July 6, 2026 Directors' Meeting Minutes
Magic Lake Property Owners’ Society
Directors’ Meeting
July 6, 2026. 4 p.m. Community Hall Lounge
Present.
Bob Coulson – President
Fiona Poole – Secretary
Doug Bolton – Special Project Director
Roy Moore – Director at Large
Peter Hodgson – Marina General Manager
Ian Syme – Marina Maintenance Manager
Art Curtis – Marina Operations Manager
Dave Harrison – Marina Projects Manager
Dave Reed – Recreation Director, Pickleball
Mike Fossl – Recreation Director, Tennis
Joanna Rogers – Office Manager
1 member was present.
1. Meeting called to order at 4 p.m.
2. Motion to approve Agenda. Moved by Mike, seconded by Roy. Carried.
3. Motion to approve the minutes of the June 6, 2026 meeting. Moved by David Reed, seconded by Doug. Carried.
4. Delegation:
Cheyney Jackson from Buck Lake Property Owners Association presented an update on the current bull frog colonization. Volunteers from Buck Lake are monitoring and attempting to eradicate the bullfrog population due to their potential devastation to endangered species and wildlife on Pender Island. The volunteers will be assisted this year by herpetology specialists through a grant from Parks Canada, accepted by Pender Conservancy on behalf of BLPOA.
Cheyney advised that Parks Canada is operating remediation at Roe Lake, but currently no one is looking after Magic Lake.
Directors noted that CRD may have a responsibility to keep bullfrogs out of the watershed on Pender Island.
5. Business Arising:
Outhouse purchase and installation.
The outhouse installation is on the company’s schedule but there is no date yet.
Mouat Park Update.
Mark Heieis reported that Pender Conservancy has started an account for plants. Invoices will be sent to Joanna for payment.
Policy Booklet.
ACTION: Bob will undertake to prepare a policy booklet and upload it on the MLPOS website.
Neighbourhood House
Bob recently attended an information session around fundraising. He will attend the July meeting, and Bob will e mail the Directors subsequently.
6. Governance:
Status of AGM Governance Motion.
The June CRD motion passed unanimously. Stephen Henderson is following up next steps.
ACTION: Bob will send out an update to the membership.
Islands Trust Increased DPA Area.
Bob has posted communications on the website.
Danny Martin Park Speed Zone
Bob has spoken with Tim Frick at PIPRC about a speed zone in this area.
ACTION: Bob will continue to communicate with Tim around implementation.
Water Quality Testing at Swimming Hole
Bob and Tim Frick from PIPRC have been in communication around this.
It was noted that free test kits are available but sample analysis costs approximately $500.
ACTION: Bob will follow up.
BC Hydro 2nd Environment Study
A second study was carried out approximately three weeks ago and allegedly three eelgrass beds off the end of the breakwater were found. Nothing of interest archaeologically has been found in the vicinity of the breakwater.
7. Financial Report.
No financial report was presented due to the Director’s meeting being held on the first of the month.
Financial Statements Cost
Motion to appoint accountants Hughesman, Morris and Liversedge to prepare the annual financial statement for MLPOS. Proposed by Art, Seconded by Doug. Carried.
ACTION: Joanna to contact accounting firm to confirm.
Treasurer Position – vacant
Interest has been expressed in job-sharing this position. Currently the bylaw does not permit this.
ACTION: Bob will approach the interested parties to see if one is willing to act as Treasurer.
Motion to review possible amendment to the existing bylaw at the September meeting. Proposed by Mike, Seconded by Roy. Carried.
Membership fee increase.
Motion to raise MLPOS membership fees to $30. Proposed by Mike Seconded by Roy. Carried.
This item will be on the AGM agenda in October.
8. Directors Reports.
Marina Report.
Peter reported that moorage is 95% full. Discussion of current insurance coverage.
ACTION: Joanna will investigate costs of increasing coverage and report to Directors.
Recreation Report.
No date has been received yet for the tennis courts resurfacing.
Dave reported there are many new pickleball members, and 25-30 members are showing up regularly on allocated days.
The drinking fountain is a work in progress.
Only one member is currently cleaning the existing outhouse. A cleaning budget was proposed. Further review will take place when the outhouse is installed.
Member at Large.
No report.
Motion to accept the Directors Reports as presented. Moved by Fiona, seconded by Art Curtis. Carried.
9. New Business.
AGM
Review of current positions and upcoming elections.
Constitution and Bylaws Proposed Changes
Directors’ use of facilities
Chairing board meetings
Directors’ discussion and further review tabled for the September meeting.
Notice of meetings on the website
Notice of MLPOS Director’s meetings have been posted on the website. Meetings are only open to MLPOS members who already receive notices. No further website postings will occur.
10. Other business
No board meeting in August.
MLPOS use of Pender Radio Further discussion was tabled for the September meeting.
11. Meeting adjourned at 5:40 p.m.
The next meeting will be on Monday, September 7, 2026, at 4p.m.in the Community Hall Lounge.
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