2 March, 2026 MLPOS Directors' Meeting Minutes

Magic Lake Property Owners’ Society

Directors’ Meeting

March 2, 2026. 4pm. Community Hall Lounge

Present – in person.

Doug Bolton – Special Project Director

Bob Coulson – President

Art Curtis – Marina Operations Manager

Mike Fossl – Recreation Director, Tennis

Peter Hodgson – Marina General Manager

Roy Moore – Director at Large

Ian Syme – Marina Maintenance Manager

Joanna Rogers – Office Manager

Present - via Zoom.

Jean Deschenes – Treasurer

Dave Reed – Recreation Director, Pickleball.

Regrets.

Dave Harrison – Marina Projects Manager

Fiona Poole – Secretary

3 members were present plus Rob Fawcett.

1. Meeting called to order at 4pm.

2. Motion to approve Agenda, as amended. Moved by Ian, seconded by Art. Carried.

3. Motion to approve the Previous Meeting Minutes from February 2, 2026. Moved by Roy, seconded by Dave Reed. Carried.

4. Delegation. None.

5. Business Arising:

Brochure.

The new brochures have been distributed to island realtors to be included in Welcome Packages for new property owners in Magic Lake Estates.

Action: Joanna to contact the Pender Island Chamber of Commerce to use promo rack at the Driftwood Center for a fee of $50.

Outhouse Purchase.

Action: Mike will present his information at the April Directors’ Meeting.

Need better weather before the installation can proceed.

Action: Mike and Roy will look into drinking water fountain options.

Mouat Park Update.

Mark Heieis reported that the park is looking good. The trails are marked and have been covered in wood chips. The bench will be ready by the end of next week. Replanting is next. Mark has contacted Adam from the Pender Native Plant Nursery. We have been offered plants at half price. There is an estimated cost of $500 for the plants and $1000 for fencing to protect them while they are getting established.

Action: Mark will present a formal budget for consideration at the April Directors’ Meeting.

The park clean up has revealed a bench in memory of Lois Tippett in disrepair.

Motion: To save the inscribed portion of the bench until Bob Tippett has returned our call. Moved by Art, seconded by Roy. Carried.

Action: The Directors will develop a comprehensive policy regarding plaques and dedications on all MLPOS property.

Basketball half court at Privateers Park.

Bob pointed out that this would need to be taken to an AGM because of the cost being more than $10,000.

Action. Mike Fossl will work on a master plan for Privateers Park, including current and proposed uses, to help visualize a cohesive vision for the park. To be presented at the April meeting.

6. Governance:

Status of AGM Governance Motion.

Movement on this seems to be stalled at the CRD level.

Action: Rob Fawcett, Paul Brent and Bob Coulson to meet to discuss next steps.

Islands Trust Increased DPA Area.

The public meeting has been rescheduled for April 10.

Islands Trust Trustee Candidates.

Bob is continuing his search for candidates.

BC Hydro Thieves Bay Project, April 14, Community Hall.

Project is delayed until summer 2027 or 2028.

7. Financial Report.

Jean presented the financial reports for February.

Fund balances within Allocated Funds were discussed.

Motion to give an additional $10,000 from the General Allocated Funds to finish the Schooner trail. Moved by Bob, seconded by Doug. Carried.

Motion to accept the financial reports. Moved by Doug, seconded by Mike. Carried.

8. Directors Reports.

Marina Report.

Ian and Art worked with Heavy Metal to replace pilings in the marina. This came in on budget with two extra pilings being replaced and all the ones taken away for disposal.

Dave Harrison is developing a plan to provide water at the head of all docks. Because this is potable water, a public drinking fountain could potentially be installed near the tidal grid.

Action: Joanna will submit an Address Request for the marina road, which MLPOS owns, rather than for the marina, which we rent.

Action: The marina team will determine a new fee structure for moorage. It has been 6 years since the last fee increase.

Recreation Report.

The new street number sign is here and Mike will install this at the entrance to Privateers Park.

A court fee increase has been proposed:

Member single rate to increase from $22 to $30.

Member family rate to increase from $37 to $50

Non-member single rate to increase from $54 to $70.

Non-member family rate to increase from $67 to $90.

The daily drop in rate will remain at $4. The weekly rate will be discontinued.

Member at Large.

Roy asked about increasing the membership fee. This has to be approved by the membership at the AGM. More discussion on this will take place at the April meeting.

Motion to accept the Directors Reports. Moved by Art, seconded by Doug. Carried.

9. New Business.

Action: The marina team will rearrange the benches on the breakwater so that they are a little further away from the Doggy Do receptacle.

10. In Camera Session started at 5.41pm and ended at 6pm.

11. Meeting adjourned at 6pm.

The next meeting will be on Monday, April 7 at 4pm in the Community Hall Lounge.