MLPOS Directors Meeting April 8, 2019

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON APRIL 8 2019 AT 4:00 PM

AT PENDER ISLANDS SCHOOL

PENDER ISLAND, BC

PRESENT: Wally Foster Vice-President

Glenn Henderson General Manager - Marina

Kathy Gilbert Secretary

Mike Wiley Director of Recreation / Tennis

Dave Reed Member-at-Large

Ian Syme Marina Maintenance Manager

Bob Coulson Marina Operations Manager

Joanna Rogers Office Manager

REGRETS: Jeremy Harwood President

Jean Deschenes Treasurer

Art Curtis Marina Construction and Projects Manager

GUEST: Peter Morton

1. CALL TO ORDER

A/Chair Foster called the meeting to order at 4:07 pm.

2. APPROVAL OF AGENDA

Moved by Ian Syme

Seconded by Bob Coulson

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Glenn Henderson

Seconded by Bob Coulson

That the Minutes of the March 11 2019 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATION

None.

5. BUSINESS ARISING FROM PREVIOUS MEETING

None

6. TREASURER`S REPORT

Treasurer Jean Deschenes was not present, but provided her Treasurer’s report via email.

Moved by Dave Reed

Seconded by Mike Wiley

That the Treasurer’s report be approved.

CARRIED

7. DIRECTOR REPORTS

  1. Marina

Glenn Henderson advised that Big Digem will start on the breakwater repairs in mid-April.

Glenn will send an email to marina members advising them of the work at the marina that needs to be done.

He also advised that the marina team is working with two boat owners; one regarding working out a casual moorage contract for a boat owned by a person who is not a resident of Magic Lake Estates; and the second relating to insurance for the owner of a boat that recently sold.

Glenn also noted that provision is made in the Magic Lake Property Owners' Society bylaws to provide free moorage to marina members who have made significant contributions to the operation and maintenance of the marina. Kathy will check the bylaws to see whether free moorage is available to all marina members or just Board members who have gone above and beyond in contributing to the marina.

Note: Free moorage is available to any member of the marina who has made significant contributions to the operation and maintenance of the marina. Section 7.7.2 of the bylaws state: “Upon recommendation of the Board of Directors, a member of the society may be offered free moorage for one vessel at the marina or membership at the tennis courts for a period of one year.”

  1. Recreation / Tennis Report

Mike Wiley reported that resurfacing of the courts remains a pending item.

  1. Director-at-Large

Dave Reed reported that an open house will be held on April 27 2019 to present three options regarding upgrades to the wastewater system. Joanna will do a mail-out / email to all Magic Lake Property Owners' Society members advising of the open house and encouraging members to attend the meeting.

8. CORRESPONDENCE

Email (attached) from Alison Higginson regarding Mouat Park. See item 9b below.

9. NEW BUSINESS

  1. Volunteer workshop April 12

Kathy and Jean will attend.

  1. Mouat Park

A brief history of the activity at Mouat Park over the past 12 or so years was provided. The park had been maintained by a contractor for several years. Subsequently, a work party had been organized and area residents had been encouraged to maintain the park. However, the park has not been maintained for several years.

Wally Foster had recently attended the site, had taken photos and talked to three neighbours.

Moved by Wally Foster

Seconded by Mike Wiley

That the fence at Mouat Park be removed so that the park can revert to its natural state.

CARRIED

4 in support

1 abstention

2 opposed

A letter will be written to nearby property owners, including Alison Higginson, advising them of the Board’s decision.

10. OTHER

Dave Reed will send an email to Magic Lake Property Owners' Society Board members to set a date for work to be done at the tennis court playground.

11. ADJOURNMENT

The meeting was adjourned at 5:07 pm.

Next meeting

May 13 2019 at 4:00 pm. Pender Islands School

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