MLPOS Directors' Meeting November 3, 2025

Magic Lake Property Owners’ Society Directors’ Meeting

November 3, 2025, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Art Curtis Marina Operations Director

Jean Deschenes Treasurer

Dave Harrison Marina Projects Director

Doug Bolton Special Projects Director

Peter Hodgson Marina General Manager

Mike Fossl Recreation Director – tennis and park maintenance

Ian Syme Marina Maintenance Manager

Roy Moore Director at Large

Joanna Rogers Office Manager

By Zoom Dave Reed Recreation Director – pickleball and park maintenance

Regrets Fiona Poole Secretary

5 members were present.

1. The meeting was called to order at 4 p.m.

2. Motion to approve the agenda. Moved by Roy, seconded by Dave Harrison. Carried

3. Motion to approve the minutes of the September 1, 2025 meeting. Moved by Art, seconded by Doug. Carried.

4. Delegation: None

5. Business Arising:

• Privateers Park

Sign location:

ACTION: Art will contact Michael Bradley about removing two rotten alders to the left of the park entrance which will make room for the new sign.

Toilet:

Bob suggested an 8 x 12 building with room for both a toilet and a utility shed for the lawn tractor.

ACTION: Dave Reed will get a quote for an outhouse from the Nanaimo company and will present this information at the December meeting.

Water Fountain:

ACTION: Bob will look at the water fountain installed at the Disc Park. Location and infrastructure requirements to be discussed at the December meeting.

• Mouat Park

ACTION: Doug will contact Stephen Henderson at the CRD to follow up on the meeting of the PIPRC where a discussion took place about PIPRC taking over the maintenance of the park under the jurisdiction of the CRD.

A group of residents has been clearing up Mouat Park. Members Mark Heieis and Nancy Westell reported on progress made. They have removed the invasive species. The paths in the park need resurfacing and the bench needs replacing. A park sign would be nice. It was decided to put this on hold while Doug contacts the CRD. To be revisited at the December meeting.

6. Governance:

• Status of AGM Governance

No update

• BC Hydro Update

Hydro will be holding a public meeting in the spring of 2026.

• Islands Trust Increased DPA Area

The recent BC Government Workers strike has delayed Islands Trust business. A public consultation needs to be held. This issue might not be dealt with until after the next Islands Trust Trustee elections have been held.

• Trust Housing Initiative

Bob has been contacted by an Advisory Planning Committee associated with Islands Trust seeking information on the potential for secondary suites in the Magic Lake area. Bob asked for information about the 2024 Sewer and Water Capacity Report. Mike reported that there is capacity for a full build out of the area’s 1200+ lots plus an additional 3 secondary suites. Because it could take up to 20 years for the full build out to take place, there could be capacity for more secondary suites on a temporary basis.

7. Financial Report

Jean Deschenes presented reports for the month ending October 2025. She has requested that MLPOS revert to hiring an external accountant to prepare the annual financial statements. Jean and Joanna also reported that the time has come for MLPOS to update its bookkeeping software.

Motion: to obtain accounting assistance to prepare the year end reports and upgrade accounting software. Jean and Joanna will source and engage a suitable person/firm and will purchase new accounting software for the Society; in both cases to be decided upon by Jean and Joanna without need for further consideration or resolution of the board. Moved by Doug and seconded by Mike. Carried.

Motion to approve financials. Moved by Mike, seconded by Roy. Carried.

8. Directors’ Reports.

Bob welcomed new Board members Peter Hodgson, Marina General Manager, and Mike Fossl, Recreation Director – Tennis and Park Maintenance.

• Marina.

Ian will be turning the marina water off this month.

Art reported that A Dock is filling up. Bob suggested this might be due to the lack of vacant berths at marinas on Vancouver Island.

• Recreation/Tennis/Pickleball Report.

Some things to think about before the next meeting:

Where should the new toilet be located? Should it be closer to the playground or courts? Who will be the principal users?

Should the existing composting toilet be removed or kept?

The position of Recreation Director – Pickleball and Park will be revisited in September to determine if this year’s Director (Dave Reed) will be serving a one or two year term.

ACTION: Mike will winterize the lawn tractor.

• Member at Large.

Nothing to report but it was noted that Roy will be serving a one year term because he was elected to fill the position halfway into the current term.

Motion to accept the Director’s Reports as presented. Moved by Ian, seconded by Art. Carried.

9. New Business.

• Meeting days and dates.

After a short discussion, it was decided that the second Tuesday of each month might work.

ACTION: Bob will contact Andrea about the availability of the lounge and will report back at the next meeting..

• Pender Foundation.

Bob reported that Rob Fawcett is looking for investors to establish an umbrella foundation on Pender for applying for and distributing grant money. This would be a similar model to the Vancouver Foundation.

• Islands Trust Trustee Candidates.

Bob suggested that candidates be recruited to specifically represent Magic Lake Estates.

• Pender Island Clinic.

ACTION: Bob will draft a letter of support for the Clinic urging the Minister of Health to cover their funding shortfall. This letter will be sent out to directors prior to being sent to the Minister.

• Plowing the marina road

Motion to allocate in principle sufficient funds to hire Braedon to plow the marina road, if necessary, while options are being explored. Moved by Mike, seconded by Doug. Carried.

• Puppy poop station pickup.

Bob reported that a new contractor has been hired by the CRD to empty the dog poop containers on the island. MLPOS has been billed for a pickup on the breakwater at the marina.

ACTION: Bob will contact the previous contractor, Anne Burdett, to find out how the pick up process works. He will also collect the bags at the poop station on the breakwater and will dispose of them with his personal garbage.

Motion to approve MLPOS paying the invoice sent to Bob for pickup of dog poop from the station located on the marina breakwater. Moved by Mike, seconded by Dave Harrison. Carried.

10. Other

No other business.

11. Meeting adjourned at 5:25 pm.

The next meeting will take place on December 1, 2025, in the Community Hall Lounge.