Minutes from the MLPOS AGM October 18, 2025
Magic Lake Property Owners’ Society
Annual General Meeting
October 18th, 2025, 2:00 pm
Anglican Church Hall 4703 Canal Road
Board Members/Officers Attending
Bob Coulson President
Roy Moore Vice President
Jean Deschenes Treasurer
Fiona Poole Secretary
Wally Foster Marina General Manager
Dave Harrison Marina Projects Manager
Art Curtis Marina Operations Manager
Ian Syme Marina Maintenance Manager
Dave Reed Director At Large
Doug Bolton Special Projects Director
Joanna Rogers Office Manager
Regrets Mike Wiley Recreation/Tennis
Members in attendance 30 people representing 26 memberships
AGENDA
Call to Order
The meeting was called to order at 2.05 p.m.
Welcome and Introductions
President Bob Coulson welcomed attendees and thanked Board members for their service.
Approval of Agenda
Motion to approve the agenda.
Proposed: Peter Morton
Seconded: Charles Baker
Carried
Adoption of Minutes from 2024 Annual General Meeting (AGM)
Motion to approve the Minutes of the October 19 2024 MLPOS Annual General Meeting.
Proposed: Art Curtis
Seconded: Mike Fössl
Carried
Delegation: None
Business Arising From 2024 AGM
Governance Update
President Bob Coulson reported that there was a recent meeting with the Ministry for Municipal Affairs representative, Simon Rassmussen to discuss moving the governance issue forward. However, the current BCGEU Strike has delayed further developments.
MLPOS Community Recreation Survey
Vice President Roy Moore reported that the survey asked about three areas over which MLPOS has responsibility – Thieves Bay Marina, Privateers Park and Mouat Park. The survey received 218 responses with suggestions for improvements including a horseshoe pitch, bocce, cornhole, toilet facilities, drinking water, offshore parking, a clubhouse gazebo and adult resistance training. The highest votes received were for toilet facilities followed by adult resistance training and a drinking fountain. For the coming year, toilet facilities and a drinking fountain will be prioritized.
With respect to Thieves Bay Marina, the most votes received favoured the installation of water at the head of all docks. This will be reviewed by the Directors over the coming year. Doug Bolton, Special Projects Director reported that a covenant prevents MLPOS from transferring ownership of Mouat Park, but CRD have agreed to lease it with a plan for Pender Parks and Recreation to take over maintenance of the park. However, no response has been received to date from PPRC to this proposal.
BC Hydro Thieves Bay Project
MLPOS President Bob Coulson reported that he contacted BC Hydro representatives recently for an update. He has now been informed that BC Hydro are postponing this project for at least a year with plans to complete the project by the summer of 2027. The current undersea cable is to be retired, and a new cable brought into the Magic Lake area which has been identified as the most cost-effective route. BC Hydro will hold a public meeting in the Spring of 2026 and members were encouraged to attend with their questions about the project.
Directors’ Reports
Marina Annual Report
Outgoing Marina General Manager Wally Foster presented the report after receiving acclaim from those present for his many years of service to the Society.
Wally acknowledged the significant contributions of Dave Harrison and Art Curtis to the Marina upkeep. Wally also recognized the strong team effort from Dave, Art, Ian Syme and Joanna Rogers. He noted the excellent volunteer response from members to complete marina projects throughout the year.
Wally reported that work continues with fibreglass decking repairs and estimated the final cost will be approximately $7,000. He noted that Rob Zuk has worked out a device to fix broken piling attachments. An electrical transfer switch was installed by the tidal gate pad, and there was ongoing activity removing logs from the Marina. As usual, water will be shut off in early November.
Recreation (Privateers Park) Annual Report
Outgoing Recreation Director Mike Wiley received acclaim in absentia from members for his years of service. Dave Reed presented a summary of work completed over the past year, including grass cutting, and noted the outstanding work of Dave Harrison and Art Curtis who spearheaded the new playground installation and the gazebo. MLPOS member Stephen Levy was also recognized for his efforts as well as those volunteers who assisted in the playground installation.
Changes to MLPOS Constitution
The Board of Directors recommends the following change to the constitution and bylaws of the Magic Lake Property Owners Society. That changes be made to the MLPOS Constitution
Section 7.1 of Bylaws to clarify the Purposes of the Society.
Current wording:
7.1 The president, vice president, secretary, treasurer, four marina directors (general manager, operations manager, projects manager, maintenance manager) recreation director and director-at-large are the directors of the society. The position of secretary and treasurer may be combined. An additional temporary special projects director position may be added from time to time as the Board of Directors determines. The terms of the special projects director will be two years. The position will be filled in the same manner as other director positions, at an Annual General Meeting.
