MLPOS Directors Meeting September 10, 2018
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
HELD ON SEPTEMBER 10 2018 AT 4:00 PM
AT PENDER ISLANDS SCHOOL
PENDER ISLAND, BC
PRESENT: Dave Reed Member-at-Large
Kathy Gilbert Secretary
Joanna Rogers Office Manager
Mike Wiley Director of Recreation / Tennis
Art Curtis Marina Maintenance Manager
Glenn Henderson Marina General Manager
Patrick Cramond Marina Operations Manager
REGRETS: Peter Morton Vice-President
Jean Deschenes Treasurer
Jeremy Harwood President
Ian Syme Marina Projects Manager
1. CALL TO ORDER
Dave Reed was asked to chair the meeting.
A/Chair Reed called the meeting to order at 4:08 pm.
2. APPROVAL OF AGENDA
Moved by Kathy Gilbert
Seconded by Mike Wiley
That the agenda be approved.
3. APPROVAL OF PREVIOUS MINUTES
Moved by Glenn Henderson
Seconded by Art Curtis
That the Minutes of the August 13 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.
5. BUSINESS ARISING FROM MINUTES
New Draft Constitution and Bylaws for Board approval prior to AGM
It was noted that Jean Deschenes supported that MLPOS be a member-funded society; and that unanimous approval for a Board-appointed member of the Board upon vacancy of a Board position mid-term be required.
Kathy will contact Jean via email, copy to all Board members and Joanna Rogers, outlining the pros and cons of these two items in the new Constitution and Bylaws that Jean has requested be reconsidered.
Board members present recommended that the following resolution be presented at the October 13 2018 AGM:
THAT the members of the Magic Lake Property Owners’ Society approve the updated Constitution and Bylaws prepared pursuant to the Societies Act.
6. TREASURER`S REPORT
Monthly Treasurer’s report
Treasurer Jean Deschenes was not present. Joanna advised that there were no monthly unexpected revenues or expenses to report.
Approval of Financial Statements to be sent out in Members’ AGM package
Approval of Annual Budget for presentation at the AGM
Members agreed to review Items 6.b and 6.c , circulated by Jean in advance of the September, 2018 Board meeting, and comment / approve these via email. Confirmation of the approvals will occur at the October, 2018 regular Board meeting in advance of the AGM.
Board members also discussed the possibility of an upgrade to the playground located at the tennis courts with a view to including funding for an upgrade in the 2018-2019 budget.
7. DIRECTOR REPORTS
Glenn Henderson reported that the marina boat repairs have been completed and the boat is running well. The pressure washer requires repair.
Bob Coulson has agreed to stand for election for the position of Operations Manager.
Bob Coulson, Dave Reed and Rob Zuk have agreed to collaborate to further refine a spreadsheet that has been developed to assign casual moorage berths.
Installation to provide marina-wide solar panels to provide electricity to power items such as heating to boats has been discussed with several boat owners. Glenn advised that boat owners will install solar panels if they so desire.
Improvements to the ambulance boat moorage, to further improve first responder and patient safety are coming soon.
Recreation / Tennis Report
Mike Wiley continues to investigate resurfacing of the tennis courts in the near future.
A/C Dave Reed reported that:
He has been reappointed to the Magic Lake Estates Water and Sewer Committee;
The recent public meeting regarding a possible relocation of the waste transfer facility was well-attended and the Islands Trustees are re-evaluating potential locations;
The Pender Islands Fire Rescue Society has adopted a new Constitution and Bylaws;
Pender Island Junior Sailing thanked MLPOS for their financial contribution and is looking forward to the fund-raising golf tournament on September 22 2018.
Moved by Kathy Gilbert
Seconded by Glenn Henderson
That the Directors’ reports be approved.
9. New Business
Motion to sponsor casual moorage for Dan Sparanese
That the MLPOS offer no-cost casual moorage to Dan Sparanese (Principal, Pender Islands School and Vice-Principal, Saturna Island School) for the duration of the 2018-2019 school term.
The meeting was adjourned at 5:11 pm.
October 1 2018 at 4:00 pm. Pender Islands School