MLPOS Directors Meeting - April 9, 2018
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
DIRECTORS MEETING
HELD ON APRIL 9 2018 AT 4:00 PM
AT PENDER ISLAND SCHOOL
5714 CANAL ROAD
PENDER ISLAND, BC
PRESENT: Jeremy Harwood President
Dave Reed Member-at-Large
Kathy Gilbert Secretary
Patrick Cramond Marina Operations Manager
Joanna Rogers Office Manager
Mike Wiley Director of Recreation / Tennis
Art Curtis Marina Maintenance Manager
Peter Morton Vice President
REGRETS: Ian Syme Marina Projects Manager
Glenn Henderson Marina General Manager
Jean Deschenes Treasurer
GUESTS: None
1. CALL TO ORDER
Chair Jeremy Harwood called the meeting to order at 4:05 pm.
2. APPROVAL OF AGENDA
Moved by Peter Morton
Seconded by Kathy Gilbert
That the agenda be approved.
CARRIED
3. APPROVAL OF PREVIOUS MINUTES
Moved by Peter Morton
Seconded by Kathy Gilbert
That the Minutes of the March 12 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.
CARRIED
4. DELEGATION
None
5. BUSINESS ARISING FROM MINUTES
None.
6. TREASURER`S REPORT
As Treasurer Jean Deschenes was not present a Treasurer’s report was not presented. However her report was circulated to Board members prior to the meeting.
7. DIRECTOR REPORTS
Marina
Art Curtis advised that the piling hoop repair work has been completed. Required work to update the fish cleaning station, refloat the work shed and work on A dock has started. He noted that work parties continue every second Saturday until all 2018 project work is completed.
Patrick Crammond reported that a drop box has been ordered for users of casual moorage. A cell phone will replace the existing land line.
Recreation / Tennis Report
Mike Wiley stated that resurfacing of the tennis courts will take place once pollen season is over.
Director-at-Large
Dave Reed advised that he may approach Area Director Dave Howe regarding disposition of the $20,000 grant that the Area Director had earmarked for the lawn bowling proposal.
Moved by Dave Reed
Seconded by Peter Morton
That the Directors’ reports be approved.
CARRIED
8. CORRESPONDENCE
None.
9. New Business
None.
10. OTHER
Doug Bates, grass mowing and underbrush
As Doug Bates is not able to mow the tennis court grass, Jeremy Harwood is looking at alternatives, such as borrowing Doug’s riding mower.
Magic Lake greeting sign
Kathy Gilbert suggested that a brochure pocket containing paper maps of Pender Island be affixed to the new sign. Dave Reed will contact Dockside Realty to see if they would be interested in supplying the maps. Peter Morton and Paul Barber continue to work on the new signage.
Lively Peak Access
Jeremy Harwood advised that the emergency access / egress route is complete and recommended that Board members walk the access.
Miscellaneous other items of interest
With respect to the update of the constitution and bylaws, Dave Reed suggested that the minimum dollar value for expenditures requiring membership approval be raised to $10,000 from the existing $5,000.
The playground equipment will be painted as soon as the weather warms up. Kathy identified a possible funding source via a BCAA contest for playground upgrades. She will review the contest details and report back to the Board.
Board members also discussed holding an MLPOS planning meeting, possibly in June.
Kathy Gilbert recommended that Board meetings be paperless.
The Board was advised that Magic Lake has been stocked recently with rainbow trout.
11. ADJOURNMENT
The meeting was adjourned at 5:00 pm.
Next meeting
Monday, May 14 2018, 4:00 pm, Pender Island School