MLPOS Directors Meeting November 14, 2019.
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
HELD ON NOVEMBER 14 2019 AT 4:00 PM
AT 3703 ROPE ROAD
PENDER ISLANDS, BC
PRESENT: Jeremy Harwood President
Bob Coulson Vice-President
Kathy Gilbert Secretary
Dave Reed Member-at-Large
Ian Syme Marina Maintenance Manager
Robb Zuk Marina Operations Manager
Jean Deschenes Treasurer
Wally Foster Marina General Manager
Art Curtis Marina Projects Manager
Mike Wiley Director of Recreation / Tennis
Joanna Rogers Office Manager
GUEST: Glenn Henderson
1. CALL TO ORDER
Chair Jeremy Harwood called the meeting to order at 4:15 pm.
2. APPROVAL OF AGENDA
Moved by Dave Reed
Seconded by Ian Syme
THAT the agenda be approved.
3. APPROVAL OF PREVIOUS MINUTES
Moved by Jean Deschenes
Seconded by Wally Foster
THAT the minutes of the October 7 2019 Magic Lake Property Owners' Society meeting, as amended, be approved.
5. BUSINESS ARISING FROM PREVIOUS MEETING
6. TREASURER`S REPORT
Treasurer Jean Deschenes noted that October was a relatively quiet month. Revenues were up, year over year by $692, mainly due to moorage and breakwater fees and expenses up, year over year by $623, mainly due to insurance paid in October 2019.
Moved by Wally Foster
Seconded by Dave Reed
THAT the Treasurer’s report be approved.
7. DIRECTOR REPORTS
Robb Zuk has added security to the spreadsheet, so that only authorized members of the Board can update the spreadsheet. He will add capital projects to the spreadsheet.
Anticipated upcoming capital projects and other expenses include:
Assessment and replacement of pilings as needed;
Further work on the east end of the breakwater;
Addition of more tools in the marina work shed;
Updating the fire extinguishers;
Purchasing at least 2 marina spill kits.
Robb is updating the dinghy dock list. Ownership of each dinghy must be determined and recorded. Charges for use of the dinghy dock will be based on the length of each dinghy.
Board members were reminded that further discussion is needed regarding volunteer insurance; specifically, with respect to coverage needed.
Marina moorage fees will now be measured by length of slip, rather than boat length. Marina fees will be increased.
Moved by Jeremy Harwood
Seconded by Bob Coulson
THAT marina moorage fees be increased from $12 / foot to $13.5 / foot per year.
When the marina contracts are sent out in May, information will be provided on:
Vessel measurement calculations will be made on length of slip;
Increase in moorage fees from $12 / foot to $13.50 / foot;
Reminding marina members to ensure that vessel motor(s) can fit into the slip, and to seek a larger slip to accommodate the motor(s) if necessary.
Required armouring of the breakwater will be followed up with the contractor who will do the work, by Glenn Henderson and Wally Foster.
The Board members authorized to use the marina credit card require updating. Art Curtis and Ian Syme will be added, and Glenn Henderson removed. Joanna Rogers will make the necessary changes with MasterCard.
Bob will set up Magic Lake Property Owners' Society accounts with Acklands to enable the society to receive discounts.
Bob will provide an update on the work to be done by cold water divers.
Recreation / Tennis Report
Dave Reed advised that the Magic Like Estates Water and Sewer Committee approved their annual budget. He reminded Board members of the November 23rd referendum on borrowing for needed sewer system upgrades. Joanna will send out a reminder to vote to Magic Lake Property Owners' Society members.
Dave advised that there is an upcoming study / assessment of the Buck Lake dam.
Dave will talk with CRD Director Dave Howe regarding possible funding to upgrade the playground equipment at the tennis courts.
Moved by Dave Reed
Seconded by Bob Coulson
THAT the Directors’ reports be approved.
Joanna Rogers advised that Sharon Salmon donated a brochure and two photographs from the 1970s to our archives. Joanna will add these items to the website.
9. NEW BUSINESS
Update signing authorities with Island Savings Credit Union (ISCU)
Jeremy Harwood, Jean Deschenes, Kathy Gilbert and Bob Coulson are now the authorized signatories. Jean Deschenes will contact ISCU to make the necessary changes.
Discuss Magic Lake Property Owners' Society credit cards
See item 7a above.
AGM hearing difficulties
This will be addressed prior to the 2020 AGM.
Meeting attendance update
Dave Reed advised that he will miss the next 4 meetings.
The meeting was adjourned at 5:15 pm.
Monday, December 9 2019
Pender Islands School