MLPOS Directors' Meeting Minutes December 1, 2025.

Magic Lake Property Owners’ Society Directors’ Meeting

December 1, 2025, 4 pm Community Hall Lounge

Directors and Officers in attendance:

In person Bob Coulson President

Art Curtis Marina Operations Director

Peter Hodgson Marina General Manager

Dave Harrison Marina Projects Manager

Ian Syme Marina Maintenance Manager

Fiona Poole Secretary

Doug Bolton Special Projects Director

Roy Moore Director at Large

Joanna Rogers Office Manager

Regrets Mike Fössl Recreation Director – Tennis and Park Maintenance

Via Zoom Jean Deschenes Treasurer

Dave Reed Recreation Director -Pickleball and Park Maintenance

1 member was present.

1. The meeting was called to order at 4 p.m.

2. Motion to approve the agenda. Moved by Doug, seconded by Roy. Carried.

3. Motion to approve the minutes of the November 3, 2025, meeting. Moved by Art, seconded by Ian. Carried

4. Delegation: Rob Fawcett: Pender Foundation

• The Thieves Bay pavilion will be constructed this Spring, near the parking lot.

• The baseball community have requested the construction of a batting cage facility at this location. and PIPRC will approve this.

• The trail update – completion planned for February 2026. The project is currently under budget. A mini documentary is being created by a local Pender photographer and a party is planned for the end of March when the documentary will be shown and later used as a promotional feature for other projects.

• The intersection at Ketch and Schooner continues to be a problem for motorists. Rob has spoken with RCMP today and will follow up with Ministry of Transport. CRD are also going to take this matter up. Dave Reed volunteered to be involved in engineering discussions going forward. Preliminary discussions centred around the possible installation of a traffic circle.

• Foundation – The Pender Island Community Foundation. Rob Fawcett thanked MLPOS for their $15,000 contribution towards the trail construction. The Foundation will provide an opportunity to leave bequests to assist Pender Islands organizations. The Foundation will fund priority projects and carry out needs assessments on which to base their community donations. Rob will be the Director of the Foundation which has already raised around $2 million.

• Every year the Foundation plans to host a Wellness Festival in the Spring. Planning has begun for the inaugural Festival to be held in the Spring of 2026.

• A 10k run and 2 k walk in Magic Lake will be scheduled. The festival and walk/run will be the sole fundraising event to benefit one community organization per year.

• The Foundation is looking for one member of MLPOS to join the board.

5. Business Arising:

• Mouat Park

Pender Island Parks and Recreation have declined to take on the running of Mouat Park. Mark Heieis reported on efforts to make the park safer through brush removal and removal of debris. Good As Wood removed some branches and wood. All the evergreens as well as invasive species such as daphne laurel are being removed to allow natural habitat to flourish. Some neighbours have assisted in the work.

Mark requested a signpost and new bench, and ideally an excavator for a day to smooth out the rough trails.

ACTION: Mark was asked to return in January with a budget. Peter volunteered to assist with this project.

• Letter to Minister of Health re. Pender Clinic funding shortfall

Bob sent an e mail to the Pender Clinic and received responses from Jane and Bruce who advised they have the matter in hand. Support letters were not sent at their request.

• Facebook Page

Motion to remove Facebook page. Moved by Doug, seconded by Dave Harrison. Carried.

• Plowing MLPOS road out to the ambulance zone

Braeden will send a quote for plowing this winter.

• Dog poop station pickup

Bob proposed sending $135 to account to Pender Waste Management for removal of dog poop bags at the breakwater. Pender Waste Management will submit invoices and statements to Joanna.

Motion to request Pender Waste Management to undertake dog poop removal. Proposed by Fiona, seconded by Ian. Carried.

• 2026 Meeting Date

The Directors agreed to keep the first Monday of each month as the date for MLPOS Director’s Meetings.

Motion that no meeting is held in August. Proposed by Roy, seconded by Doug. Carried.

6. Governance:

• Status of AGM Governance Motion

Bob has had a phone meeting with Simon Rasmussen, Senior Planning Analyst for local government structure and Stephen Henderson of CRD. Bob reported that Simon appears supportive of the MLPOS initiative. Bob will continue to liaise with CRD

• BC Hydro Update

No report. A Public meeting is still scheduled for Spring 2026, however the Thieves Bay installation is not scheduled until 2027.

• Islands Trust Increased DPA Area

A Public Meeting is set for Jan 30^th 2026. Strategies will be discussed at the MLPOS Directors meeting on January 5. Bob advised that the remaining grant money may be used to hire a research assistant to compile data and analyze bylaws from other municipalities.

• Trust Housing Initiative

No report

• Islands Trust Trustee Candidates

Board members were requested to research candidates whom MLPOS can support

7. Financial Report. No report.

8. Directors’ Reports.

• Marina Report

Private Road and speed limit signs.

ACTION: Peter will organize some signs for installation in January 2026. He will also investigate the possibility of providing Wi-Fi at the marina and an accompanying closed circuit security system.

• Recreation/Tennis/Pickleball Report.

ACTION: Mike to follow up with court resurfacing. He will schedule a work party to clean up the courts and surrounding area.

Bathroom update: The final quote for bathroom facilities is still awaited. Placement location will be reviewed when the quotes are available.

Mike’s proposal for recreation facilities such as bocce, exercise area and disc golf baskets was reviewed. Concerns were expressed about parking availability if more facilities are added.

• Member at Large

Roy presented a proposal with design features and engineering of a water fountain for Privateers Park and included a photo of a possible model.

Motion to accept the Director’s Reports as presented. Moved by Art, seconded by Dave Harrison. Carried.

10. New Business

• Motion to send a support letter for Big Dig ‘Em’s rezoning application.

Proposed by Doug, seconded by Bob. Carried.

• Privateers Park/ Magic Lake Community House

Bob and Doug propose the construction of a multi-purpose centre (Magic Lake Community House) in Privateers Park. Bob has had a preliminary discussion with building inspector Chris Watson on requirements for a pad-based structure.

Bob proposed a feasibility study and has approached Melanie Pender of the Pender Island Community Resource Centre who has expressed interest in researching available grants and forwarding application forms to Joanna.

Doug noted that the possibility of leasing the land and building to a community organization could be explored, allowing MLPOS to maintain control of the terms and conditions of use.

Motion to initiate this project. Proposed by Roy, seconded by Art. Carried.

11. No other business.

12. Meeting adjourned at 5.33 pm.

The next meeting will take place on Jan 5, 2025, in the Community Hall Lounge