Directors' Meeting Minutes, February 2, 2026

Magic Lake Property Owners’ Society Directors’ Meeting

February 2, 2026, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Peter Hodgson Marina General Manager

Dave Harrison Marina Projects Manager

Ian Syme Marina Maintenance Manager

Fiona Poole Secretary

Mike Fössl Recreation Director – Tennis and Park Maintenance

Roy Moore Director at Large

Joanna Rogers Office Manager

Doug Bolton Special Projects Director

Regrets Dave Reed Recreation Director - Pickleball and Park Maintenance

Art Curtis Marina Operations Director

On Zoom Jean Deschenes Treasurer

3 members were present.

1. The meeting was called to order at 3:58 p.m.

2. Motion to approve the agenda. Moved by Fiona, seconded by Roy. Carried.

3. Motion to approve the minutes of the January 5, 2025, meeting. Moved by Doug, seconded by Dave Harrison. Carried

4. Delegation: Jaime MacLean: Presentation on a proposed basketball half court at Privateers Park. The Directors agreed to consider the proposal based on further cost analysis.

5. Business Arising:

• Brochure

Motion to approve the printing of 80 copies of the newly approved brochure. Moved by Doug, Seconded by Roy. Carried.

• Marina Failing Pilings Replacement

To secure a place in a narrow window for repairs, the following motion was circulated by President Bob Coulson by email on January 30 and received unanimous support.

Motion The Board of Directors of the Magic Lake Property Owners’ Society approves the quotation of $74,475.00 +GST + $200 per piling disposal fee, and conditions supplied to the Marina Directors for the replacement of pilings at Thieves Bay Marina that have come to the end of their useable life, from Ashly Williams of Heavy Metal Marine; and directs the President, Bob Coulson, to sign and return the quotation as described. A contingency fund of 20%; $14,895.00 will be reserved to help offset any possible overages.

This work is scheduled to begin on or about February 17.

Discussion of current and future liability insurance.

ACTION: Joanna will contact MLPOS current insurers to discuss general liability relating to the Marina and Marina replacement costs.

• Tennis/Pickleball Courts Resurfacing

Mike presented two quotes for court resurfacing; Victoria PlayCo quoted $42,500 and were able to commence work in June. Tomko Sports Systems quoted $56,271 and could start in July. During discussion, it was noted that regular inspection and maintenance of courts would mitigate future capital costs.

Motion Mike to approve Victoria Playco’s quote and request the company to begin work this summer.

Moved by Mike, seconded by Ian. Carried.

• Outhouse Options

Mike presented his preferred option – McCabe Precast.

ACTION: Mike will contact McCabe Precast to enquire about delivery times.

• Email from Rob Fawcett re: funding shortfall for the construction of the Schooner Trail.

Bob noted that the appeal is to fund the removal of unwanted construction materials. After discussion, Directors decided to defer a decision on a further donation until final costings are in for MLPOS current projects.

6. Governance:

• Status of AGM Governance Motion

Bob reported that he will move to have this motion on the agenda of the CRD Board’s March meeting. Doug and Bob will attend this meeting.

• Islands Trust Increased DPA Area. The public meeting has been postponed until April. No date is available yet.

• Islands Trust Trustee Candidates. Board members again requested to canvas potential candidates.

• BC Hydro Thieves Bay Project. The public meeting is scheduled for April 14 at the Community Hall. The project is delayed until the summer of 2027 or 2028

7. Financial Report. (Jean)

• Motion to approve the Financial Report. Moved by Mike, seconded by Roy. Carried.

8. Directors’ Reports.

• Marina Report

Marina fee increases are under review.

Motion to obtain an address and reflective sign for the Marina. Proposed by Doug, seconded by Ian. Carried.

ACTION: Joanna will obtain an official street address for Thieves Bay Marina and order a reflective sign to erect at Privateers Park.

Peter has put up a sign at the Marina to reduce speeding in the area.

• Recreation Report. No additional report (see above)

• Member at Large: Roy referred to earlier survey interest in a drinking fountain for Privateers Park.

ACTION: Mike offered to follow up with this project.

Motion to accept the Director’s Reports as presented. Moved by Doug, seconded by Ian. Carried.

9. New Business

• Mouat Park.

Member Mark Heieis reported that signage is now erected at the park, and trails are defined by wood chips. Work will soon begin on a new bench, and vegetation issues are ongoing. The Board members expressed their thanks to Mark and his team for all their hard work.

• Pender Post articles.

Following discussion, these will be submitted by the Secretary on an ad hoc basis based on Director’s requests.

10. Meeting adjourned at 5:32 pm.

The next meeting will take place on March 2, 2026, in the Community Hall Lounge