MLPOS Directors' Meeting Minutes May 13, 2024

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS MEETING

HELD ON Monday, May 13, 2024, 4pm

Community Hall Lounge

PRESENT:

Bob Coulson President

Roy Moore Vice-President

Jean Deschenes Treasurer

Mary Beth Rondeau Secretary

Wally Foster Marina General Manager

Dave Harrison Marina Projects Manager

Art Curtis Marina Operations Manager

Ian Syme Marina Maintenance Manager

Dave Reed Director-At-Large

Mike Wiley Recreation/Tennis

Joanna Rogers Office Manager

REGRETS:

Rachel Lenkowski Special Projects Director

ATTENDEES: There were 4 members/residents attending. The Alternate CRD Director Rob

Fenton attended.

1. CALL TO ORDER

The President called the meeting to order at 4:01 pm.

2. APPROVAL OF AGENDA

Motion: That the agenda be approved.

Moved: MB Rondeau

Seconded: Wally CARRIED

3. ADOPTION OF MINUTES

Motion: That the Minutes of the April 8, 2024 Magic Lake Property Owners’ Society

Meeting be approved.

Moved: Ian Syme

Seconded: Dave Reed CARRIED

4. DELEGATION: There were no delegations.

5. BUSINESS ARISING:

5.1 BC Hydro Thieves Bay Sub Sea Cable Project

 The president will encourage that BC Hydro involve the stakeholders in

decisions and involve Adam Olsen regarding the process.

5.2 Rainwater Tank Rebate

 CRD rebate is available to full time residents only. The MLPOS rebate was

extended for another year.

FINAL

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Motion: That the Rainwater Tank Rebate Program be extended for another year to the end

of April 2025.

Moved: Wally Foster

Seconded: Art Curtis CARRIED

6. GOVERNANCE

6.1 Property Tax Issues

 A local government such as a municipality would have more control over

property tax assessments and overall tax cost. A comparison example was

discussed.

6.2 Water and Sewer Committee

 April meeting postponed. Information on blue/green algae and info on zero

users still needed.

6.3 Islands Trust (Mary Beth)

 The revised Policy Statement has been released and includes extensive

commentary on First Nations.

7. TREASURER

7.1. The Treasurer’s report, budget comparison and balance sheet were received,

and are attached.

7.2 The children's play equipment was discussed. The Treasurer will bring back info

on equipment and Board to consider.

Motion: That the Treasurers Report be approved.

Moved: Dave Reed

Seconded: Wally Foster CARRIED

8. DIRECTORS’ REPORTS

8.1 Marina Report

 8.1.1. There were 3 boats with longstanding issues and have vacated.

 8.1.2. Long term maintenance plan for the Marina is being prepared and

working with a consultant/contractor.

 8.1.3 There has been a request to wash boats with potable water. A two month

trial where use is monitored is suggested for next spring.

 8.1.4. Gravel is being placed at entrance to breakwater.

8.2 Recreation/Tennis/Pickleball Report

 8.2.1. A couple wanted to play during morning group play. The courts have

morning group play six days a week. More information to be distributed on this

to avoid confusion.

 8.2.2. The courts were cleaned at a cost of $7-800.

 8.2.3. The lines may need to be painted next year. A budget is being allocated.

 8.2.4. No Smoking signs have been posted.

8.3. MLPOS Privateers Park Sign

 There was discussion on the proposed sign diagram taking maintenance into

consideration and to be similar to marina sign. The new logo (when completed)

should be used.

Motion: That the Privateers Park sign concept be accepted in-principle.

FINAL

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Moved: Jean Deschenes

Seconded: Wally Foster CARRIED

8.4 Director-at-Large

 Grass mower battery has been replaced and mowing is underway.

Motion: That the Directors’ Reports be approved.

Moved: Art Curtis

Seconded: Roy Moore CARRIED

9. CORRESPONDENCE

 Letter from Wilma Brown Re: Alder Trees at Galleon Pump Station and referred

to the CRD.

10. NEW BUSINESS There was no New Business.

11. Other

11.1. Pavilion at Thieves Bay

 An attendee asked a general question of the Board on support for the

proposed PIPRC pavilion at Thieves Bay. The Board indicated general support.

11.2. Reminder to Pender Post that meetings are only for members.

12. ADJOURNMENT: 5:23pm

Next meeting and location: June 10, 2024, 4pm at Community Hall Lounge.