MLPOS Directors Meeting July 13 2020

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON JULY 13 2020 AT 4:00 PM

AT THIEVES BAY PARK

PENDER ISLAND, BC

PRESENT: Jeremy Harwood President

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Robb Zuk Marina Operations Manager

Joanna Rogers Office Manager

Mike Wiley Director of Recreation / Tennis

Art Curtis Marina Projects Manager

Ian Syme Marina Maintenance Manager

Wally Foster Marina General Manager

Bob Coulson Vice-President

Jean Deschenes Treasurer

REGRETS: N/A

1. CALL TO ORDER

President Jeremy Harwood called the meeting to order at 4:04 pm.

2. APPROVAL OF AGENDA

Moved by Jean Deschenes

Seconded by Ian Syme

That the agenda be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Bob Coulson

Seconded by Art Curtis

That the Minutes of the June 8 2020 Magic Lake Property Owners’ Society Directors’ Meeting be approved.

CARRIED

4. DELEGATION

None.

5. BUSINESS ARISING FROM MINUTES

None.

6. TREASURER`S REPORT

Treasurer Jean Deschenes circulated the monthly report. It was noted that the budget is on track. As of June 2020, revenue was up year-over-year, primarily due to higher moorage and casual moorage revenue. Expenses were down, primarily because marina expenses were less than in 2019.

Moved by Dave Reid

Seconded by Art Curtis

That the Treasurer’s report be approved.

CARRIED

7. DIRECTORS’ REPORTS

  1. Marina

Recent work included:

  • Replacement of the tidal grid bolts;

  • Replacement of some of the boat bumpers;

  • Aluminum for the railings by the ambulance dock are on-Island;

  • Size and configuration of the planned rowboat dock is being worked out;

  • Fisheries closure makers have been placed.

Once restrictions around COVID-19 have been eased, a call for more marina volunteers will likely happen.

  1. Recreation / Tennis Report

Mike Wiley reported that with the recent good weather, the courts have additional use.

  1. Director-at-Large

Robb Zuk reported that he is receiving a large volume of phone calls, related primarily related to casual moorage.

Dave Reid advised that the Magic Lake Estates Water and Sewer Committee will be meeting on July 14. A grant request for upgrades to the sewer and water systems will be considered in 2021.

Moved by Jean Deschenes

Seconded by Bob Coulson

That the Directors’ reports be received.

CARRIED

8. CORRESPONDENCE

None.

9. NEW BUSINESS

Moved by Jeremy Harwood

Seconded by Mike Wiley

That Bob Coulson investigate governance options for the Magic Lake area.

CARRIED

10. OTHER

Dave, Mike, Jean and Art looked at the gazebo at the disc golf course, should a gazebo be considered for the tennis court site. Dave advised that he will write to Islands Trust Regional Planning Manager Robert Kojima to ask about the process. He noted that rezoning of the site will be required.

Bob Coulson will order a dog waste station for the tennis court property.

To be included in the AGM package to members, will be information on the maximum number of people who may attend in person, and the venue chosen. An option to attend the AGM via Zoom is also under consideration.

Kathy will identify to the Board, Board member positions up for election at the 2020 AGM.

11. ADJOURNMENT

The meeting was adjourned at 5:26 pm.

Next meeting

August 10 at 4:00 pm. Thieves Bay Park

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