MLPOS Directors Meeting June 8, 2020.

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON JUNE 8 2020 AT 4:00 PM

ZOOM MEETING

PENDER ISLANDS, BC

PRESENT: Jeremy Harwood President

Robb Zuk Marina Operations Manager

Wally Foster Marina General Manager

Jean Deschenes Treasurer

Bob Coulson Vice-President

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Joanna Rogers Office Manager

REGRETS: Ian Syme Marina Maintenance Manager

Mike Wiley Director of Recreation / Tennis

Art Curtis Marina Projects Manager

GUESTS: None

1. CALL TO ORDER

Chair Jeremy Harwood called the meeting to order at 4:08 pm.

2. APPROVAL OF AGENDA

Two items were added to the agenda under item 10: Other:

  • Office Manager annual raise

  • Tennis court grounds grass cutting raise

Moved by Bob Coulson

Seconded by Wally Foster

THAT the agenda be approved as amended.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Jeremy Harwood

Seconded by Wally Foster

THAT the minutes of the March 9 2020 Magic Lake Property Owners' Society meeting, be approved.

CARRIED

4. DELEGATIONS

5. BUSINESS ARISING FROM PREVIOUS MEETING

6. TREASURER`S REPORT

Treasurer Jean Deschenes presented the Treasurer’s report, noting that revenues were up year over year due to increases in moorage rates and the moorage of several new vessels in the marina.

Jean also noted that the Magic Lake Property Owners' Society property taxes for the marina were less than those for the previous year.

Moved by Robb Zuk

Seconded by Dave Reed

THAT the Treasurer’s report be approved.

CARRIED

7. DIRECTOR REPORTS

  1. Marina

Wally Foster thanked Robb, Dave and Joanna for the work done on the marina contracts.

Six “delinquent” boats are at the marina, with the owners not complying with marina policies. The marina team is following up on this situation. A/I

The marina team is investigating installation of a row boat dock as several row boat owners have expressed an interest in mooring boats at Thieves Bay. A/I

Magic Lake Property Owners' Society has been donated a Tanzer 25 in good shape. Marina members are looking at ways to repurpose the boat, such as a raffle or other means. The marina team will discuss this at the next marina team meeting. A/I

Robb thanked Dave and Joanna for their work on refining the marina moorage spreadsheet. Further refinements will make additional marina moorage information even easier in the coming years.

  1. Recreation / Tennis Report

No report.

  1. Director-at-Large

No report.

Moved by Bob Coulson

Seconded by Wally Foster

THAT the Directors’ reports be approved.

CARRIED

8. CORRESPONDENCE

None.

9. NEW BUSINESS

10. OTHER

a. Holes in the Tennis park grounds

  • Deferred pending discussion with Mike.

b. Shelters at the tennis court site

Dave would like to see increased use of the tennis court grounds. He suggested ideas including a bbq pit, and some benches.

Jean recommended that a layout plan and budget be developed for increased parking, shelters and hole filling.

  • Jean and the tennis court team will work on these items. A/I

c. AGM

Jean will work on the AGM agenda. A/I

  1. Office Manager Annual Raise

The Officer Manager’s salary will be updated as follows:

The salary will be increased in May of each year by the BC annual cost of living adjustment as posted by Statistics Canada for the previous year.

  1. Tennis courts grass cutting raise

The person who cuts the grass at the tennis courts will have an annual salary adjustment as follows:

The salary will be increased in May of each year by the BC annual cost of living adjustment as posted by Statistics Canada for the previous year.

11. ADJOURNMENT.

The meeting was adjourned at 4:59 pm.

Next meeting

To be discussed

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