MLPOS Directors Meeting - April 9, 2018

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON APRIL 9 2018 AT 4:00 PM

AT PENDER ISLAND SCHOOL

5714 CANAL ROAD

PENDER ISLAND, BC

PRESENT: Jeremy Harwood President

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Patrick Cramond Marina Operations Manager

Joanna Rogers Office Manager

Mike Wiley Director of Recreation / Tennis

Art Curtis Marina Maintenance Manager

Peter Morton Vice President

REGRETS: Ian Syme Marina Projects Manager

Glenn Henderson Marina General Manager

Jean Deschenes Treasurer

GUESTS: None

1. CALL TO ORDER

Chair Jeremy Harwood called the meeting to order at 4:05 pm.

2. APPROVAL OF AGENDA

Moved by Peter Morton

Seconded by Kathy Gilbert

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Peter Morton

Seconded by Kathy Gilbert

That the Minutes of the March 12 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATION

None

5. BUSINESS ARISING FROM MINUTES

None.

6. TREASURER`S REPORT

As Treasurer Jean Deschenes was not present a Treasurer’s report was not presented. However her report was circulated to Board members prior to the meeting.

7. DIRECTOR REPORTS

Marina

Art Curtis advised that the piling hoop repair work has been completed. Required work to update the fish cleaning station, refloat the work shed and work on A dock has started. He noted that work parties continue every second Saturday until all 2018 project work is completed.

Patrick Crammond reported that a drop box has been ordered for users of casual moorage. A cell phone will replace the existing land line.

Recreation / Tennis Report

Mike Wiley stated that resurfacing of the tennis courts will take place once pollen season is over.

Director-at-Large

Dave Reed advised that he may approach Area Director Dave Howe regarding disposition of the $20,000 grant that the Area Director had earmarked for the lawn bowling proposal.

Moved by Dave Reed

Seconded by Peter Morton

That the Directors’ reports be approved.

CARRIED

8. CORRESPONDENCE

None.

9. New Business

None.

10. OTHER

Doug Bates, grass mowing and underbrush

As Doug Bates is not able to mow the tennis court grass, Jeremy Harwood is looking at alternatives, such as borrowing Doug’s riding mower.

Magic Lake greeting sign

Kathy Gilbert suggested that a brochure pocket containing paper maps of Pender Island be affixed to the new sign. Dave Reed will contact Dockside Realty to see if they would be interested in supplying the maps. Peter Morton and Paul Barber continue to work on the new signage.

Lively Peak Access

Jeremy Harwood advised that the emergency access / egress route is complete and recommended that Board members walk the access.

Miscellaneous other items of interest

With respect to the update of the constitution and bylaws, Dave Reed suggested that the minimum dollar value for expenditures requiring membership approval be raised to $10,000 from the existing $5,000.

The playground equipment will be painted as soon as the weather warms up. Kathy identified a possible funding source via a BCAA contest for playground upgrades. She will review the contest details and report back to the Board.

Board members also discussed holding an MLPOS planning meeting, possibly in June.

Kathy Gilbert recommended that Board meetings be paperless.

The Board was advised that Magic Lake has been stocked recently with rainbow trout.

11. ADJOURNMENT

The meeting was adjourned at 5:00 pm.

Next meeting

Monday, May 14 2018, 4:00 pm, Pender Island School

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