MLPOS Meeting Minutes - July 24, 2017
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
DIRECTORS MEETING
HELD ON MONDAY, JULY 24 2017 AT 4:00 PM
AT THIEVES BAY PARK
PENDER ISLAND, BC
PRESENT:
Peter Morton
President
Mike Wiley Director of Recreation / Tennis
Jean Deschenes Treasurer
Dave Reed Member-at-Large
Kathy Gilbert Secretary
Art Curtis Marina Maintenance Manager
Wally Foster General Manager-Marina
Ian Syme Marina Operations Manager
Joanna Rogers Office Manager
REGRETS:
Jeremy Harwood Vice-President
Glenn Henderson Marina Projects Manager
GUEST: Roy Moore
1. CALL TO ORDER
Chair Peter Morton called the meeting to order at 4:08 pm.
2. APPROVAL OF AGENDA
Moved by Wally Foster
Seconded by Mike Wiley
That the agenda be approved.
CARRIED
3. APPROVAL OF PREVIOUS MINUTES
Moved by Dave Reed
Seconded by Wally Foster
That the Minutes of the June 12 2017 Magic Lake Property Owners’ Society Directors Meeting be approved.
CARRIED
4. DELEGATION
None
5. BUSINESS ARISING FROM MINUTES
None
Jean Deschenes reported that revenue was down slightly year-over-year, as most moorage fees had been collected earlier in 2017 than in the comparable period in 2016. Casual moorage fees were down slightly. Property taxes were down by approximately $1000. Year over year, the budget is on track.
Moved by Art Curtis
Seconded by Mike Wiley
That the Treasurer’s report be approved.
CARRIED
7. DIRECTOR REPORTS
Wally Foster reported that water at the marina will be installed in the coming months. He also advised that there are regular marina checks being undertaken by the RCMP.
A brief discussion took place on the recent grounding of a motor vessel on rocks outside the entrance to the marina. Roy Moore suggested marking the rocks. He was asked to look into the regulations around this. Roy also asked if letters on the docks could be improved. Art noted the general need to add some signage to the marina, which is an upcoming project.
Recreation / Tennis Report
Mike Wiley advised that construction / repair of benches at the tennis courts will take place imminently.
Roy Moore asked MLPOS Board members if there was an appetite for a bowling green at the tennis courts. He was asked to report back to MLPOS with costs.
Dave Reed advised that the Buck Lake sewer system sections requiring replacement will be over the original budget as the work is more complex than originally envisioned.
Kathy Gilbert offered to attend the North Pender Islands Trust meeting in Dave’s stead. The rezoning application to allow for picnic shelters in certain zones will be on the agenda.
Moved by Wally Foster
Seconded by Art Curtis
That the Directors’ reports be approved.
CARRIED
8. CORRESPONDENCE
None.
9. New Business
a. Update re Appeal to Property Assessment Appeal Board
A Statement of Issues, Evidence and Analysis is required to be submitted to the Appeal Board by MLPOS by August 17. A response is required by BC Assessment to the Appeal Board by August 31. It was noted that there will be no real news to report on this matter at the AGM.
b. Amendments to Constitution and Bylaws – Request for Board input
In order to comply with the new Societies Act, MLPOS will need to adopt a new constitution and bylaws (deadline November 28 2018.) Input from MLPOS Board members to assist in the reworking of these documents was requested.
Insurance renewal discussion
Board members discussed the two quotes received from on-Island insurance providers. It was noted that an “apples to apples” comparison was required, which is difficult given the two quotes’ differences. Also noted was the need to ensure that the tidal grid is included in MLPOS’ coverage.
Items for inclusion at AGM
Board members discussed the advantages and disadvantages of holding the AGM later in the year. Also under discussion were issues around having two members of the same household sitting on the MLPOS Board at the same time. The following two motions were made to be forwarded to the membership for discussion at the AGM:
Moved by Peter Morton
Seconded by Wally Foster
That Section 17 of the Bylaws of the Magic Lake Property Owners’ Society be amended by substituting the word “October” for the word “September.”
CARRIED
That a new Section 17.2 be added to the Bylaws of the Magic Lake Property Owners’ Society as follows: That no two members of the same household be permitted to hold office on the Board of Directors of the Magic Lake Property Owners’ Society at the same time.
CARRIED
10. OTHER
Roy Moore asked about the possibility of installing a “Magic Lake Estates” sign at the entrance to Magic Lake Estates.
Peter Morton advised that Jim Peacock has agreed to conduct elections at the AGM.
11. ADJOURNMENT
The meeting was adjourned at 5:30 pm.
Next meeting
AGM
September 9 2017, 2:00 pm, Anglican Church Hall
Next regular meeting: TBD as the meeting would normally be held on a day when the school is closed.