MLPOS Directors Meeting - July 9, 2018

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON JULY 9 2018 AT 4:00 PM

AT 1613 STORM CRESCENT

PENDER ISLAND, BC

PRESENT:

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Patrick Cramond Marina Operations Manager

Joanna Rogers Office Manager

Mike Wiley Director of Recreation / Tennis

Art Curtis Marina Maintenance Manager

Ian Syme Marina Projects Manager

Jeremy Harwood President

Jean Deschenes Treasurer

Glenn Henderson Marina General Manager

REGRETS: Peter Morton Vice President

1. CALL TO ORDER

Chair Harwood called the meeting to order at 4:19 pm.

2. APPROVAL OF AGENDA

Moved by Jean Deschenes

Seconded by Glenn Henderson

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Glenn Henderson

Seconded by Dave Reed

That the Minutes of the May June 11 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATION

None.

5. BUSINESS ARISING FROM MINUTES

None.

6. TREASURER`S REPORT

Treasurer Jean Deschenes noted that our overall property taxes were down by $2000 from 2017. Jean may investigate different accounting software.

Moved by Dave Reed

Seconded by Glenn Henderson

That the Treasurer’s report be approved.

CARRIED

7. DIRECTOR REPORTS

Marina

A brief discussion noted the need to clarify the length of boats that may be accommodated at the marina.

Glenn advised that there needs to be some clarification on insurance requirements for vessels. All boats at the marina require insurance. However, marina policy is silent on the need for insurance for casual moorage vessels, rowboats, kayaks and dinghies; and derelict vessels. Discussion is laid over until the winter season.

Glenn will send a letter to apparent derelict boat owners reminding the owners that they must comply with marina policy (moving their boats out twice per year,) or they risk not having a contract / berth in the next season.

Glenn suggested thanking next year’s marina work party volunteers with a dinner and t-shirt.

Recreation / Tennis Report

Mike Wiley stated that resurfacing of the tennis courts is imminent.

Director-at-Large

Dave Reed reported that there may be local contractors who will bid on the next phase of sewer system upgrades.

Moved by Glenn Henderson

Seconded by Kathy Gilbert

That the Directors’ reports be approved.

CARRIED

8. CORRESPONDENCE

None.

9. New Business

None.

10. OTHER

The date for the 2018 AGM is October 13 2018.

11. ADJOURNMENT

The meeting was adjourned at 5:50 pm.

Next meeting

August 13 2018 at 4:00 pm. Location Thieves Bay Park.

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