MLPOS Directors' Meeting Minutes June 2, 2025

Magic Lake Property Owners’ Society Directors’ Meeting

June 2, 2025, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Roy Moore Vice President

Fiona Poole Secretary

Jean Deschenes Treasurer

Dave Harrison Marina Projects Director

Doug Bolton Special Projects Director

Wally Foster Marina General Manager

Joanna Rogers Office Manager

Ian Syme Marina Maintenance Manager

Dave Reed Director at Large

Regrets Art Curtis Marina Operations Director

Mike Wiley Director of Recreation

2 members were present.

1. The meeting was called to order at 4 p.m.

2. Motion to approve the agenda. Moved by David, seconded by Ian. Carried

3. Motion to approve the minutes of the May 5, 2025, meeting. Moved by Doug,

seconded by Roy. Carried.

4. Delegation: None

5. Business Arising:

 Community Survey

This is now available on our website for download.

 Meeting Place/Community Facility

An 8’x12’ building was proposed in place of ATCO structure. It was suggested

that this should consist of washroom and storage areas only. Bob presented

some prepared drawings. Ensuing discussion included the possibility of

installing composting toilets and a baby changing table. Hydro and water would

be required and included in initial costings. Roy proposed the formation of a

subcommittee. This will comprise Roy, Dave Reed and Doug.

Motion to create a sub committee to investigate an 8x12 washroom and storage

facility for Privateers Park. Moved by Ian, seconded by Wally. Carried.

ACTION: Bob will ask Chris Watson if composting toilets would be permitted.

 Mouat Park

Bob attended a PIPRC meeting and proposed this group take over Mouat Park

to form a community garden. No response has been received to date.

2

 Playground.

Work has begun on this. Bob will speak with Ryan, the MOTI district manager

regarding the Privateers Park sign installation. Further delay is possible.

6. Governance:

 Status of AGM Governance

A meeting is scheduled with the steering committee including Bob and Stephen

Henderson on June 23 with Simon Rasmussen, Senior Planning Analyst for

Local Government Structure and Justine Stark from CRD.

 BC Hydro Update

MOPOS has not yet received a copy of the Environmental Report. Bob has

spoken with MLA Rob Botterell on this topic.

 Islands Trust Increased DPA Area

Bob has also talked with MLA Rob Botterell on this topic and Jean reported that

there has been an Islands Trust special meeting, but no decision has been

reached. A member in attendance asked to be notified of meetings and was

advised that he can get notices if he signs up on the Islands Trust website.

7. Financial Report

Jean Deschenes presented reports for the month ending May 2025. Jean has

not had an opportunity to summarize the report. No issues were reported, and

finances are in good order.

Motion to approve financials. Moved by Roy, seconded by Wally. Carried.

8. Directors’ Reports.

 Marina.

Pilings. Given the Society’s favourable financial position, there was discussion

around proceeding with an estimate for new pilings. The tentative plan for

owner’s boat washing will not go ahead given the water level forecast. New

decking has been ordered.

ACTION: Wally and Ian to obtain an estimate for the installation of new pilings.

 Recreation/Tennis/Pickleball Report. Dave and Ian have been mowing the grass

and wish to acknowledge and thank those who have also volunteered for this

task. Discussion of resurfacing the tennis courts which are showing signs of

wear.

ACTION: Joanna will investigate tennis court resurfacing costs.

Member at Large. No report

Motion to accept the Director’s Reports as presented. Moved by Doug,

seconded by Dave. Carried.

9. Correspondence

3

 An email has been received by owners who are concerned about beaver

activity on Magic Lake. The owners have had difficulty in getting support from

organizations on Pender Islands. Committee discussion revealed that this is

not a new problem on Pender and various remedies were explored.

ACTION: Bob will reply advising that wrapping chicken wire around trees to

deter beavers is the suggested method.

10. New Business.

 The MLPOS website has encountered technical difficulties recently and it

appears that domain hosting has been the issue. The current subscription

does not end till October and further discussion was tabled.

 Bob advised that Rob Fawcett is the new CRD Director for Southern Gulf

Islands.

11. Other

 Bob has been advised that the requested line painting at Firehall #2 is on a

waitlist.

 Roy recently attended a Buck Lake presentation about bullfrogs and reported

that 90 bullfrogs were recently removed, and further work will be completed in the

fall.

 Roy has also noticed bullfrog tadpoles in the golf course ponds and there was

discussion about the rapid and destructive increase of bullfrogs on Pender

Islands.

ACTION: Bob will talk to the Golf Course President Bruce McConchie to see if

the club is willing to address the issue. No permit is required.

12. Meeting adjourned at 5.07 pm.

The next meeting will take place on July 7, 2025, in the Community Hall Lounge.