MLPOS Meeting Minutes - January 11, 2016

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON MONDAY, JANUARY 11, 2016

AT 3:00 PM

AT THE PENDER ISLAND SCHOOL MEETING ROOM

5714 CANAL ROAD,

PENDER ISLAND, BC

PRESENT: Peter Morton President

Wally Foster General Manager – Marina

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Jean Deschenes Treasurer

Mike Wiley Director of Recreation / Tennis

Jim McCrum Vice-President

REGRETS: Peter Testemale Marina Operations Manager

Glenn Henderson Marina Projects Manager

Joanna Rogers Office Manager

GUESTS: Joe Gill MLE Water and Sewer Committee

Alex Wilson MLE Water and Sewer Committee

Peter Pare Moving Around Pender (MAP)

Andrea Mills Moving Around Pender (MAP)

1. CALL TO ORDER

Vice President McCrum called the meeting to order at 3:04 pm.

2. APPROVAL OF AGENDA

By consensus, the agenda was approved.

3. APPROVAL OF PREVIOUS MINUTES

Moved by Dave Reed

Seconded by Jeremy Harwood

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That the Minutes of the November 9 2015 Magic Lake Property Owners’ Society

Directors Meeting be approved.

CARRIED

4. DELEGATIONS

a. Peter Pare and Andrea Mills, Moving Around Pender (MAP) re possible bus

service on Pender

Peter and Andrea presented a proposal that is still being worked on for a potential

bus service.

Points included were:

· Saturna, Gabriola and Mayne Islands have a bus service presently;

· This is a pilot project that would serve North Pender initially;

· The service would allow those not able / not comfortable driving on N. Pender

to access the Driftwood and the ferries;

· The schedule would vary depending on the season;

· BC Transit has determined that a service is not financially viable through their

means at this time;

· Various funding options are being explored, and several local organizations

have offered to contribute either at start-up or on an on-going basis;

· Fares would be based on a donation basis, although funding mechanisms are

being explored.

· Possible start-up for the bus service is Spring, 2016.

The presenters were thanked for the information.

MLPOS directors were supportive of the bus service initiative.

Moved by Kathy Gilbert

Seconded by Peter Morton

That the bus service initiative be strongly supported by MLPOS and that a letter to MAP

in support of the proposal be sent.

CARRIED

Further discussion included possible funding contributions to be discussed at the AGM.

b. Joe Gill and Alex Wilson, Magic Lake Estates Water and Sewer Committee

Presenters identified the next steps in resolving some of the issues around sewage

disposal in Magic Lake. A voting process from the CRD is underway for those on the

sewage disposal system to decide on the upgrades that are immediately required to

the system.

Joe and Alex have suggested to the CRD that alternative technologies to replacing

the existing infrastructure be explored. Wally Foster is working with the CRD in that

regard. Wally has also offered to contact various local contractors regarding the

immediate need to replace the Chart Drive septic system, which is costing

considerable expenses to pump and haul effluent out on a regular basis.

4. BUSINESS ARISING FROM MINUTES

None.

5. TREASURER`S REPORT

Deferred as Jean Deschenes was not available.

6. DIRECTOR’S REPORTS

a. Marina

Jeremy Harwood advised that additional “no parking” signs have been ordered and

will be installed shortly. Line painting to confirm parking spaces for the marina users

and ambulance parking area will be done in the Spring.

b. Recreation / Tennis

Mike Wiley reported that new blades for the tennis court scrapers will be ordered

shortly.

c. Director-at-Large

Dave Reed reported that the next meeting regarding short term rental vacations

(STVRs) would be held on February 6 2016 at the Legion. Dave will attend on behalf

of MLPOS.

Dave also reported that a committee has been struck by the CRD to advise on waste

management issues on the Penders.

A survey to MLPOS members will be sent out regarding options concerning STVRs,

including approval, prohibition and regulation, if approved by the Islands Trust.

Dave also volunteered to be the liaison between MLPOS and the Water and Sewer

Services Committee.

Moved by Wally Foster

Seconded by Jeremy Harwood

That the Directors’ reports be accepted.

CARRIED

7. CORRESPONDENCE

None.

8. NEW BUSINESS

9. OTHER

a. Liaison with Parks and Recreation Commission

Michael Symons, Chair of the Parks and Recreation Commission will be invited to a

future MLPOS meeting to discuss possible collaboration between MLPOS and the

Commission on work needed at the Thieves Bay boat launch ramp.

b. Park maintenance

Jim McCrum advised that the park maintenance contractor, Doug Bates, who

maintained the tennis courts grass, does not wish to continue with a 2016 contract.

Further discussion regarding insurance for the contractors is required.

10. ADJOURNMENT

Moved by Peter Morton

That the January 11 2016 Magic Lake Property Owners` Society Directors Meeting be

adjourned.

The meeting was adjourned at 5:00 pm.

Next meeting

March 14 2016

Time TBD

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Pender Island School

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