MLPOS Directors" Meeting. November 14, 2022.
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY
DIRECTORS’ MEETING
HELD ON MONDAY,NOVEMBER 14, 2022, 4pm
Royal Canadian Legion & VIA ZOOM
PRESENT:
Bob Coulson President
Jeremy Harwood Vice-President
Jean Deschenes Treasurer
Mary Beth Rondeau Secretary
Wally Foster Marina General Manager
Art Curtis Marina Operations Manager
Dave Reed Director-At-Large
Joanna Rogers Office Manager
REGRETS:
Ian Syme Marina Maintenance Manager
Mike Wiley Recreation/Tennis
MEMBERS:There were no members attending.
CALL TO ORDER
Chair Bob Coulson called the meeting to order at 4:10 pm.
APPROVAL OF AGENDA
Motion: That the agenda be approved.
Moved: MB Rondeau
Seconded:WallyFoster CARRIED
ADOPTION OF MINUTES
Motion: That the Minutes of the September 12, 2022 Magic Lake Property Owners’ Society Meetingbe approved.
Moved:Jean Deschenes
Seconded:Art Curtis CARRIED
DELEGATION- Assistant Chief, Pender Fire & Rescue delegation postponed.
BUSINESS ARISING:
5.1 Defibrillators - to be located at the tennis courts and the marina.
Motion: That the MLPOS purchase 2 defibrillators at a cost of $4536.00
Moved: Bob Coulson
Seconded: Art Curtis CARRIED
5.2 Playground Update
The Flaman Fitness - Family Playground Enchanted Forest cost of $29,999.00 plus taxes is supported as the specific structure to be purchased. An installation quote will be provided and more information on warranties obtained.
The Chair will confirm if CRD has any available funding to contribute.
The Secretary will apply for a Gaming Grant.
5.3 Governance Update
There has been ongoing communication between CRD and Ministry of Municipal Affairs for a Governance Study grant.
Motion: Affirm that the MLPOS Board is in favour of the CRD continuing to request a grant from the Ministry of Municipal Affairs for Governance Services Study on behalf of Magic Lake area.
Moved: Bob Coulson
Seconded: MB Rondeau CARRIED
5.4 AGM
The MLPOS Bylaw Changes carried at the AGM were discussed for information.
TREASURER
The Treasurer’s report, budget comparison and balance sheet were received, and are attached.
Motion: That the Treasurers Report be approved.
Moved: Wally Foster
Seconded: Art Curtis CARRIED
DIRECTORS’ REPORTS
7.1 Marina General Manager
Researching and installing a wind sock/pole to assist large boat navigating into marina. This will be part of the marina budget.
Dave Harrison proposed as new Marina Projects Manager.
Motion: That Dave Harrison be appointed Marina Projects Manager
Moved: Wally Foster
Seconded: Art Curtis CARRIED
7.2 Recreation / Tennis Report
Gazebos for covered seating at tennis/pickle ball court and playground have been purchased and will aim for installation for spring. The Treasurer will obtain pricing for the surface prep.
With the high engagement of Pickle Ball playing, there was discussion about adding Pickle Ball courts. There is also a need to upgrade the drainage in the grassed area. The Directors will develop a plan for improvements to the grass areas and subscribe input from members.
7.3 Director-at-Large
There were no specific items to report.
Motion: That the Directors’ Reports be approved.
Moved: Art Curtis
Seconded: David Reed CARRIED
CORRESPONDENCE: None
NEW BUSINESS
9.1 After the meeting, the request to donate to the Food Bank Santa’s Sac was received.
Email Motion: That MLPOS donate $500 to Pender Island Food Bank Society for Santa’s Sac for 2022.
Moved: Jean Deschenes
Seconded: Wally Foster
In Favour: Jean Deschenes, Wally Foster, Jeremy Harwood,
Bob Coulson, Dave Reed, MB Rondeau, Art Curtis, Mike Wiley CARRIED
9.2 Donations
A more formal process for making applications for charitable donations could be put in place. This could follow the Legion’s process. The Secretary and Treasurer will report back on this.
NEXT MEETING
January 16, 2023 4pm at the Legion.
ADJOURNMENT5:30pm