MLPOS AGM 2020. Draft Minutes.
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY
ANNUAL GENERAL MEETING
HELD ON SATURDAY, OCTOBER 17 2020 AT 1:00 PM
VIA ZOOM
*DRAFT SUBJECT TO ADOPTION AT OCTOBER 16 2021 ANNUAL GENERAL MEETING
PRESENT: Jeremy Harwood President
Dave Reed Member-at-Large
Kathy Gilbert Secretary
Robb Zuk Marina Operations Manager
Joanna Rogers Office Manager and Meeting Host
Mike Wiley Director of Recreation / Tennis
Art Curtis Marina Projects Manager
Ian Syme Marina Maintenance Manager
Wally Foster Marina General Manager
Bob Coulson Vice-President
Jean Deschenes Treasurer
REGRETS: N/A
MEMBERS: Approximately 22
CALL TO ORDER
Chair Jeremy Harwood called the meeting to order at 1:04 pm.
WELCOME AND INTRODUCTIONS
Chair Harwood welcomed those present, introduced and thanked the Board members and Office Manager Joanna Rogers.
APPROVAL OF AGENDA
Moved by Mike Wiley
Seconded by Jean Deschenes
That the agenda be approved.
CARRIED
ADOPTION OF MINUTES FROM 2019 ANNUAL GENERAL MEETING (AGM)
Moved by Bob Coulson
Seconded by Dave Reed
That the Minutes of the October 19, 2019 Magic Lake Property Owners’ Society
Annual General Meeting be approved.
CARRIED
DELEGATION
None.
BUSINESS ARISING FROM 2019 ANNUAL GENERAL MEETING
None.
DIRECTORS’ REPORTS
Marina General Manager
Wally Foster thanked the marina team and marina volunteers for their hard work.
He noted that:
An oil spill containment kit has been added to the tools at the marina;
He would like to do some education sessions with marina team on spill response and fire response;
The computerization of memberships and contract administration has improved processes and timelines;
Breakwater work is on-going;
A kayak dock with a capacity of 12 boats has been installed;
A rowboat dock will be installed in the coming year;
The tidal grid will also be upgraded;
The marina looks good and the boats look clean;
A Tanzer 25 has been donated to MLPOS and is for sale. The asking price is $4,000 and the proceeds donated to the food bank and medical clinic. Eight (8) months free moorage will also be provided to the buyer of the boat.
Wally also thanked Peter Hodgson for constructing and placing additional signs at the marina.
Director – Recreation / Tennis Report
Mike Wiley advised that doubles tennis has been suspended because of COVID-19. Additional preventative measures have been implemented. He thanked the tennis players for minding the rules added as a result of COVID-19.
The Pickle Ball courts have been approved by MLPOS.
Mike thanked the volunteers from both the Penders and off-Island for their work maintaining the tennis courts.
Director-at-Large
Dave Reed said that he was privileged to help with marina and tennis court work. Dave sits on the Magic Lake Estates Water and Sewer Committee and urged property owners to vote for the Committee candidates who they think would best serve the community.
He also advised that the borrowing referendum to continue upgrades to the sewer system had passed. The Capital Regional District will partially fund the upgrades and the Committee is hopeful that a grant from the Province under the Infrastructure Program - British Columbia – Green Infrastructure - Environmental Quality program.
Moved by Art Curtis
Seconded by Ian Syme
That the Directors’ Annual Reports be approved.
CARRIED
Secretary
Kathy Gilbert advised that she decided to not let her name stand for the position of Secretary for the next term (two years.) She was thanked for her years of service by Jeremy Harwood.
Treasurer
The attached Cash Flow Statement and Balance Sheet at August 31, 2019, and the proposed Budget for 2019/2020 were provided to the members.
Jean Deschenes presented the Treasurer's report.
Revenue was more than expected, and expenses less than anticipated.
Our budget year resulted in a surplus of $28,854.
At August 31, 2020 cash on hand was $69,987.
Our financial position is stable and satisfactory.
Moved by Jean Deschenes
Seconded by Elizabeth Wilkes
That the MLPOS approve the addition of $28,854 from the August 31, 2020 cash surplus to the MLPOS General Fund investment account.
CARRIED
Moved by Dave Reed
Seconded by Jeremy Harwood
That the Treasurer's report be approved as presented.
CARRIED
SPECIAL BUSINESS
Approval of Budget for 2020-2021
Moved by Jean Deschenes
Seconded by Wally Foster
That the 2019-2020 budget as presented by Jean Deschenes be approved.
CARRIED
NEW BUSINESS
None.
ELECTIONS
Joanna Rogers conducted the election.
The following people for the following positions were acclaimed:
Treasurer – Jean Deschesne
Marina Maintenance Manager – Ian Syme
Marina Projects Manager – Art Curtis
Director-at-Large – Dave Reed
The position of Secretary was not filled.
Joanna was thanked for conducting the election.
OTHER
None.
ADJOURNMENT
The 2020 Annual General Meeting of the Magic Lake Property Owners’ Society was adjourned at 1:34 pm.