Proposed changes to wording:
7.1 The president, vice president, secretary, treasurer, four marina directors (general manager,operations manager, projects manager, maintenance manager), recreation director (tennis and park duties) recreation director (pickleball and park duties) and director-at-large are the directors of the society. The position of secretary and treasurer may be combined. An additional temporary special projects director position may be added from time to time as the Board of Directors determines. The term of the special projects director will be two years. The position will be filled, in the same manner as other director positions, at an Annual General Meeting.
Motion to approve the aforementioned changes
Proposed: Bob Coulson
Seconded: Roy Moore
Carried.
The Board of Directors recommends that the sum of $25 000.00 be approved by the membership for the construction of a wheelchair accessible toilet at Privateers Park.
President Bob Coulson presented drawings of two proposed toilet buildings and indicated that the costs were likely to be $30,000. A discussion of the proposed buildings and a question-and-answer session took place.
Motion to approve increase toilet building costs from $25,000 to $30,000.
Proposed: Allan Poole
Seconded: Stephen Levy
Carried.
Director at Large Annual Report:
Dave Reed presented no report.
Motion to approve the Director’s Reports.
Proposed: Peter Morton
Seconded: Doug Bolton
Carried
Treasurer
Financial Reports
Treasurer Jean Deschenes presented the April 30 2025 fiscal year Financial Statements. The attached Treasurer’s report and August 31 2025 budget year Cash Flow Statement were presented by the Treasurer who responded to questions from the floor.
Motion to approve the Treasurer’s Report
Proposed: Doug Bolton
Seconded: Peter Morton
Carried
Approval of Budget for 2025/2026
Treasurer Jean Deschenes presented the proposed Budget for 2025/2026 and responded to questions from the floor.
Motion to transfer the budget surplus amount of $15,465.50 to the general fund
Proposed: Jean Deschenes
Seconded: Bob Coulson
Carried
Motion to approve the 2025/2026 Budget as presented
Proposed: Mike Fössl
Seconded: Dave Reed
Carried
Election of the following Board of Director positions, each for a two-year term
The following board position terms are ending; these board members were acclaimed for a 2-year term. The President was acclaimed for a special 1-year term. Fiona Poole filled a secretary vacancy in February 2025.
President (Special 1 year term) Bob Coulson
Vice President No appointment
Recreation Director Dave Reed
(Pickle Ball and Park Duties)
Recreation Director Mike Fössl
(Tennis and Park Duties)
Marina General Manager Peter Hodgson
Marina Operations Manager Art Curtis
Director-at-Large Roy Moore
Secretary Fiona Poole
10. New Business
Islands Trust Increase in raptor DPA (Designated Permit Zones) for past, present, and potential raptor nesting trees and the establishment of a 100m radius quiet zone around active nesting trees.
President Bob Coulson presented details of the Islands Trust proposal and indicated that MLPOS intends to contest this proposal. He outlined the process involved for MLPOS and options for individual members who are opposed to the proposal. MLPOS will send out details of the public meeting when scheduled.
Member Peter Morton thanked Marina General Manager Wally Foster for his many years of service and noted that bylaw 7.7.2 of the constitution allows for one year’s free moorage or tennis
Motion Wally Foster to receive one year’s free moorage at Thieves Bay Marina.
Proposed Peter Morton
Seconded Doug Bolton
Carried
Peter Morton requested a change to bylaw 7.7.2 to contain the following language.
Additionally, the board may also offer a member of the Society lifetime gratis tennis or moorage for their outstanding dedication, to include annual dues for as long as they reside in Magic Lake.
As per the constitution and bylaws of the Magic Lake Property Owners’ Society, this change requires three weeks notice to members. Therefore, this motion will be put on the agenda of the 2026 AGM.
Motion to change bylaw 7.7.2 at the 2026 Annual General Meeting to contain the following language
Proposed: Peter Morton
Seconded: Mike Fössl
Carried
Member Shirley Arthur noted that the Buck Lake sign is in serious disrepair.
Motion for the Directors to request CRD to update the Buck Lake sign.
Proposed: Shirley Arthur
Seconded: Stephen Levy
Carried
Margie Gilpin proposed a vote of thanks to the MLPOS Board for their financial support of the construction of the new Schooner Way trail.
11. Adjournment The meeting was adjourned at 3.20 p.m.
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