MLPOS AGM 2020. Draft Minutes.

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY

ANNUAL GENERAL MEETING

HELD ON SATURDAY, OCTOBER 17 2020 AT 1:00 PM

VIA ZOOM

*DRAFT SUBJECT TO ADOPTION AT OCTOBER 16 2021 ANNUAL GENERAL MEETING

PRESENT: Jeremy Harwood President

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Robb Zuk Marina Operations Manager

Joanna Rogers Office Manager and Meeting Host

Mike Wiley Director of Recreation / Tennis

Art Curtis Marina Projects Manager

Ian Syme Marina Maintenance Manager

Wally Foster Marina General Manager

Bob Coulson Vice-President

Jean Deschenes Treasurer

REGRETS: N/A

MEMBERS: Approximately 22

  1. CALL TO ORDER

Chair Jeremy Harwood called the meeting to order at 1:04 pm.

  1. WELCOME AND INTRODUCTIONS

Chair Harwood welcomed those present, introduced and thanked the Board members and Office Manager Joanna Rogers.

  1. APPROVAL OF AGENDA

Moved by Mike Wiley

Seconded by Jean Deschenes

That the agenda be approved.

CARRIED

  1. ADOPTION OF MINUTES FROM 2019 ANNUAL GENERAL MEETING (AGM)

Moved by Bob Coulson

Seconded by Dave Reed

That the Minutes of the October 19, 2019 Magic Lake Property Owners’ Society

Annual General Meeting be approved.

CARRIED

  1. DELEGATION

None.

  1. BUSINESS ARISING FROM 2019 ANNUAL GENERAL MEETING

None.

  1. DIRECTORS’ REPORTS

  1. Marina General Manager

Wally Foster thanked the marina team and marina volunteers for their hard work.

He noted that:

  • An oil spill containment kit has been added to the tools at the marina;

  • He would like to do some education sessions with marina team on spill response and fire response;

  • The computerization of memberships and contract administration has improved processes and timelines;

  • Breakwater work is on-going;

  • A kayak dock with a capacity of 12 boats has been installed;

  • A rowboat dock will be installed in the coming year;

  • The tidal grid will also be upgraded;

  • The marina looks good and the boats look clean;

  • A Tanzer 25 has been donated to MLPOS and is for sale. The asking price is $4,000 and the proceeds donated to the food bank and medical clinic. Eight (8) months free moorage will also be provided to the buyer of the boat.

Wally also thanked Peter Hodgson for constructing and placing additional signs at the marina.

  1. Director – Recreation / Tennis Report

Mike Wiley advised that doubles tennis has been suspended because of COVID-19. Additional preventative measures have been implemented. He thanked the tennis players for minding the rules added as a result of COVID-19.

The Pickle Ball courts have been approved by MLPOS.

Mike thanked the volunteers from both the Penders and off-Island for their work maintaining the tennis courts.

  1. Director-at-Large

Dave Reed said that he was privileged to help with marina and tennis court work. Dave sits on the Magic Lake Estates Water and Sewer Committee and urged property owners to vote for the Committee candidates who they think would best serve the community.

He also advised that the borrowing referendum to continue upgrades to the sewer system had passed. The Capital Regional District will partially fund the upgrades and the Committee is hopeful that a grant from the Province under the Infrastructure Program - British Columbia – Green Infrastructure - Environmental Quality program.

Moved by Art Curtis

Seconded by Ian Syme

That the Directors’ Annual Reports be approved.

CARRIED

  1. Secretary

Kathy Gilbert advised that she decided to not let her name stand for the position of Secretary for the next term (two years.) She was thanked for her years of service by Jeremy Harwood.

  1. Treasurer

The attached Cash Flow Statement and Balance Sheet at August 31, 2019, and the proposed Budget for 2019/2020 were provided to the members.

Jean Deschenes presented the Treasurer's report.

  • Revenue was more than expected, and expenses less than anticipated.

  • Our budget year resulted in a surplus of $28,854.

  • At August 31, 2020 cash on hand was $69,987.

  • Our financial position is stable and satisfactory.

Moved by Jean Deschenes

Seconded by Elizabeth Wilkes

That the MLPOS approve the addition of $28,854 from the August 31, 2020 cash surplus to the MLPOS General Fund investment account.

CARRIED

Moved by Dave Reed

Seconded by Jeremy Harwood

That the Treasurer's report be approved as presented.

CARRIED

  1. SPECIAL BUSINESS

Approval of Budget for 2020-2021

Moved by Jean Deschenes

Seconded by Wally Foster

That the 2019-2020 budget as presented by Jean Deschenes be approved.

CARRIED

  1. NEW BUSINESS

None.

  1. ELECTIONS

Joanna Rogers conducted the election.

The following people for the following positions were acclaimed:

Treasurer – Jean Deschesne

Marina Maintenance Manager – Ian Syme

Marina Projects Manager – Art Curtis

Director-at-Large – Dave Reed

The position of Secretary was not filled.

Joanna was thanked for conducting the election.

  1. OTHER

None.

  1. ADJOURNMENT

The 2020 Annual General Meeting of the Magic Lake Property Owners’ Society was adjourned at 1:34 pm.

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