MLPOS Meeting Minutes - Dec 19, 2016

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON MONDAY, DECEMBER 19, 2016

AT 4:00 PM

AT PORT BROWNING MARINA RESORT

PENDER ISLAND, BC

PRESENT: Jeremy Harwood, Vice-President

Wally Foster, General Manager – Marina

Dave Reed, Member-at-Large

Kathy Gilbert, Secretary

Mike Wiley, Director of Recreation / Tennis

Jean Deschenes ,Treasurer

Ian Syme, Marina Operations Manager

Glenn Henderson, Marina Projects Manager

Art Curtis, Marina Maintenance Manager

Joanna Rogers ,Office Manager

1. CALL TO ORDER

Chair Morton called the meeting to order at 4:10 pm.

2. APPROVAL OF AGENDA

Moved by Glenn Henderson

Seconded by Jeremy Harwood

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Dave Reed

Seconded by Jeremy Harwood

That the Minutes of the November 14 2016 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. BUSINESS ARISING FROM MINUTES

Board members thanked Joanna Rogers for the letter she drafted which will welcome new members of MLPOS to the Society.

5. TREASURER`S REPORT

Jean Deschenes reported that year over year, expenses were up slightly, primarily due to payment for development of the new MLPOS website. Revenues were down slightly, mostly due to reassignment of berths from casual moorage to permanent moorage.

Moved by Wally Foster

Seconded by Glenn Henderson

That the Treasurer’s report be approved.

CARRIED

6. DIRECTOR REPORTS

a) Marina

Piping and new valves have been acquired as part of the water system upgrades. These will be installed at a suitable low tide time.

New member Peter Hodgson, who has a sign company, has offered to replace aging signs located on the breakwater. Glenn Henderson also noted that the marina windsock requires replacement. The marina team will work on these projects.

Work remains on the horizon for improving the flotation of the marina shed and an upgrade to the fish washing station.

A bag of salt will be left at the marina shed for those members using and checking on their vessels.

Moved by Wally Foster

Seconded by Jeremy Harwood

CARRIED

b) Recreation / Tennis

Mike Wiley advised that there is no new information.

c) Director-at-Large

Dave reported no new information.

Moved by Jeremy Harwood

Seconded by Wally Foster

That the Directors’ reports be accepted.

CARRIED

7. CORRESPONDENCE

None.

8. NEW BUSINESS

a) Insurance Review

Joanna advised that the MLPOS contact for insurance for the MLPOS various facilities, previously with Western Finance, has left the company.Joanna will investigate various insurance options with alternative companies, including the present provider.Noted was a need to investigate various insurance needs for boat owners based on the size of their boats being a rider on their household insurance vs a separate boat owner’s insurance policy.Joanna will investigate and report back to the Board.

b) Minutes from MLPOS meetings in a timely fashion

Kathy Gilbert undertook to distribute minutes quickly following Board meetings.

c) PayPal and other online payment options

Joanna will explore on-line payment options through the new website, such as payment for MLPOS membership.

d) New Societies Act

Joanna reported that as of November, 2016, a new Socities Act has been enacted by the Provincial government. Changes to reporting to the Provincial government regulatory body will be required in the next 2 years. Art Curtis has a contact via local lawyer, Rob Fenton, who has experience with the new legislation, and may be able to assist MLPOS in determining Provincial government requirements. Art will contact Rob Fenton to discuss what is required.

9. OTHER BUSINESS

Taxes for Thieves Bay Marina

Joanna advised that the Marina tax assessment and taxation for 2016 were higher than anticipated, based on the previous year’s assessment. Joanna will refer this to the marina team to work with BC Assessment for discussion.

10. ADJOURNMENT

The meeting was adjourned at 4:45 pm.

Next meeting

January 9 2017

4:00 pm

Pender Island School

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