June 1, 2026 Directors' Meeting Minutes

Magic Lake Property Owners’ Society

Directors’ Meeting

June 1, 2026. 4pm. Community Hall Lounge

Present.

Doug Bolton – Special Project Director

Bob Coulson – President

Art Curtis – Marina Operations Manager

Dave Harrison – Marina Projects Manager

Peter Hodgson – Marina General Manager

Roy Moore – Director at Large

Dave Reed – Recreation Director, Pickleball

Ian Syme – Marina Maintenance Manager

Joanna Rogers – Office Manager

Attending via Zoom.

Jean Deschenes - Treasurer

Regrets.

Mike Fossl - Recreation Director, Tennis

Fiona Poole – Secretary

2 members were present.

1. Meeting called to order at 4pm.

2. Motion to approve Agenda. Moved by Roy, seconded by Doug. Carried.

3. Motion to approve the Previous Meeting Minutes from May 4, 2026. Moved by Doug, seconded by Art. Carried.

4. Delegation.

None.

5. Business Arising:

Outhouse Purchase.

No update because Mike was not present.

Mouat Park Update.

Mark Heieis reported that the park is looking good.

Dedication Policy.

Doug presented his research on options for a formalized dedication policy.

What structures would be part of the policy?

Existing: benches, picnic tables with plaques.

To consider: bike racks, gazebo, trees, items the marina, courts and playground might need.

Would we buy or build benches and would they all look the same?

Would the plaques be a standard format?

The price should include the cost of the bench/picnic table plus maintenance and installation and a 10% risk premium.

Should there be a time limit for each dedication? 5 or 10 years?

At the end of the term, the donor could recommit for another term.

If the bench is in good repair, there would just be a renewal fee.

If the bench is in poor condition, the renewal would cover the cost of replacement at the market rate or would be up for grabs if the donor doesn’t want to renew.

The new Dedications Policy for apply to new dedications only. Existing dedications would be assessed on an individual basis.

Action: Doug will prepare a document outlining the Dedication Policy and will present this to the Directors.

Marina Insurance.

Bob asked Ashley Williams of Heavy Metal Marine what the average cost of replacing a marina is. His reply was $150 per square foot.

Action: Dave Harrison will look into this some more and will prepare a realistic quote to present to the Directors.

6. Governance:

Status of AGM Governance Motion.

A motion will go to the June CRD meeting.

Action: Bob will attend this meeting.

Islands Trust Increased DPA Area.

A reply was received to Bob’s letter to the Ministry. This reply did not offer any solutions.

There will be no follow up.

Action: Bob will post all correspondence pertaining to this on the website.

7. Financial Report.

No financial reports were presented due to the meeting being held on the first of the month.

2026 year End Financial Statements.

We need to find an accounting form to prepare these for us.

Action: Art will send Joanna the name of the firm used by the PIFRS.

We need to find a new Treasurer as Jean is, unfortunately, no longer able to continue in this role.

Action: Bob will contact the three people who listed accounting in their skill set when applying for moorage at the marina.

8. Directors Reports.

Marina Report.

Peter has installed the new fire extinguishers.

Dave Harrison, Art and Ian have finished installing water to B Dock.

Robb Zuk is putting rub strips on the pilings.

Recreation Report.

Dave Reed reported that a new pickleball net is required and that the courts have been very busy.

Action: Dave Reed will buy a new pickleball net.

Member at Large.

There are more items from the survey responses which could be looked at when funds and volunteers are available.

Motion: To accept the Directors Reports as presented. Moved by Doug, seconded by Roy. Carried.

9. New Business.

Neighbourhood House.

We need to establish a deadline if this is to go to the AGM in October.

Danny Martin Park Speed Zone.

Could we contact the PIPRC for help in establishing this.

Water Quality Testing at the Swimming Hole.

Action: Bob and Tim Frick from PIPRC to pursue testing of water on a regular basis as well as the posting of test results.

11. Meeting adjourned at 5.18pm.

The next meeting will be on Monday, July 6 at 4pm in the Community Hall Lounge.