MLPOS Meeting Minutes - Feb 13, 2018

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON FEBRUARY 13 2018 AT 4:00 PM

AT PENDER ISLAND SCHOOL

5714 CANAL ROAD

PENDER ISLAND, BC

PRESENT:

Jeremy Harwood President

Peter Morton Vice-President

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Patrick Cramond Marina Operations Manager

Joanna Rogers Office Manager

Mike Wiley Director of Recreation / Tennis

Ian Syme Marina Projects Manager

Art Curtis Marina Maintenance Manager

REGRETS:

Jean Deschenes Treasurer

Glenn Henderson General Manager-Marina

GUEST:

Bruce Waygood Pender Island Junior Sailing Club

1. CALL TO ORDER

Chair Jeremy Harwood called the meeting to order at 4:00 pm.

2. APPROVAL OF AGENDA

By consensus, the agenda was approved.

3. APPROVAL OF PREVIOUS MINUTES

Moved by Peter Morton

Seconded by Ian Syme

That the Minutes of the January 8 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATION

Bruce Waygood – Pender Island Junior Sailing Club

The purpose of Bruce’s presentation was update MLPOS on the club’s membership status, programs and financial status and ask for a financial contribution from the MLPOS charitable donations fund.

Bruce advised that:

  • The club has been in existence since 1993;

  • In 2017, 17 people participated in Junior Sailing, 60% of whom have addresses in Magic Lake Estates;

  • Junior Sailing programs are available to any age group, including adults;

  • A long-term lease has been secured with the owners of the land on which the Junior Sailing facilities operates, Port Browning Marina;

  • Insurance costs have risen from $250 per year in 2017 to $3500 for 2018, as a result of a change in policy from the insurance carriers; Junior Sailing was previously part of an omnibus insurance program that covers various community groups on the Pender Islands, that will now exclude sports facilities;

  • Capital Regional District (CRD) Electoral Area Director David Howe is investigating whether community groups, including Junior Sailing, might be covered by an insurance policy through the CRD;

  • Junior Sailing has explored various financial models to address the unexpected increase in insurance premiums, some of which include raising fees for program participants, and grant opportunities.

Bruce suggested a possible donation from MLPOS of $1000. However, it was noted that $500 remains in the MLPOS charitable donations fund.

Moved by Peter Morton

Seconded by Jeremy Harwood

That a donation of $500 be made to the Pender Island Junior Sailing Club from the Magic Lake Property Owners’ Society charitable donations fund.

CARRIED

Art Curtis noted that an 8hp motor donated to MLPOS could be made available to Junior Sailing. It requires a tune-up, but is otherwise in running order.

Moved by Peter Morton

Seconded by Art Curtis

That the 8hp motor presently located at Thieves Bay Marina be donated from the Magic Lake Property Owners’ Society to the Pender Island Junior Sailing Club.

CARRIED

Jeremy Harwood and Bruce Waygood briefly discussed the possibility of a future fundraiser / auction, perhaps at Port Browning or Thieves Bay to assist Junior Sailing.

5. BUSINESS ARISING FROM MINUTES

None.

Jean Deschenes was not available for the meeting but had distributed the Treasurer’s report via email prior to the February meeting.

The report advised that compared to January 2017, revenue was $1,118.81 more, mainly due to breakwater assessments. Expenses were $1,867 less mainly due to property tax refund.

Joanna Rogers was able to confirm that MLPOS had received a tax refund cheque as a result of the Thieves Bay Marina property assessment appeal.

Moved by Ian Syme

Seconded by Kathy Gilbert

That the Treasurer’s report be approved.

CARRIED

7. DIRECTOR REPORTS

  • Art Curtis advised that most of the work at Thieves Bay Marina had been to move logs out of the marina which had been blown in with recent winds and high tides.

  • Recreation / Tennis Report

Mike Wiley stated that new scraper blades had been ordered recently. He also noted that the tennis court surfaces are scheduled to be redone this spring

  • Dave Reed had attended a recent meeting of the Magic Lake Estates Water and Sewer Committee, in both his capacity as a member of the Water and Sewer Committee and liaison between various community groups and MLPOS.

He advised that the sewer system had been extensively inspected via video. Numerous leaks and other issues were found. An incremental approach to upgrades is proposed.

8. CORRESPONDENCE

None.

9. New Business

None.

10. OTHER

  • Magic Lake Estates Sign Upgrade near Firehall #2

No progress on this proposed project

  • Update of MLPOS Constitution and Bylaws

Kathy Gilbert advised that she planned to present a draft new Constitution and Bylaws to the Board prior to the March Board meeting.

  • Planning session

The Board briefly discussed whether a planning session to look at financial planning and facilities would be advisable.

11. ADJOURNMENT

The meeting was adjourned at 5:27 pm.

Next meeting

Monday, March 12, 2018, 4:00 pm, Pender Island School

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