MLPOS Directors Meeting - March12, 2018

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON MARCH 12 2018 AT 4:00 PM

AT PENDER ISLAND SCHOOL

5714 CANAL ROAD

PENDER ISLAND, BC

PRESENT: Jeremy Harwood President

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Jean Deschenes Treasurer

Glenn Henderson Marina General Manager

Patrick Cramond Marina Operations Manager

Joanna Rogers Office Manager

Mike Wiley Director of Recreation / Tennis

Ian Syme Marina Projects Manager

Art Curtis Marina Maintenance Manager

REGRETS: Art Curtis Marina Maintenance Manager

Peter Morton Vice-President

GUESTS: Roy Moore Lawn Bowling proposal

Graham Garlick Lawn Bowling proposal

Linda Weston Lawn Bowling proposal

1. CALL TO ORDER

Chair Jeremy Harwood called the meeting to order at 4:06 pm.

2. APPROVAL OF AGENDA

Moved by Ian Syme

Seconded by Mike Wiley

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Dave Reed

Seconded by Mike Wiley

That the Minutes of the February 13 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATION

Roy Moore et al – Lawn Bowling Group

The purpose of Roy’s presentation was to garner further support from the MLPOS Board toward development of a lawn bowling facility on the tennis court / playground site on Privateer’s Road.

Roy presented a business plan dated February 27 2018 (attached.) He noted that since his previous presentation he had provided a section on operating costs, revised membership fees, construction costs and two estimates for restoring the area to its previous state should the lawn bowling facility be unsuccessful. It was further noted that capital construction costs would be funded through grants from various government agencies. The total cost of construction is estimated to be $166,750. It was estimated that an annual operating cost surplus would be $6,900.

A discussion with the Board followed, with questions and answers around the following:

Whether lawn bowling is a growing or shrinking sport;

Whether Pender Island has a large enough population to support a facility;

Discussion around construction costs and annual maintenance;

The likely success of grants being approved;

Taxation implications;

Whether or not chemicals would be used on the facility;

Tree removal;

Implications of watering restrictions during the summer months.

The presenters were thanked for their information and left the meting.

An extensive discussion about the viability and advisability of establishing a lawn bowling facility at the tennis courts / playground site followed.

Moved by Dave Reed

Seconded by Kathy Gilbert

THAT after review, research and evaluation of three presentations by the Pender Island lawn bowling group, the Magic Lake Property Owners Society Board concludes that due to concerns regarding initial financial viability, on-going economic sustainability and future environmental impacts of the proposed facility, the Board does not consider this to be an appropriate nor optimal use of MLPOS property for Pender residents.

.

CARRIED

BOARD MEMBERS SYME, DESCHENES AND CHAIR HARWOOD OPPOSED

5. BUSINESS ARISING FROM MINUTES

None.

6. TREASURER`S REPORT

Jean Deschenes advised that revenue and breakwater fees revenue were up slightly and that expenses were also up slightly. All items are on track year over year.

Glenn Henderson

Seconded by Ian Syme

That the Treasurer’s report be approved.

CARRIED

7. DIRECTOR REPORTS

Marina

Glenn Henderson reported that several pilings need replacing and one additional piling should be installed. He is working with a pile driving company that will come to Thieves Bay to assess all of the pilings.

Glenn noted that some planks and bolts require replacing. Work parties on Saturdays will be held, weather permitting, until June.

It was also noted that administration of casual moorage is extremely labour intensive. The marina crew continues to explore options to reduce the number hours that the Operations Manager must spend on slip allotment.

Recreation / Tennis Report

Mike Wiley stated that he is sourcing a company to resurface the courts.

Director-at-Large

No report.

Moved by Mike Wiley

Seconded by Ian Syme

That the Directors’ reports be approved.

CARRIED

8. CORRESPONDENCE

None.

9. New Business

None.

10. OTHER

President’s Letter

By consensus, the Spring, 2018 President’s letter was approved.

Update on boat owned by deceased Marina Member

Glenn advised that he is working with parties to support relocation of a boat to Sidney.

Proposed fishing closure

Glenn noted the upcoming plan to eliminate the sports fishery from May to October in 2018 near Pender Island. The species that will be affected have yet to be announced. The Board briefly discussed the impact that this plan will have on marina revenues. The marina team will continue to monitor this unfolding situation.

Doug Bates grass cutting and underbrush removal

Doug Bates would like to continue his maintenance of the tennis court lawns. He has requested that some underbrush be removed. Jeremy will obtain further information from Doug.

11. ADJOURNMENT

The meeting was adjourned at 6:20 pm.

Next meeting

Monday, April 9 2018, 4:00 pm, Pender Island School

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