MLPOS Directors' Meeting. January 9, 2023.
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY
DIRECTORS’ MEETING
HELD ON MONDAY,JANUARY 9, 2023, 1pm
Royal Canadian Legion & VIA ZOOM
PRESENT:
Bob Coulson President
Jeremy Harwood Vice-President
Jean Deschenes Treasurer
Mary Beth Rondeau Secretary
Wally Foster Marina General Manager
Art Curtis Marina Operations Manager
Dave Harrison Marina Projects Manager
Dave Reed Director-At-Large
Mike Wiley Recreation/Tennis
Ian Syme Marina Maintenance Manager
Joanna Rogers Office Manager
MEMBERS:There were 3 members attending.
CALL TO ORDER
Chair Bob Coulson called the meeting to order at 1 pm.
APPROVAL OF AGENDA
Motion: That the agenda be approved.
Moved: Jeremy Harwood
Seconded: Wally Foster CARRIED
ADOPTION OF MINUTES
Motion: That the Minutes of the November 14, 2022 Magic Lake Property Owners’ Society Meetingbe approved.
Moved:Ian Syme
Seconded:Jeremy Harwood CARRIED
BUSINESS ARISING:
4.1. Rainwater Harvesting Rebate Update
1 application for pre-approval and 2 requests for information have been received since the last Directors' meeting.
4.2 Playground/Recreational Update
4.1.1 The playground property is zoned Residential. This doesn’t fit the needs of the recreational use as it is now. The secretary will research options for this property to be included in the current bylaw review of the North Pender Local Trust Committee.
4.1.2. Various ideas for expanding the recreation activity on community property were discussed. The first step is to get a cost estimate to fill the sunken area beside the tennis courts.
Motion:Proceed to get an estimate of the cost to remediate the areas west and north of the tennis/pickleball courts.
Moved:Wally Foster
Seconded: Jean Deschenes CARRIED
4.2 Governance Update
There were no further updates.
4.3 Defibrillators
Art will order two defibrillators from the Pender Island Fire Department and will coordinate the installation of these units..
TREASURER
The Treasurer’s report was given verbally with questions and answers. The report documents to be forwarded after meeting.
Motion: That the Treasurers Report be approved.
Moved: Wally Foster
Seconded: Art Curtis CARRIED
DIRECTORS’ REPORTS
7.1 Marina General Manager
The very high king tide brought the water right up to roadway. There is some damage to the road leading outto the breakwater, which needs remediation to protect it from future high tides.
7.2 Recreation / Tennis Report
Signs going up in the playground/park to say park “closed at dusk”.
7.3 Director-at-Large
There were no specific items to report.
Motion: That the Directors’ Reports be approved.
Moved: Jean Deschenes
Seconded: David Reed CARRIED
CORRESPONDENCE: None
NEW BUSINESS
8.1 New meeting location: The community hall lounge.
8.2. Speeding/traffic signs
Concerns with vehicle speeds continues to be an issue.
Other ideas were to have radar gun set up, and to set up an appointment with Ministry of Transportation (MOTI)
The president will contact Adam Olsen about the need for lines to be repainted and for speed signs.
Motion: To support Charles Baker's follow-up on the lack of a speed sign on Privateers Road by the playground.
Moved: Wally Foster
Seconded: Ian Syme CARRIED
8.3 Welcome Dave Harrison to MLPOS Board as Marina Projects Manager.
8.4 Property Assessment for the community properties has been received and several assessments appear incorrect. The office manager will request a re-assessment these properties.
NEXT MEETING
February 13, 2023 at 4pm at the Community Hall Lounge (to right of front door).
ADJOURNMENT2:15pm