MLPOS Meeting Minutes - Oct 10, 2016

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON MONDAY, OCTOBER 10, 2016

AT 4:00 PM

AT PENDER ISLAND SCHOOL

5714 CANAL ROAD,

PENDER ISLAND, BC

PRESENT: Peter Morton, President

Jeremy Harwood, Vice-President

Wally Foster, General Manager – Marina

Dave Reed, Member-at-Large

Kathy Gilbert, Secretary

Mike Wiley, Director of Recreation / Tennis

Ian Syme, Marina Operations Manager

Glenn Henderson, Marina Projects Manager

Art Curtis, Marina Maintenance Manager

Joanna Rogers, Office Manager

REGRETS: Mike Wiley, Director of Recreation / Tennis

Jean Deschenes,Treasurer

1. CALL TO ORDER

Chair Peter Morton called the meeting to order at 4:10 pm.

2. APPROVAL OF AGENDA

Moved by Jeremy Harwood

Seconded by Wally Foster

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Ian Syme

Seconded by Art Curtis

That the Minutes of the August 8 2016 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATION

None

5. BUSINESS ARISING FROM MINUTES

None

6. As Jean Deschenes was unavailable for the meting, there was no Treasurer’s report.

7. DIRECTOR REPORTS

Marina

Wally Foster reported that water is to be installed at some locations at the docks soon.

Glenn Henderson advised that lights will be installed shortly, for security purposes, including at the ambulance dock.

New wood for ladder repair will be arriving shortly and a work party will do the necessary work. Additional cleats have also been ordered.

Discussion points and decisions were as follows:

  • What to do if someone vacates a marina slip due to a sale of the boat, or mooring a boat elsewhere, but continues to pay for moorage?At marina contract signing or upon regular inspections of the marina, the person(s) assigned the slip will be contacted and the slip either filled, or the person(s) will be placed on a wait list (eg – if the person(s) advises that they are planning purchase of a different boat.)

  • If those who have not paid for moorage by the deadline, after attempting to contact those person(s,) with further no receipt of a paid contract, their boat will be moved to a casual moorage slip and the owner(s) charged the casual moorage rate.

  • It was noted that no commercial ventures (eg charter fishing boats,) may operate out of the marina.

  • It was also noted that insurance for boats must be in the MLPOS member(s’) name, not a corporate name.

Ian has identified 8 boats that are derelict. He will contact the owners regarding the need for maintenance on those boats.

Art is working on a spreadsheet to prioritize marina maintenance items.

Recreation / Tennis

As Mike Wiley was not present, no report was available.

Directory-at-Large

Dave Reed reported that he is now on the Water and Sewer Board, although his appointment still requires further approval by the Water and Sewer Board and the Capital Regional District. He has had a discussion regarding the condition and responsibility for the Magic Lake swimming raft with CRD Director Dave Howe, who advised that the raft is not a CRD responsibility. The raft is also not an MLPOS responsibility. It was noted that the bottom of Magic Lake is owned by the Crown, unless the upland property owner’s land is now part of Magic Lake through the creation of the reservoir (Magic Lake.).

8. CORRESPONDENCE

The Board was in receipt of correspondence from Philip and Kerry Shreiner, enquiring about a suitable harvest method for the weeds and noting the abundant algae. Peter offered to respond to the enquiry.

Kathy undertook to respond to 2 letters from Alison Higginson regarding maintenance of Mouat Park.

9. NEW BUSINESS

Website update

Joanna met with Lisa Moorby regarding the website.Kathy will provide the materials she gathered to Joanna who will be the contact person with Lisa for the website redesign and future updates.

Signing Authority

Moved by Peter Morton

Seconded by Dave Reed

That Jeremy Harwood be added as a signing authority with Islands Savings on behalf of Magic Lake Property Owners’ Society.

CARRIED

Conflict of Interest

The following Notice of Motion is to be presented at the 2017 AGM:

Moved by Jeremy Harwood

Seconded by Dave Reed

That the Magic Lake Property Owners’ Society Constitution be amended at the 2017 Annual General Meeting to not allow more than one family member to sit on the Board at any one time.

CARRIED

10. OTHER

Moved by Glenn Henderson

Seconded by Wally Foster

That when Jeremy Harwood leaves the Board of the Magic Lake Property Owners’ Society, he be given 2 years’ free moorage at the marina.

CARRIED

11.ADJOURNMENT

The meeting was adjourned at 5:20 pm.

Next meeting

November 14 2016

4:00 pm

Pender Island School

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