the Anglican Church Hall. Community Hall Lounge