MLPOS Directors' Meeting Minutes July 7, 2025

Magic Lake Property Owners’ Society Directors’ Meeting

July 7, 2025, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Roy Moore Vice President

Fiona Poole Secretary

Jean Deschenes Treasurer

Dave Harrison Marina Projects Director

Doug Bolton Special Projects Director

Wally Foster Marina General Manager

Joanna Rogers Office Manager

Ian Syme Marina Maintenance Manager

Art Curtis Marina Operations Director

Regrets Dave Reed Director at Large

Mike Wiley Director of Recreation

2 members were present.

1. The meeting was called to order at 4 p.m.

2. Motion to approve the agenda. Moved by Ian, seconded by Wally. Carried

3. Motion to approve the minutes of the June 2, 2025, meeting. Minutes to be

amended to read Bob will speak with Ryan. Moved by Roy, seconded by Jean. Carried.

4. Delegation: None

5. Business Arising:

 Community Survey

 Bathroom Plan Roy reported that the subcommittee has not met yet. He

advised that a design will be needed before further decisions are made.

Joanna reported that an address will be needed to apply for a building permit or

insurance. Joanna will follow up with this. Regarding the sewer hook up Jean

will follow up with Chris. Jack Ferguson was mooted as a potential designer

and his costs will be investigated. Other consultation with Parks Canada

around the ongoing maintenance will be sought.

ACTION: Joanna to follow up regarding obtaining an address for the park

Jean will investigate the costs and procedure for the sewer hook up

The subcommittee will connect with Jack Ferguson as a possible

designer and with Parks Canada for their experience around

bathroom maintenance.

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 Mouat Park

Discussion around the possibility of leasing the park to PIPRC and the

possibility of their contracting with the Conservancy to maintain it. Joanna

referred to correspondence from the Garden Club and there was further

discussion around a possible agreement between the Garden Club and

MLPOS. The agreement could be presented to PIPRC and in turn to CRD for

ratification.

ACTION: Doug will write to Stephen Henderson at CRD to gauge their interest.

 Playground.

Braedon has completed his work on the foundations. Art and Ian have been

waiting to hear from the playground installers about their availability to complete

the installation. Mid-August is a possible completion date.

6. Governance:

 Status of AGM Governance

 Meeting with Ministry Representative. Jean, Doug and Bob recently met with

CRD trustees and Simon Rasmussen, Senior Planning Analyst for Local

Government Structure. The MLPOS subcommittee was advised that the next

step is a governance study. After completion of the study and review, a

determination will be made regarding recommendation for incorporation. The

lack of businesses in Magic Lake was raised in the meeting and a brief

discussion followed on this topic.

 BC Hydro Update

Environmental Report. This has now been received as of today and will be

reviewed by the committee.

 Islands Trust Increased DPA Area

MLPOS has received a letter dated June 23, 2025, from the Islands Trust as

have residents who have raptor or eagle’s nests on their property. Concern was

raised that the letter does not outline the restrictions which may be made on

property owners. Additional concerns were raised around the potential impact

of these proposals on islanders’ quality of life, possible preemptive action by

landowners against eagles, raptors and trees with nests on North Pender and

on property values. Committee members queried whether other Southern Gulf

Islands were being similarly affected.

Two members in attendance also expressed their concerns about these

proposed amendments to the original community plan.

A public meeting is scheduled for October 3, 2025, hosted by the Islands Trust.

The MLPOS committee will discuss the issue further at the August 2025

meeting.

7. Financial Report

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Jean Deschenes presented reports for the month ending June 2025. No

issues were reported, and finances are in good order.

Motion to approve financials. Moved by Doug, seconded by Art. Carried.

8. Directors’ Reports.

 Marina.

Pilings. No costs are available yet.

 Marina Private Road Sign

Wally reported that correspondence had been received around unsafe driving

on the private marina road. There was discussion around a resolution.

ACTION: Wally and Art will follow up with an appropriate warning sign for

motorists.

 Recreation/Tennis/Pickleball Report. No report

Member at Large. No report

Motion to accept the Director’s Reports as presented. Moved by Jean,

seconded by Roy. Carried.

9. Correspondence

10. New Business.

 Buck Lake dog poop station bucket This is in a state of disrepair.

Motion to replace the poop station bucket. Moved by Doug, Seconded by Art.

Carried.

ACTION: Bob will follow up to replace the poop station bucket.

11. Other

12. Meeting adjourned at 5.55 pm.

The next meeting will take place on August 4, 2025, in the Community Hall Lounge