MLPOS Meeting Minutes - January 11, 2016
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
HELD ON MONDAY, JANUARY 11, 2016
AT 3:00 PM
AT THE PENDER ISLAND SCHOOL MEETING ROOM
5714 CANAL ROAD,
PENDER ISLAND, BC
PRESENT: Peter Morton President
Wally Foster General Manager – Marina
Dave Reed Member-at-Large
Kathy Gilbert Secretary
Jean Deschenes Treasurer
Mike Wiley Director of Recreation / Tennis
Jim McCrum Vice-President
REGRETS: Peter Testemale Marina Operations Manager
Glenn Henderson Marina Projects Manager
Joanna Rogers Office Manager
GUESTS: Joe Gill MLE Water and Sewer Committee
Alex Wilson MLE Water and Sewer Committee
Peter Pare Moving Around Pender (MAP)
Andrea Mills Moving Around Pender (MAP)
1. CALL TO ORDER
Vice President McCrum called the meeting to order at 3:04 pm.
2. APPROVAL OF AGENDA
By consensus, the agenda was approved.
3. APPROVAL OF PREVIOUS MINUTES
Moved by Dave Reed
Seconded by Jeremy Harwood
That the Minutes of the November 9 2015 Magic Lake Property Owners’ Society
Directors Meeting be approved.
a. Peter Pare and Andrea Mills, Moving Around Pender (MAP) re possible bus
service on Pender
Peter and Andrea presented a proposal that is still being worked on for a potential
Points included were:
· Saturna, Gabriola and Mayne Islands have a bus service presently;
· This is a pilot project that would serve North Pender initially;
· The service would allow those not able / not comfortable driving on N. Pender
to access the Driftwood and the ferries;
· The schedule would vary depending on the season;
· BC Transit has determined that a service is not financially viable through their
means at this time;
· Various funding options are being explored, and several local organizations
have offered to contribute either at start-up or on an on-going basis;
· Fares would be based on a donation basis, although funding mechanisms are
· Possible start-up for the bus service is Spring, 2016.
The presenters were thanked for the information.
MLPOS directors were supportive of the bus service initiative.
Moved by Kathy Gilbert
Seconded by Peter Morton
That the bus service initiative be strongly supported by MLPOS and that a letter to MAP
in support of the proposal be sent.
Further discussion included possible funding contributions to be discussed at the AGM.
b. Joe Gill and Alex Wilson, Magic Lake Estates Water and Sewer Committee
Presenters identified the next steps in resolving some of the issues around sewage
disposal in Magic Lake. A voting process from the CRD is underway for those on the
sewage disposal system to decide on the upgrades that are immediately required to
Joe and Alex have suggested to the CRD that alternative technologies to replacing
the existing infrastructure be explored. Wally Foster is working with the CRD in that
regard. Wally has also offered to contact various local contractors regarding the
immediate need to replace the Chart Drive septic system, which is costing
considerable expenses to pump and haul effluent out on a regular basis.
4. BUSINESS ARISING FROM MINUTES
5. TREASURER`S REPORT
Deferred as Jean Deschenes was not available.
6. DIRECTOR’S REPORTS
Jeremy Harwood advised that additional “no parking” signs have been ordered and
will be installed shortly. Line painting to confirm parking spaces for the marina users
and ambulance parking area will be done in the Spring.
b. Recreation / Tennis
Mike Wiley reported that new blades for the tennis court scrapers will be ordered
Dave Reed reported that the next meeting regarding short term rental vacations
(STVRs) would be held on February 6 2016 at the Legion. Dave will attend on behalf
Dave also reported that a committee has been struck by the CRD to advise on waste
management issues on the Penders.
A survey to MLPOS members will be sent out regarding options concerning STVRs,
including approval, prohibition and regulation, if approved by the Islands Trust.
Dave also volunteered to be the liaison between MLPOS and the Water and Sewer
Moved by Wally Foster
Seconded by Jeremy Harwood
That the Directors’ reports be accepted.
8. NEW BUSINESS
a. Liaison with Parks and Recreation Commission
Michael Symons, Chair of the Parks and Recreation Commission will be invited to a
future MLPOS meeting to discuss possible collaboration between MLPOS and the
Commission on work needed at the Thieves Bay boat launch ramp.
b. Park maintenance
Jim McCrum advised that the park maintenance contractor, Doug Bates, who
maintained the tennis courts grass, does not wish to continue with a 2016 contract.
Further discussion regarding insurance for the contractors is required.
Moved by Peter Morton
That the January 11 2016 Magic Lake Property Owners` Society Directors Meeting be
The meeting was adjourned at 5:00 pm.
March 14 2016
Pender Island School