MLPOS Directors Meeting July 13 2020
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY
DIRECTORS MEETING
HELD ON JULY 13 2020 AT 4:00 PM
AT THIEVES BAY PARK
PENDER ISLAND, BC
PRESENT: Jeremy Harwood President
Dave Reed Member-at-Large
Kathy Gilbert Secretary
Robb Zuk Marina Operations Manager
Joanna Rogers Office Manager
Mike Wiley Director of Recreation / Tennis
Art Curtis Marina Projects Manager
Ian Syme Marina Maintenance Manager
Wally Foster Marina General Manager
Bob Coulson Vice-President
Jean Deschenes Treasurer
REGRETS: N/A
1. CALL TO ORDER
President Jeremy Harwood called the meeting to order at 4:04 pm.
2. APPROVAL OF AGENDA
Moved by Jean Deschenes
Seconded by Ian Syme
That the agenda be approved.
CARRIED
3. APPROVAL OF PREVIOUS MINUTES
Moved by Bob Coulson
Seconded by Art Curtis
That the Minutes of the June 8 2020 Magic Lake Property Owners’ Society Directors’ Meeting be approved.
CARRIED
4. DELEGATION
None.
5. BUSINESS ARISING FROM MINUTES
None.
6. TREASURER`S REPORT
Treasurer Jean Deschenes circulated the monthly report. It was noted that the budget is on track. As of June 2020, revenue was up year-over-year, primarily due to higher moorage and casual moorage revenue. Expenses were down, primarily because marina expenses were less than in 2019.
Moved by Dave Reid
Seconded by Art Curtis
That the Treasurer’s report be approved.
CARRIED
7. DIRECTORS’ REPORTS
Marina
Recent work included:
Replacement of the tidal grid bolts;
Replacement of some of the boat bumpers;
Aluminum for the railings by the ambulance dock are on-Island;
Size and configuration of the planned rowboat dock is being worked out;
Fisheries closure makers have been placed.
Once restrictions around COVID-19 have been eased, a call for more marina volunteers will likely happen.
Recreation / Tennis Report
Mike Wiley reported that with the recent good weather, the courts have additional use.
Director-at-Large
Robb Zuk reported that he is receiving a large volume of phone calls, related primarily related to casual moorage.
Dave Reid advised that the Magic Lake Estates Water and Sewer Committee will be meeting on July 14. A grant request for upgrades to the sewer and water systems will be considered in 2021.
Moved by Jean Deschenes
Seconded by Bob Coulson
That the Directors’ reports be received.
CARRIED
8. CORRESPONDENCE
None.
9. NEW BUSINESS
Moved by Jeremy Harwood
Seconded by Mike Wiley
That Bob Coulson investigate governance options for the Magic Lake area.
CARRIED
10. OTHER
Dave, Mike, Jean and Art looked at the gazebo at the disc golf course, should a gazebo be considered for the tennis court site. Dave advised that he will write to Islands Trust Regional Planning Manager Robert Kojima to ask about the process. He noted that rezoning of the site will be required.
Bob Coulson will order a dog waste station for the tennis court property.
To be included in the AGM package to members, will be information on the maximum number of people who may attend in person, and the venue chosen. An option to attend the AGM via Zoom is also under consideration.
Kathy will identify to the Board, Board member positions up for election at the 2020 AGM.
11. ADJOURNMENT
The meeting was adjourned at 5:26 pm.
Next meeting
August 10 at 4:00 pm. Thieves Bay Park