MLPOS Directors' Meeting Minutes, January 5, 2026

Magic Lake Property Owners’ Society Directors’ Meeting

January 5, 2026, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Art Curtis Marina Operations Director

Peter Hodgson Marina General Manager

Dave Harrison Marina Projects Manager

Ian Syme Marina Maintenance Manager

Fiona Poole Secretary

Mike Fössl Recreation Director – Tennis and Park Maintenance

Roy Moore Director at Large

Joanna Rogers Office Manager

Regrets Jean Deschenes Treasurer

Doug Bolton Special Projects Director

On Zoom Dave Reed Recreation Director - Pickleball and Park Maintenance

6 members were present.

1. The meeting was called to order at 4.00 p.m.

2. Motion to approve the agenda. Moved by Roy Moore, seconded by Mike Fössl. Carried.

3. Motion to approve the amended Minutes of the December 1, 2025, meeting. Moved by Mike Fössl, seconded by Dave Harrison. Carried

4. Delegation: Rob Fawcett

5. Business Arising:

• Mouat Park

Mark Heieis has submitted a budget requesting a new bench and sign. The name of the park cannot be changed as requested because Mouat Park is the name in the Covenant.

Motion to approve the budget for the bench and sign, Moved by Art Curtis, seconded by Dave Reed.

• 2026 Meeting Dates. Meetings will continue to be held on the first Monday of the month, and the AGM will be held on the first Saturday of October.

• Rob Fawcett presented a request for additional funding to address the current trail funding shortfall.

Motion to give conditional approval for up to an additional $10,000 to finish the trail. Moved by Bob Coulson, Seconded by Ian Syme.

6. Governance:

• Status of AGM Governance Motion

Bob and Doug will attend the next meeting with CRD officials.

MLPOS members may be requested to e mail CRD staff in future to expedite action on this issue.

• Islands Trust Increased DPA Area Public Meeting set for Jan 30^, 2026.

• Bob requested assistance with research in preparation for the January 30 meeting.

ACTION: Roy Moore agreed to assist.

• Trust Housing Initiative – no report

• Islands Trust Trustee Candidates

Bob requested the Board to provide names of potential candidates from Magic Lake to promote.

7. Financial Report. (Jean)

• No report. A cashflow statement was presented. Joanna advised that Quickbooks is now being used and was thanked for her timely provision of reports.

8. Directors’ Reports.

• Marina Report

Private Road and speed limit signs. This is being followed up.

Suspect Piles Inspection – quotes are being followed up.

Hooks are available at the boathouse and A dock for the removal and re-siting of floating logs. Ian is prioritizing keeping the ambulance dock clear.

• Recreation/Tennis/Pickleball Report.

Attendance at the courts continues to be strong.

Mike has cut down some alder trees around the playground area. He advocated for native species as an alternative going forward.

ACTION: Mike will mobilize a work party to tidy up the site.

No quotes have been received for the tennis court resurfacing.

ACTION: Mike will follow up with West Coast Courts and report at the next meeting.

• Bathroom update.

Mike reported that Braeden will provide a quote for excavation and backfill.

No further action has been undertaken regarding a water foundation.

As per the December Minutes, no final decision about the choice of building has been taken. A final decision will be made at the February 2026 meeting.

Art reported that the new sign at Privateers Park was installed today.

• Member at Large No report

Motion to accept the Director’s Reports as presented. Moved by Art Curtis, seconded by Fiona Poole. Carried.

9. New Business

• Brochure

Joanna suggested the MLPOS brochure is outdated and should be replaced.

ACTION: Peter and Joanna will undertake this. Bob will locate a new photograph.

10. In Camera Discussion 5:10 – 5:30 p.m.

11. Following In Camera discussion, the following Motion was proposed.

Motion: Bob and Art to sign a non-binding Memorandum of Understanding with the Southern Gulf Islands Neighbourhood House on behalf of the Board. This is on the understanding that the Memorandum of Understanding is subject to the approval of the membership at an AGM or Special Meeting. The Memorandum of Understanding will be viewed by the Board prior to signature. Moved by Bob Coulson. Seconded by Art Curtis. Carried.

 12. Meeting adjourned at 5:35 pm.

The next meeting will take place on February 2, 2026, in the Community Hall Lounge