MLPOS Directors Meeting May 13, 2019.

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON MAY 13 2019 AT 4:00 PM

AT PENDER ISLANDS SCHOOL

PENDER ISLAND, BC

PRESENT: Jeremy Harwood President

Wally Foster Vice-President

General Manager - Marina

Kathy Gilbert Secretary

Mike Wiley Director of Recreation / Tennis (4:06)

Dave Reed Member-at-Large

Ian Syme Marina Maintenance Manager

Bob Coulson Marina Operations Manager

Jean Deschenes Treasurer (4:06)

Art Curtis Marina Construction and Projects Manager

REGRETS: Glenn Henderson General Manager - Marina

Joanna Rogers Office Manager

GUESTS: Dave Kirsop Canadian Power and Sail Squadron

Alex Wilson Magic Lake Water and Sewer Committee

1. CALL TO ORDER

Chair Jeremy Harwood called the meeting to order at 4:00 pm.

2. APPROVAL OF AGENDA

Moved by Wally Foster

Seconded by Kathy Gilbert

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Ian Syme

Seconded by Dave Reed

That the Minutes of the April 8 2019 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATIONS

  1. Alex Wilson

Alex provided information on the CRD / Water and Sewer Committee open house held on April 27 2019, where three options were presented for needed upgrades to the sewer system. He advised that about 125 people attended.

Alex asked for Magic Lake Property Owners' Society’s input so that the wording on the referendum (likely to be held in the fall of 2019) is correct.

He thanked the Board for their email to members advising of the open house and requested that another email be sent out to members advising of the opportunities for public input on the sewer upgrades.

Alex also noted that both Dave Reed and Wally Foster sit on the Water and Sewer System Board, which is helpful in keeping good lines of communication open between the two Boards.

  1. Dave Kirsop

Dave noted the poor condition of the boat ramp adjacent to Thieves Bay marina. He presented written information, including an aerial photograph showing that the boat ramp is not on Thieves Bay Park land, nor is it included in the Magic Lake Property Owners' Society leased area for the marina. There is presently no body that has jurisdiction over the ramp.

He asked whether Magic Lake Property Owners' Society would assist in advocating for an appropriate agency to assume responsibility for the boat ramp. It was agreed that Magic Lake Property Owners' Society will not take on any jurisdictional role for the ramp.

5. BUSINESS ARISING FROM PREVIOUS MEETING

None

6. TREASURER`S REPORT

Treasurer Jean Deschenes advised that casual moorage revenue was up year over year. Funding for the breakwater repairs will come out of term deposits.

It was suggested that a dog waste container be installed and maintained by Pender Waste Management.

Moved by Jean Deschenes

Seconded by Dave Reed

That the Treasurer’s report be approved.

CARRIED

7. DIRECTOR REPORTS

  1. Marina

The marina team advised of the considerable work that had been completed at the marina, including cleat repair, repainting lines, the storage shed repainted, slip numbering bolstered, one dock pressure washed and the signs cleaned.

They noted that there had been a great turnout for the work parties.

Dave Reed noted that the non-motorized race from Port Townsend to Ketchikan will be stopping at Thieves Bay on June 6.

Parking in the ambulance parking area remains an issue. The RCMP will attend to deal with the problem.

  1. Recreation / Tennis Report

Mike Wiley reported that he has contacted a Victoria-based tennis court resurfacing company which may be able to do the work shortly.

  1. Director-at-Large

Dave Reed reported that at the most recent North Pender Islands Trust meeting shipping containers will not be permitted on properties. Two recent applications for short term vacation rentals had ben refused due to sewer system capacity issues.

Dave also advised that a new company offering first aid courses has been established on Pender Island.

Moved by Art Curtis

Seconded by Jean Deschenes

That the Directors’ reports be approved.

CARRIED

8. CORRESPONDENCE

None.

9. NEW BUSINESS

Moved by Kathy Gilbert

Seconded by Bob Coulson

That pursuant to section 7.7.2 of the Magic Lake Property Owners' Society bylaws, free moorage at the marina be offered for a period of one year, for one boat each to Wally Foster, Peter Morton and Dave Reed.

CARRIED

10. OTHER

  1. Boat ramp repair

No action.

  1. Mouat Park – fence or just gates to be removed / opened

Board members suggested advertising the fence to anyone who is interested in it. In the mean time the gates will be left open.

  1. Playground update

Jeremy and Mike replaced the swings, tightened up posts and pressure washed the equipment.

  1. Volunteer workshop

Kathy and Jean reported on the April 12 workshop. A follow-up on the status of insurance for volunteers is required.

  1. Salary review – Office Manager

Moved by Dave Reed

Seconded by Bob Coulson

That Office Manager, Joanna Rogers’ salary be increased in reflection of the 2018 BC annual inflation rate of 2.7%.

CARRIED

11. ADJOURNMENT

The meeting was adjourned at 6:00 pm.

Next meeting

June 10 2019 at 4:00 pm. Pender Islands School

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