MLPOS Directors Meeting November 5, 2018

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON NOVEMBER 5 2018 AT 4:00 PM

AT PENDER ISLANDS SCHOOL

PENDER ISLAND, BC

PRESENT: Jeremy Harwood President

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Jean Deschenes Treasurer

Joanna Rogers Office Manager

Mike Wiley Director of Recreation / Tennis (arr at 4:12 pm)

Art Curtis Marina Maintenance Manager

Ian Syme Marina Projects Manager

REGRETS: Glenn Henderson General Manager - Marina

GUESTS: Wally Foster (See item 9a.)

Bob Coulson (See item 9b.)

Nancy Klein Pender Organic Community Garden Society

1. CALL TO ORDER

Chair Harwood called the meeting to order at 4:03 pm.

2. APPROVAL OF AGENDA

By consensus, the order of business was varied to place items 9a and 9b following item 3.

Moved by Dave Reed

Seconded by Chair Harwood

That the agenda be approved as amended.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Kathy Gilbert

Seconded by Dave Reed

That the Minutes of the October 1 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

9. NEW BUSINESS

  1. Appointment of Vice-President

Moved by Chair Harwood

Seconded by Jean Deschenes

That Wally Foster be appointed to the position of Vice-President of the Magic Lake Property Owners' Society.

CARRIED

  1. Appointment of Marina Operations Manager

Moved by Chair Harwood

Seconded by Art Curtis

That Bob Coulson be appointed to the position of Marina Operations Manager for the Magic Lake Property Owners' Society.

CARRIED

4. DELEGATION

Nancy Klein, Pender Organic Community Garden Society

Nancy was present to request funding for the Society in the amount of $250. She provided a written and verbal overview of the history, location, budget and description of the community garden. She noted that 60% of the members of the society are Magic Lake Estates residents.

She identified an upcoming project, replacement of the fencing around the garden, which will cost approximately $850. Funding will also be sought from other community organizations and donations will be solicited.

Prior to the resolution, Dave Reed declared a conflict of interest, as he is a member of POCGS.

Moved by Wally Foster

Seconded by Chair Harwood

That the Magic Lake Property Owners' Society donate $250 to the Pender Organic Community Society.

CARRIED

Board members noted that the donation was to be earmarked for the fencing replacement project.

5. BUSINESS ARISING FROM PREVIOUS MINUTES

None.

6. TREASURER`S REPORT

Treasurer Jean Deschenes advised that there were no monthly unexpected revenues nor expenses to report. She noted that playground expenses had increased as a result of equipment purchases.

She further noted that the Magic Lake Property Owners' Society might wish to consider the impacts of the predicted sea level rise on assets such as the marina and road access to the marina.

Jean and Joanna will work on adding to the Society’s GICs as required.

Moved by Art Curtis

Seconded by Bob Coulson

That the Treasurer’s report be approved.

CARRIED

7. DIRECTOR REPORTS

  1. Marina

Discussion took place regarding replacement of the marina land line with a cell phone. Art offered to investigate options.

The possibility of a credit card for the marina was raised. Joanna offered to investigate options.

A marina member had asked whether the marina team had considered internet surveillance, as he understood that boat insurance rates might be reduced if there was internet surveillance.

It was also noted that the fire extinguishers need recertification.

  1. Recreation / Tennis Report

Mike Wiley advised that the windscreen had been torn, the remnants removed and replacement will be required.

  1. Director-at-Large

Dave Reed reported that he had attended recent meetings of the Magic Lake Estates Water and Sewer Committee (as a Board member of that committee,) North Pender Islands Trust, and Pender Island Fire Protection Society.

He advised that there will be an upcoming referendum regarding necessary upgrades to the wastewater system. Priority upgrades are under discussion with the Capital Regional District. He also reported that there is new infrastructure money available for communities with populations of fewer than 5,000 people.

8. CORRESPONDENCE

The Board was in receipt of a request from Santa’s Sac requesting a donation toward keeping Christmas special for Pender’s challenged families.

Moved by Wally Foster

Seconded by Dave Reed

That the Magic Lake Property Owners' Society provide a $500 donation to Santa’s Sac.

CARRIED

9. NEW BUSINESS

  1. Magic Lake Property Owners' Society Signing Authorities – Island Savings Credit Union

Following the AGM elections, new signing authorities are required.

Moved by Jean Deschenes

Seconded by Art Curtis

That the following people be signing authorities for the Magic Lake Property Owners' Society:

Jeremy Harwood, President

Wally Foster, Vice-President

Jean Deschenes, Treasurer

Kathy Gilbert, Secretary

CARRIED

Kathy will provide a letter of direction together with a copy of the above resolution to ISCU.

10. OTHER

  1. Sharing of Board members’ cell phone numbers

Kathy requested that Board members provide their cell phone numbers to her. Once received they will be circulated to Board members.

  1. Answering the marina phone

One of the marina directors will pick up and respond as necessary, to the messages on the marina phone.

  1. Sharing the spreadsheet of marina slip occupants with Board members

Dave Reed will provide the information.

  1. Marijuana

Dave Reed circulated the federal regulations regarding use of marijuana. He suggested that if a complaint is received about marijuana consumption at the marina, the situation will be dealt with at that time.

  1. Playground swings and terraforming

Chair Harwood has the new swings and chains. He has volunteered to install them.

11. ADJOURNMENT

The meeting was adjourned at 5:30 pm.

Next meeting

December 10 2018 at 4:00 pm. Pender Islands School

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