September 7, 2026 Directors' Meeting Minutes

Magic Lake Property Owners’ Society

Directors’ Meeting

September 7, 2026. 4 p.m. Community Hall Lounge

Present:

Bob Coulson – President

Fiona Poole – Secretary

Doug Bolton – Special Project Director

Roy Moore – Director at Large

Art Curtis – Marina Operations Manager

Dave Harrison – Marina Projects Manager

Dave Reed – Recreation Director, Pickleball

Mike Fössl – Recreation Director, Tennis

Regrets:

Joanna Rogers – Office Manager

Peter Hodgson – Marina General Manager

Ian Syme – Marina Maintenance Manager

1 member was present.

1. Meeting called to order at 4 p.m.

2. Motion to approve Agenda. Moved by Doug, seconded by Dave Reed. Carried.

3. Motion to approve the minutes of the July 6, 2026, meeting. Moved by Art, seconded by Roy. Carried.

4. Delegation: None

5. Business Arising:

• AGM

• Membership Fee Increase. No decision has been taken around a membership fee increase which is tabled for future discussion. It does not need approval of the MLPOS membership.

• Board Motions for Approval

Memo of Understanding with Neighbourhood House. This will be sent out with AGM information three weeks prior to the AGM. Bob will meet with members whose homes back onto the park and those Privateers Road area residents who will be affected by the proposal.

Motion to present the memo as written to the members at the AGM. Moved by Bob and seconded by Art. Carried.

_{The membership of the Magic Lake Property Owners’ Society approves the presented non}- binding Memorandum of Understanding the Board of Directors has reached with the Southern Gulf Islands Neighbourhood House Society (SGINH) regarding a community resource centre situated at the eastern edge of the field to the east of the tennis courts at Privateers Park and authorizes the Board to continue working towards the establishment of a community facility at the eastern end of Privateers Park. This facility will include parking and facilities available to MLPOS recreational users.

Constitution changes

Motion to present the changes as written in italics. Moved by Dave Reed and seconded by Fiona. Carried.

1. _Original. 7.7.1 No director, other than the marina directors, must be remunerated for being or acting as a director, but a director must be reimbursed for all expenses necessarily and reasonably incurred while engaged in the affairs of the society. The marina directors are entitled to annual moorage for one boat without charge for the year(s) in which they serve in that office.

2. _7.7.1. All directors are entitled to use the facilities of the society free of charge. For Directors owning one or more boats, this will mean one slip for one boat at Thieves Bay Marina.

3. _Original. 8.1.3 The president is chairperson of all meetings of the directors; but if at any meeting the president is not present within thirty minutes after the time appointed for holding the meeting, the vice president must act as chairperson, but if neither is present the directors present may choose one of their number to be chairperson of that meeting.

4. 8.1.3 At the first meeting of the Board of Directors after the annual AGM, the new board will decide how the meetings are to be chaired. This may include but is not limited to the President and the Vice President alternating as chairperson of the regular monthly meeting, a rotating schedule sharing the chairing duties amongst all of the directors, or the president, vice president, or another director acting as the chairperson of for all of the meetings.

• Peter Morton’s Motion to Add to Bylaw 7.72

Additionally, the board may also offer a member of the Society lifetime gratis tennis or moorage for their outstanding dedication, to include annual dues for as long as they reside in Magic Lake.

This motion will be presented to the AGM membership for review.

• Outhouse Purchase and Installation

There has been a very positive response to the new outhouse.

• Mouat Park Update

The directors noted a new park sign is now in place, which was completed by Peter Hodgson. Mark Heieis reported that there will be more planting at the end of September.

• Policy Booklet

ACTION: Bob to continue work on this project.

6. Governance:

• Status of AGM Governance Motion. No further action to report

• BC Hydro 2^nd Environment Study. No information. However, markings have been noted recently at Thieves Bay

7. Financial Report.

• The Directors noted with deep regret Jean Deschene’s recent passing and acknowledged with gratitude her long service to MLPOS.

• Treasurer Position

Motion to appoint Ian MacLean as interim Treasurer. Moved by Art seconded by Roy, Carried.

8. Directors Reports.

• Marina Report.

• This was a busy summer with several longer-term casual bookings

• Roy volunteered to purchase a new windsock which was agreed by the marina committee.

• Marina Insurance

Doug reported he has spoken with the insurance broker. Doug presented some discussion notes which were reviewed by the Directors who have two months to reach a decision on the way forward.

ACTION: Doug will continue discussions with the insurance broker on increasing deductibles and will report back via email.

• A slide show on the marina renovation will be presented by Peter at the AGM. He will also include photos of other work by MLPOS completed in the past year.

• Recreation Report.

Dave Reed has resolved a recent member complaint.

Tennis repair contractor cancellation. The MLPOS deposit will be returned

Pickleball is increasing in popularity with many players showing up.

• Member at Large.

The Community Survey has been updated, was reviewed and will be presented at the AGM.

Motion to accept the Directors Reports as presented. Moved by Doug, seconded by Dave Harrison. Carried.

9. New Business.

• Rob Fawcett’s SGI CRD Director candidacy

Peter Pare’s e mail

ACTION: Bob will ask Peter if he may include the email in the President’s Report.

• Chamber of Commerce Communications with the Government of Canada regarding ferry financial support. Directors were in favour of this initiative.

ACTION: Bob will follow up.

10.. Motion to adjourn. Moved by Mike, Seconded by Art. Carried. Meeting adjourned at 5:40 p.m.

The next meeting will be the Annual General Meeting to be held on Saturday, October 17, 2026, at 2 p.m.in the Anglican Church Hall.