MLPOS Meeting Minutes - Jan 9, 2017
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
DIRECTORS MEETING
HELD ON MONDAY, JANUARY 9, 2016
AT 4:00 PM
AT PENDER ISLAND SCHOOL
5714 CANAL ROAD,
PENDER ISLAND, BC
PRESENT: Jeremy Harwood, Vice-President
Wally Foster, General Manager – Marina
Dave Reed, Member-at-Large
Kathy Gilbert, Secretary
Mike Wiley, Director of Recreation / Tennis
Ian Syme, Marina Operations Manager
Glenn Henderson, Marina Projects Manager
Art Curtis, Marina Maintenance Manager
Joanna Rogers, Office Manager
REGRETS: Peter Morton, President
Jean Deschenes, Treasurer
1. CALL TO ORDER
A / Chair Jeremy Harwood called the meeting to order at 4:04 pm.
2. APPROVAL OF AGENDA
Moved by Wally Foster
Seconded by Ian Syme
That the agenda be approved.
CARRIED
3. APPROVAL OF PREVIOUS MINUTES
It was noted on the December 19, 2016 minutes that the position titles held by Ian Syme and Art Curtis were reversed. The corrected titles are: Ian Syme, Operations Manager; Art Curtis, Maintenance Manager.
Moved by Art Curtis
Seconded by Ian Syme
That the Minutes of the December 19 2016 Magic Lake Property Owners’ Society Directors Meeting be approved, as amended.
CARRIED
4. DELEGATION
None
5. BUSINESS ARISING FROM MINUTES
a) Insurance UpdateJody Bradley, Seafirst Insurance, will be available to attend the February 13 2017 Board meeting to review our existing policies and associated costs with Board members as a step toward ensuring that our policies are appropriate and competitive.
b) Website updates
Joanna Rogers has been working with the website designer, Lisa Moorby toward enabling payment of membership and fees via PayPal.Because of the individual nature of charging by the foot for boat moorage, it was decided that payment would be via cheque for moorage.However, payment for annual membership in MLPOS and tennis court fees will be available via PayPal.There is no direct charge to the payer for using PayPal, but there is a nominal cost to MLPOS.Membership fees in MLPOS may need to be raised from $20 plus GST to $21 plus GST. Ian and Joanna will discuss the possibility of charging a flat rate for casual moorage.Joanna also noted that MLPOS can accept email transfers.
c) 2017 Taxation Assessment of Marina site
Wally Foster noted that the marina assessment for 2017 is lower than that of 2016. Although Wally has been in communication with BC Assessment staff, there remain some unanswered questions. It was generally agreed that if the questions could not be satisfactorily addressed before the January 31 2017 deadline for appeal of the assessment, an appeal should be filed.
Joanna will attend the Marina Directors’ meeting on January 10, where the group will formulate a list of questions to pose to BC Assessment.
d) Societies Act update
Art Curtis provided some material he had received regarding the new Act and implications for societies that he had received through another society. Joanna and Kathy will work on the review of the MLPOS Constitution and Bylaws
6. TREASUER'S REPORT
As Jean Deschenes was unavailable for the meeting, there was no Treasurer’s report.
7. DIRECTOR REPORTS
a) Marina
There was no formal report.
Board members discussed the possibility of having the RCMP boat moved from Otter Bay to Thieves Bay. Wally and Dave Reed will discuss this with the Outer Gulf Islands RCMP Corporal.
Dave has been approached by several people who might be interested in storing their kayaks at the Thieves Bay by converting an existing slip to a storage rack. Kathy will include this suggestion in the February Pender Post article to gauge broader interest.
b) Recreation / Tennis
Mike Wiley advised that despite the cold weather, the tennis courts were well-used recently. He will attend to some small cracks needing attention.
c) Director-at-Large
Dave reported that the North Pender Official Community Plan and related bylaws have now been amended by the Islands Trust to allow for short term vacation rentals, with conditions. Trustees are now turning their attention to consideration of secondary suites.
Dave also noted that the Chart Drive sewer system upgrade is now complete and operational. The Magic Lake Water and Sewer Committee is now investigating possible replacement of a water system pipe along Buck Lake that backs up from time to time and an assessment of the condition of various other pieces of water piping.
8. CORRESPONDENCE
A thank you card from Santa’s Sac was received for MLPOS’ contribution to that fund.
9. NEW BUSINESS
10. OTHER
In response to an email enquiry from Peter Morton, Glenn Henderson reported that the fish cleaning station will be improved when the storage shed is repaired.
Jeremy advised that CRD staff may be able to get approval to remove the Magic Lake floating dock.
11. ADJOURNMENT
The meeting was adjourned at 5:18 pm.
Next meeting
February 13 2017
4:00 pm
Driftwood Centre Community Room