MLPOS Meeting Minutes - Feb 15, 2017

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETYDIRECTORS MEETING

HELD ON MONDAY, FEBRUARY 13, 2017 AT 4:00 PM

AT THE DRIFTWOOD CENTRE COMMUNITY ROOM

PENDER ISLAND, BC

PRESENT:

Peter Morton, President

Jeremy Harwood, Vice-President

Wally Foster, General Manager – Marina

Dave Reed, Member-at-Large (4:43)

Kathy Gilbert, Secretary

Mike Wiley, Director of Recreation / Tennis (4:13)

Ian Syme, Marina Operations Manager

Art Curtis, Marina Maintenance Manager

Joanna Rogers, Office Manager

REGRETS: Glenn Henderson, Marina Projects Manager

GUESTS: Jody Bradley, Seafirst Insurance

Rob Burnett, PI Parks and Recreation Commission

John Chapman, PI Parks and Recreation Commission

Herb Katz, Cdn Power and Sail Squadron

1.CALL TO ORDER

Chair Peter Morton called the meeting to order at 4:03 pm and introductions were made.

2.APPROVAL OF AGENDA

Moved by Wally Foster

Seconded by Jeremy Harwood

That the agenda be approved.

CARRIED

3.APPROVAL OF PREVIOUS MINUTES

Moved by Jeremy Harwood

Seconded by Wally Foster

That the Minutes of the January 9 2017 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATIONS

Jody Bradley, Seafirst Insurance

With respect to whether or not boaters are covered if they have listed their boat as a rider on their household insurance, Jody advised that household insurance is regulated under the Insurance Act, while boater insurance is regulated under the Marine Insurance Act. She advised that boaters have no valid insurance if the insurance is under a household insurance policy (HIP.)

Damages that would not be covered if a boat is insured under a HIP, include damage to the marina, damage to other boats and pollution damage; further that the cost of those damages might revert to Thieves Bay Marina.

Jody recommended that all boaters be required to have a marine insurance policy.

The Board was advised by Joanna Rogers that as each of the MLPOS insurance policies comes up for renewal, local insurance companies will be asked to quote

Herb Katz, Cdn Power and Sail Squadron (CPS)

Herb advised that that CPS would like to place a memorial plaque honouring Sid Nightingale somewhere along the dike at the marina.

Moved by Art Curtis

Seconded by Wally Foster

That marina volunteers work with CPS to find a mutually agreeable location for a memorial plaque honouring Sid Nightingale.

CARRIED

John Chapman and Rob Burnett, PI Parks and Recreation Commission (PIPRC)

Rob provided an update on some projects that PIPRC is working on. Contemplation of a kayak / canoe dock is underway at the north end of Magic Lake. He advised that a riparian assessment will be required for any work along the riparian area an asked for a contribution for the study and application to the Provincial Government from MLPOS. He also asked for approval in principle from MLPOS.

Picnic shelters at Thieves Bay and Shingle Bay are also planned. He noted that the zoning on both properties does not permit those structures.

Rob and John were asked to develop a proposal for presentation to the Board detailing the requests from PIPRC and associated costs.

5.BUSINESS ARISING FROM MINUTES

2017 Taxation Assessment of Marina site

This item was moved to New Business.

6.TREASURER`S REPORT

Jean Deschenes reported that nothing is over budget and that moorage is at 96% of the anticipated revenue.

Moved by Ian Syme

Seconded by Wally Foster

That the February 2017 Treasurer’s report be approved.

CARRIED

7.DIRECTOR REPORTS

Marina

Upcoming projects including refloating of the storage shed, signage improvements and improvements to the fish cleaning station.

Ian reported that he is working on placement of the security features recently purchased. A pilot project to see how the systems work in a salt water environment, and where there is wave action will be undertaken.

Recreation / Tennis

Mike Wiley advised that the tennis courts were shovelled on February 13.

Director-at-Large

No report.

Moved by Jeremy Harwood

Seconded by Art Curtis

That the Directors reports be approved.

CARRIED

8.CORRESPONDENCE

None.

9.NEW BUSINESS

Contribution to Pender Island School Parent Advisory Committee Silent Auction

Board members discussed the timing of the suggestion that MLPOS contribute to the silent auction and the types of items that MLPOS might consider donating. It was decided that MLPOS consider contributing to the 2008 auction with a bit more lead time.

The Board also discussed the possibility of raising the MLPOS charitable donation budget to $1000 per year, which would require approval at the AGM. It was also suggested that MLPOS make every effort to expend those funds annually.

BC Assessment appeal update and discussion of points to be included for presentation to Appeal Panel

Board members discussed extensively the research that had been done to date, particularly on other Pender Island marinas. A subcommittee of the Board and Joanna will meet to flesh out the presentation prior to the appeal to be heard on March 2.

10. OTHER

None.

11.ADJOURNMENT

The meeting was adjourned at 5:40 pm.

Next meeting

March 13 2017

4:00 pm

Pender Island School

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