MLPOS Meeting Minutes - Oct 10, 2016
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
DIRECTORS MEETING
HELD ON MONDAY, OCTOBER 10, 2016
AT 4:00 PM
AT PENDER ISLAND SCHOOL
5714 CANAL ROAD,
PENDER ISLAND, BC
PRESENT: Peter Morton, President
Jeremy Harwood, Vice-President
Wally Foster, General Manager – Marina
Dave Reed, Member-at-Large
Kathy Gilbert, Secretary
Mike Wiley, Director of Recreation / Tennis
Ian Syme, Marina Operations Manager
Glenn Henderson, Marina Projects Manager
Art Curtis, Marina Maintenance Manager
Joanna Rogers, Office Manager
REGRETS: Mike Wiley, Director of Recreation / Tennis
Jean Deschenes,Treasurer
1. CALL TO ORDER
Chair Peter Morton called the meeting to order at 4:10 pm.
2. APPROVAL OF AGENDA
Moved by Jeremy Harwood
Seconded by Wally Foster
That the agenda be approved.
CARRIED
3. APPROVAL OF PREVIOUS MINUTES
Moved by Ian Syme
Seconded by Art Curtis
That the Minutes of the August 8 2016 Magic Lake Property Owners’ Society Directors Meeting be approved.
CARRIED
4. DELEGATION
None
5. BUSINESS ARISING FROM MINUTES
None
6. As Jean Deschenes was unavailable for the meting, there was no Treasurer’s report.
7. DIRECTOR REPORTS
Marina
Wally Foster reported that water is to be installed at some locations at the docks soon.
Glenn Henderson advised that lights will be installed shortly, for security purposes, including at the ambulance dock.
New wood for ladder repair will be arriving shortly and a work party will do the necessary work. Additional cleats have also been ordered.
Discussion points and decisions were as follows:
What to do if someone vacates a marina slip due to a sale of the boat, or mooring a boat elsewhere, but continues to pay for moorage?At marina contract signing or upon regular inspections of the marina, the person(s) assigned the slip will be contacted and the slip either filled, or the person(s) will be placed on a wait list (eg – if the person(s) advises that they are planning purchase of a different boat.)
If those who have not paid for moorage by the deadline, after attempting to contact those person(s,) with further no receipt of a paid contract, their boat will be moved to a casual moorage slip and the owner(s) charged the casual moorage rate.
It was noted that no commercial ventures (eg charter fishing boats,) may operate out of the marina.
It was also noted that insurance for boats must be in the MLPOS member(s’) name, not a corporate name.
Ian has identified 8 boats that are derelict. He will contact the owners regarding the need for maintenance on those boats.
Art is working on a spreadsheet to prioritize marina maintenance items.
Recreation / Tennis
As Mike Wiley was not present, no report was available.
Directory-at-Large
Dave Reed reported that he is now on the Water and Sewer Board, although his appointment still requires further approval by the Water and Sewer Board and the Capital Regional District. He has had a discussion regarding the condition and responsibility for the Magic Lake swimming raft with CRD Director Dave Howe, who advised that the raft is not a CRD responsibility. The raft is also not an MLPOS responsibility. It was noted that the bottom of Magic Lake is owned by the Crown, unless the upland property owner’s land is now part of Magic Lake through the creation of the reservoir (Magic Lake.).
8. CORRESPONDENCE
The Board was in receipt of correspondence from Philip and Kerry Shreiner, enquiring about a suitable harvest method for the weeds and noting the abundant algae. Peter offered to respond to the enquiry.
Kathy undertook to respond to 2 letters from Alison Higginson regarding maintenance of Mouat Park.
9. NEW BUSINESS
Website update
Joanna met with Lisa Moorby regarding the website.Kathy will provide the materials she gathered to Joanna who will be the contact person with Lisa for the website redesign and future updates.
Signing Authority
Moved by Peter Morton
Seconded by Dave Reed
That Jeremy Harwood be added as a signing authority with Islands Savings on behalf of Magic Lake Property Owners’ Society.
CARRIED
Conflict of Interest
The following Notice of Motion is to be presented at the 2017 AGM:
Moved by Jeremy Harwood
Seconded by Dave Reed
That the Magic Lake Property Owners’ Society Constitution be amended at the 2017 Annual General Meeting to not allow more than one family member to sit on the Board at any one time.
CARRIED
10. OTHER
Moved by Glenn Henderson
Seconded by Wally Foster
That when Jeremy Harwood leaves the Board of the Magic Lake Property Owners’ Society, he be given 2 years’ free moorage at the marina.
CARRIED
11.ADJOURNMENT
The meeting was adjourned at 5:20 pm.
Next meeting
November 14 2016
4:00 pm
Pender Island School