MLPOS Directors Meeting September 10, 2018

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON SEPTEMBER 10 2018 AT 4:00 PM

AT PENDER ISLANDS SCHOOL

PENDER ISLAND, BC

PRESENT: Dave Reed Member-at-Large

Kathy Gilbert Secretary

Joanna Rogers Office Manager

Mike Wiley Director of Recreation / Tennis

Art Curtis Marina Maintenance Manager

Glenn Henderson Marina General Manager

Patrick Cramond Marina Operations Manager

REGRETS: Peter Morton Vice-President

Jean Deschenes Treasurer

Jeremy Harwood President

Ian Syme Marina Projects Manager

1. CALL TO ORDER

Dave Reed was asked to chair the meeting.

A/Chair Reed called the meeting to order at 4:08 pm.

2. APPROVAL OF AGENDA

Moved by Kathy Gilbert

Seconded by Mike Wiley

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Glenn Henderson

Seconded by Art Curtis

That the Minutes of the August 13 2018 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATION

None.

5. BUSINESS ARISING FROM MINUTES

  1. New Draft Constitution and Bylaws for Board approval prior to AGM

It was noted that Jean Deschenes supported that MLPOS be a member-funded society; and that unanimous approval for a Board-appointed member of the Board upon vacancy of a Board position mid-term be required.

Kathy will contact Jean via email, copy to all Board members and Joanna Rogers, outlining the pros and cons of these two items in the new Constitution and Bylaws that Jean has requested be reconsidered.

Board members present recommended that the following resolution be presented at the October 13 2018 AGM:

THAT the members of the Magic Lake Property Owners’ Society approve the updated Constitution and Bylaws prepared pursuant to the Societies Act.

6. TREASURER`S REPORT

  1. Monthly Treasurer’s report

Treasurer Jean Deschenes was not present. Joanna advised that there were no monthly unexpected revenues or expenses to report.

  1. Approval of Financial Statements to be sent out in Members’ AGM package

  1. Approval of Annual Budget for presentation at the AGM

Members agreed to review Items 6.b and 6.c , circulated by Jean in advance of the September, 2018 Board meeting, and comment / approve these via email. Confirmation of the approvals will occur at the October, 2018 regular Board meeting in advance of the AGM.

Board members also discussed the possibility of an upgrade to the playground located at the tennis courts with a view to including funding for an upgrade in the 2018-2019 budget.

7. DIRECTOR REPORTS

  1. Marina

Glenn Henderson reported that the marina boat repairs have been completed and the boat is running well. The pressure washer requires repair.

Bob Coulson has agreed to stand for election for the position of Operations Manager.

Bob Coulson, Dave Reed and Rob Zuk have agreed to collaborate to further refine a spreadsheet that has been developed to assign casual moorage berths.

Installation to provide marina-wide solar panels to provide electricity to power items such as heating to boats has been discussed with several boat owners. Glenn advised that boat owners will install solar panels if they so desire.

Improvements to the ambulance boat moorage, to further improve first responder and patient safety are coming soon.

  1. Recreation / Tennis Report

Mike Wiley continues to investigate resurfacing of the tennis courts in the near future.

  1. Director-at-Large

A/C Dave Reed reported that:

  • He has been reappointed to the Magic Lake Estates Water and Sewer Committee;

  • The recent public meeting regarding a possible relocation of the waste transfer facility was well-attended and the Islands Trustees are re-evaluating potential locations;

  • The Pender Islands Fire Rescue Society has adopted a new Constitution and Bylaws;

  • Pender Island Junior Sailing thanked MLPOS for their financial contribution and is looking forward to the fund-raising golf tournament on September 22 2018.

Moved by Kathy Gilbert

Seconded by Glenn Henderson

That the Directors’ reports be approved.

CARRIED

8. CORRESPONDENCE

None.

9. New Business

Motion to sponsor casual moorage for Dan Sparanese

That the MLPOS offer no-cost casual moorage to Dan Sparanese (Principal, Pender Islands School and Vice-Principal, Saturna Island School) for the duration of the 2018-2019 school term.

CARRIED

10. OTHER

None.

11. ADJOURNMENT

The meeting was adjourned at 5:11 pm.

Next meeting

October 1 2018 at 4:00 pm. Pender Islands School

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