MLPOS Directors' Meeting Minutes August 11, 2025.

Magic Lake Property Owners’ Society Directors’ Meeting

August 11, 2025, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Roy Moore Vice President

Fiona Poole Secretary

Dave Reed Director at Large

Doug Bolton Special Projects Director

Wally Foster Marina General Manager

Joanna Rogers Office Manager

Regrets

Mike Wiley Director of Recreation

Ian Syme Marina Maintenance Manager

                      Dave Harrison Marina Projects Director

Jean Deschenes Treasurer

Art Curtis Marina Operations Director

3 members were present.

1. The meeting was called to order at 4:06 p.m.

2. Motion to approve the agenda. Moved by Roy, seconded by Wally. Carried.

3. Motion to approve the minutes of the July 7, 2025, meeting. Moved by Doug, seconded by Dave Reed. Carried

4. Delegation: None

5. Business Arising:

• Playground

The committee extended thanks and congratulations to all volunteers who participated in the recent playground installation which was completed in a timely fashion and is already being enjoyed by Pender children and visitors. Particular appreciation was expressed for the many additional hours Dave Harrison and Art donated to the project.

• Mouat Park

Doug has communicated with Stephen Henderson and Justine Starke at CRD regarding the maintenance of Mouat Park by CRD or PIPRC. CRD has expressed some interest in a long-term lease.

ACTION: Doug will follow up with CRD around the lease type and terms.

• Privateers Park Bathrooms Update

Roy recently met with Chris Watson at CRD, and the subcommittee of Roy, Doug and Dave reviewed the information obtained. The proposed public bathroom installation requires a building permit and will involve architectural drawings, and a site plan. Following authorization by the MLPOS President, approval of the site plan will be required from Islands Trust and the Archaeological branch, and proof of liability insurance will be needed. If a holding tank is to be used, VIHA approval will also be required. Paul Hamsen and Keith Lansdown were suggested as local architects.

Concern was expressed that costs for the proposed bathroom may reach or exceed $100,000. Alternatives were explored.

ACTION: Bob will investigate the potential costs of installations similar to the building at Thieves Bay Park.

• Buck Lake dog poop station bucket

The bucket has now been replaced by Bob.

6. Governance:

• Status of AGM Governance

Communication was received by Bob from Stephen Henderson requesting information around municipal building and works yard sites. It was noted that other small BC municipalities do not have these, and that the study has not yet begun.

• BC Hydro Update

Environmental Report. Bob reported that BC Hydro has not yet made a final decision about the cable route. Discussion took place around the possible route from information currently provided.

• Islands Trust Increased DPA Area

There was further discussion of issues of concern.

ACTION: Bob to complete a letter to MLPOS members.

7. Financial Report

Joanna has submitted financial reports to the Directors for further attention of Jean Deschenes, Treasurer who was not present at today’s meeting.

8. Directors’ Reports.

• Marina - no report

• Recreation/Tennis/Pickleball Report.

It was noted that visiting players appear to be failing to submit the requisite fees, and some players are exceeding their time on court. Further monitoring of court activities was requested.

Dave Reed has investigated court resurfacing costs and installers will carry out this work in 2026.

ACTION: Dave Reed will follow up with information signage around court use.

• Member at Large. No report

Motion to accept the Director’s Reports as presented. Moved by Wally, seconded by Roy. Carried.

9. Correspondence

10. New Business.

• AGM October 18 at 2 p.m.

The following positions are up for election: President, Vice President, Marina General Manager and Marina Operations Manager. Joanna requested that all information should be submitted by the next board meeting.

 11. Other

 12. Meeting adjourned at 5:45. pm.

The next meeting will take place on September 1, 2025, in the Community Hall Lounge